Philanthropy Data & Stewardship Manager

Charlotte Preparatory School; Charlotte (NC); On-site; USD 60,000 - 85,000; Full time

Job summary

Charlotte Preparatory School is seeking a Philanthropy Services Manager to oversee the donor database, ensure accurate gift recording and timely acknowledgments, and coordinate stewardship events. The role includes producing reports, supporting audits, and serving as the liaison with the database vendor.

The position requires a Bachelor's degree and at least two years in admin, database, or gift processing, with strong Excel and Google Workspace skills. Bloomerang experience is preferred.

Qualifications

• Bachelor's degree and a minimum of 2 years of experience in an administrative, database, bookkeeping, or gift processing role.
• Proficiency in Microsoft Excel and Google Workspace; experience with a donor database preferred, Bloomerang especially.
• Demonstrated accuracy with numbers and financial detail; absolute discretion with confidential donor, student, and family information.

Responsibilities

• Record all gifts in the donor database, coded to the correct campaign, fund, and appeal.
• Prepare acknowledgment letters for signature within the established timeframe.
• Prepare deposits and file gift documentation in the school's Shared Drive.
• Maintain constituent records following established conventions.
• Balance the philanthropy bank account weekly and prepare monthly reconciliation.

Skills

Donor database management

Microsoft Excel

Google Workspace

Discretion with confidential data

Education

Bachelor's degree

Tools

Bloomerang

Google Workspace

Job description

Charlotte Preparatory School is seeking a Philanthropy Services Manager to oversee the donor database, ensure accurate gift recording and timely acknowledgments, and coordinate stewardship events. The role includes producing reports, supporting audits, and serving as the liaison with the database vendor.

The position requires a Bachelor's degree and at least two years in admin, database, or gift processing, with strong Excel and Google Workspace skills. Bloomerang experience is preferred.