Philanthropy Operations & Communications Assistant

COMMUNITY FOUNDATION FOR GREATER BUFFALO; Buffalo (NY); On-site; USD 29,000 - 33,000; Full time

Job summary

The Community Foundation for Greater Buffalo is seeking a Giving Strategies and Communications Assistant to join the Giving Strategies team in Buffalo, NY. This full-time role supports the Chief Philanthropy Officer with communications, calendar management, event coordination, and project support.

The successful candidate will be highly organized, detail-oriented, ethical, and comfortable in a fast-paced environment. Hybrid remote option may follow after a 90-day introductory period.

Qualifications

• Two-year degree required; four-year degree preferred or equivalent experience.
• 1–2 years’ experience supporting organizational leaders.
• Proficiency with Microsoft Office, including Word, Excel and PowerPoint, and database manipulation.
• Commitment to ethics and confidentiality.
• Ability to attend off-site events and have reliable transportation.

Responsibilities

• Draft, proofread, and manage email communications for the Chief Philanthropy Officer and Giving Strategies team; prepare correspondence, mailings, documents, and presentations.
• Interact with Board members, clients, grantees, funders, and the public.
• Manage the Chief Philanthropy Officer’s Outlook calendar and coordinate complex schedules.
• Provide project management support for events and initiatives; track deadlines and deliverables.
• Collaborate with Finance and Community Impact teams to coordinate work.
• Provide admin and logistical support for meetings and events; schedule, reminders, venues, guest lists, minutes.
• Deliver excellent client service and resolve issues, routing to appropriate team members.
• Perform office duties: answer phones, create/modify documents, pull donor lists, back up receptionist.

Skills

Communication skills

Project coordination

Confidentiality

Attention to detail

Multitasking

Education

Two-year degree required; four-year degree preferred

Tools

Microsoft Office

Salesforce.com

Raiser's Edge

FIMS

PowerPoint

Job description

The Community Foundation for Greater Buffalo is seeking a Giving Strategies and Communications Assistant to join the Giving Strategies team in Buffalo, NY. This full-time role supports the Chief Philanthropy Officer with communications, calendar management, event coordination, and project support.

The successful candidate will be highly organized, detail-oriented, ethical, and comfortable in a fast-paced environment. Hybrid remote option may follow after a 90-day introductory period.