Philanthropy Operations Associate

Capital Camps & Retreat Center; Rockville (MD); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Comprehensive benefits

403(b) retirement plan

Paid vacation and holidays

Camp tuition discounts

Job summary

Capital Camps & Retreat Center is seeking a detail-oriented Philanthropy Operations Associate to support donor data, campaigns, and day-to-day fundraising operations. This role emphasizes systems, accuracy, and cross-team collaboration to grow philanthropic support and expand access to transformative camp experiences.

You will work with Raiser's Edge, manage gifts and acknowledgements, prepare reports, and coordinate campaigns, communications, and events with the development team.

Qualifications

• Bachelor’s degree or equivalent experience
• 1–3 years of experience preferred in nonprofit work, fundraising, database management, administration, finance, marketing, communications, or a related field
• Strong organizational skills with exceptional attention to detail and accuracy
• Prior Experience with Raiser’s Edge or CRM systems is preferred; ability and willingness to learn and master fundraising database is required.
• Strong written and verbal communication and interpersonal skills
• Ability to manage multiple projects, priorities, deadlines, and follow-up items
• Comfortable learning new systems and technology
• Ability to handle confidential donor and financial information with discretion
• Experience with Canva, social media, or email platforms is a plus
• Interest in nonprofit leadership, philanthropy, and Jewish community building
• Positive, collaborative, and proactive mindset

Responsibilities

• Maintain accurate and up-to-date donor, alumni, and constituent records in Raiser’s Edge
• Process gifts, acknowledgements, and donor records with a high level of accuracy
• Prepare donor reports, mailing lists, campaign tracking, and fundraising analytics
• Help maintain organized systems, timelines, and processes across fundraising initiatives
• Identify opportunities to improve data quality and streamline philanthropy processes
• Support the planning and execution of annual, special, and targeted fundraising campaigns
• Prepare campaign lists, tracking reports, solicitation materials, and follow-up information
• Track solicitations, responses, pledges, gifts, and follow-up activity
• Assist with donor stewardship and cultivation efforts by preparing information, correspondence, and materials for the development team
• Support special fundraising initiatives connected to organizational priorities

Job description

Capital Camps & Retreat Center (CCRC) is seeking a detail-oriented, systems-minded Philanthropy Operations Associate to help power the fundraising work that makes transformative Jewish camp and retreat experiences possible. In this role, you will support the systems, campaigns, donor communications, and day-to-day operations that help CCRC grow philanthropic support and expand access to camp.

This is an ideal opportunity for an early-career professional who wants to build practical experience in fundraising operations, donor relations, nonprofit data management, campaign execution, and project coordination while contributing to a mission-driven organization. If you notice the details, enjoy working with data and systems, can keep multiple projects moving, and want your work to support a mission that matters, we would love to meet you.

About Capital Camps & Retreat Center

Capital Camps & Retreat Center provides transformative Jewish overnight camp and retreat experiences for children, families, and communities across the Mid-Atlantic region. In addition to summer camp, the Retreat Center hosts year-round programs for organizations, families, and community groups, serving thousands of participants annually. The agency’s administrative offices are located in North Bethesda, Maryland, with its camp and retreat center situated in Waynesboro, Pennsylvania.

What We’re Looking For

The right person for this role is a thoughtful, systems-minded collaborator who enjoys data, details, cross-team communication, and work that strengthens CCRC’s impact in the Jewish community.

Qualifications

• Bachelor’s degree or equivalent experience
• 1–3 years of experience preferred in nonprofit work, fundraising, database management, administration, finance, marketing, communications, or a related field
• Strong organizational skills with exceptional attention to detail and accuracy
• Prior Experience with Raiser’s Edge or CRM systems is preferred; ability and willingness to learn and master fundraising database is required.
• Strong written and verbal communication and interpersonal skills
• Ability to manage multiple projects, priorities, deadlines, and follow-up items
• Comfortable learning new systems and technology
• Ability to handle confidential donor and financial information with discretion
• Experience with Canva, social media, or email platforms is a plus
• Interest in nonprofit leadership, philanthropy, and Jewish community building
• Positive, collaborative, and proactive mindset

RESPONSIBILITIES & DUTIES

This role sits at the operational center of CCRC’s philanthropy work. You will help keep donor information accurate, gifts processed and acknowledged promptly, campaigns organized and tracked, and the development team equipped with the information and systems needed to build strong relationships and grow philanthropic support.* Behind every strong donor relationship is clear information, timely follow-up, and thoughtful coordination. This role is a great fit for someone who enjoys making systems work better and wants to see their behind-the-scenes contributions help more campers, families, and communities experience CCRC.

Philanthropy Operations & Data

• Maintain accurate and up-to-date donor, alumni, and constituent records in Raiser’s Edge
• Process gifts, acknowledgements, and donor records with a high level of accuracy
• Prepare donor reports, mailing lists, campaign tracking, and fundraising analytics
• Help maintain organized systems, timelines, and processes across fundraising initiatives
• Identify opportunities to improve data quality and streamline philanthropy processes
• Support the planning and execution of annual, special, and targeted fundraising campaigns
• Prepare campaign lists, tracking reports, solicitation materials, and follow-up information
• Track solicitations, responses, pledges, gifts, and follow-up activity
• Assist with donor stewardship and cultivation efforts by preparing information, correspondence, and materials for the development team
• Support special fundraising initiatives connected to organizational priorities

Donor Communications & Stewardship

• Draft donor correspondence, emails, acknowledgements, newsletters, and campaign materials
• Help personalize donor communications and ensure timely follow-up
• Partner with the marketing team on donor-facing communications and fundraising initiatives
• Help ensure consistent and accurate messaging across philanthropy communications

Events & Development Support

• Support the planning and execution of donor events, summer camp visits, and other development experiences
• Assist with event invitations, guest lists, registration, logistics, materials, and follow-up
• Prepare donor and prospect information for meetings and events
• Help create welcoming and thoughtful experiences for supporters and guests
• Work closely with the philanthropy team and senior organizational leadership
• Collaborate with finance, marketing, and other teams
• Contribute ideas that strengthen fundraising systems, campaigns, and donor stewardship
• Participate in special projects that support the organization’s philanthropic goals
• Build hands-on experience across multiple areas of nonprofit fundraising and operations

We know great candidates may not meet every qualification exactly. If this role excites you, we encourage you to apply.

Why This Role Is Unique

Fundraising depends on strong relationships, and strong relationships depend on excellent systems, accurate information, and thoughtful follow-through behind the scenes.

In this role, you will provide the operational foundation that helps CCRC communicate thoughtfully with supporters, understand our philanthropic community, execute successful campaigns, and expand access to meaningful Jewish camp experiences.

You’ll have opportunities to:

• Develop meaningful experience in nonprofit fundraising operations and database management
• Learn how philanthropic campaigns are planned, executed, tracked, and evaluated
• Work directly with organizational leadership and an experienced development team
• Develop expertise in Raiser’s Edge and fundraising analytics
• See the direct connection between strong operations and CCRC’s ability to serve campers, families, and communities
• Based in North Bethesda, Maryland (Monday–Friday) from September through May
• At least 3-4 days of a 7-day week at camp in Waynesboro, PA during the summer
• Occasional evening and weekend events
• Some flexibility may be available based on departmental needs, though this position requires a significant in-person presence
• Collaborative, mission-driven, and community-oriented team culture
• Philanthropy Operations Associate reports to Director of Philanthropy Campaigns & Communication Strategy
• Salary: $50,000–$60,000, commensurate with experience
• Comprehensive benefits package including medical, dental, vision, life insurance, short- and long-term disability coverage, and pre-tax Flexible Spending Accounts (FSA) for healthcare and transit expenses
• 403(b) retirement plan with employer match upon meeting eligibility requirements
• Paid vacation, personal leave, and holidays (including Federal and Jewish holidays)
• Camp tuition discounts for cabin-age campers as well as day-care program for children 0-6
• Full room, board and laundry provided during the summer while working on the Waynesboro campus

*This job description is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position, CCRC reserves the right to modify or change the essential functions of the job based on business necessity.