Philanthropy Associate II, Board Engagement

University of Maryland, Baltimore (UMB); Baltimore (MD); On-site; USD 60,000 - 85,000; Full time

Job summary

The Philanthropy Associate II at University of Maryland, Baltimore (UMB) partners with Board Relations, frontline gift officers, and philanthropy operations to strengthen board member engagement and support fundraising strategies.

Operating within established policies, the role exercises initiative and discretion in managing responsibilities, ensuring confidentiality, and contributing to program success and institutional priorities.

Qualifications

• Bachelor's degree required; education within philanthropy, nonprofit administration, or related field preferred.
• Minimum 2 years of fundraising, philanthropy, or donor relations experience.
• Experience in higher education, healthcare, or nonprofit fundraising preferred.
• Familiarity with donor reporting techniques and consent to comply with institutional policies.

Responsibilities

• Supports individualized board member engagement strategies, including meeting preparation, documentation, and follow-up to ensure consistent engagement.
• Maintains board engagement tracking and monitors action items and timelines to advance engagement and fundraising activities.
• Supports frontline gift officers with board members and board-connected prospects through meeting preparation, reporting, coordination, and follow-up.
• Prepares reports on board giving, participation, and fundraising activity to inform outreach and engagement strategies.
• Supports board working group and committee activity through meeting logistics, materials, documentation, and action-item follow-up.
• Supports mission-focused board communications and engagement activities in partnership with Board Relations and frontline gift officers.
• Tracks board-related prospects, relationships, outreach, and next steps and prompts team members on action items to maintain momentum.
• Maintains board engagement and participation information to support board and term reviews and identify opportunities for deeper engagement.
• Supports additional fundraising, stewardship, donor engagement, events, reporting, and philanthropy activities as needed.
• Collaborates across the philanthropy enterprise, safeguards confidential information, and adheres to institutional policies.

Skills

Research skills

Writing skills

Analytical skills

Independent work

Time management

Communication skills

Discretion/Confidentiality

Donor databases knowledge

Education

Bachelor's degree

Tools

Raiser's Edge

Salesforce

Microsoft Office

Job description

Job Description

The Philanthropy Associate II partners closely with Board Relations, frontline gift officers, philanthropy operations colleagues, institutional leaders, and other stakeholders to strengthen board member engagement, support relationship and fundraising strategies, and ensure timely follow-through on key activities. A central focus of the role is helping coordinate individualized board member engagement planning and reporting that helps gift officers and Board Relations identify opportunities to deepen involvement and philanthropic support and ensure those opportunities are effectively advanced.

Job Description

The Philanthropy Associate II partners closely with Board Relations, frontline gift officers, philanthropy operations colleagues, institutional leaders, and other stakeholders to strengthen board member engagement, support relationship and fundraising strategies, and ensure timely follow-through on key activities. A central focus of the role is helping coordinate individualized board member engagement planning and reporting that helps gift officers and Board Relations identify opportunities to deepen involvement and philanthropic support and ensure those opportunities are effectively advanced. Operating within established policies and procedures, the Philanthropy Associate II exercises initiative, discretion, and sound judgment in managing assigned responsibilities, resolving routine and non‑routine issues, and ensuring the accuracy and confidentiality of donor information. The position contributes to the successful implementation of philanthropy programs by supporting organizational goals, maintaining compliance with institutional and regulatory requirements, and helping create a positive and responsive board member and donor experience. As an integral member of the philanthropy team, the Philanthropy Associate II supports the mission of Maryland Medicine by providing high-quality administrative and operational support that strengthens Board Relations capacity and advances fundraising effectiveness, board member and donor engagement, and institutional priorities.

Responsibilities

• Supports individualized board member engagement strategies, including meeting preparation, documentation, and follow‑up to help ensure consistent and meaningful engagement.
• Maintains board engagement tracking and monitors action items and timelines to advance engagement and fundraising activities and ensure timely follow‑through.
• Supports frontline gift officers with board members and board‑connected prospects through meeting preparation, reporting, coordination, and follow‑up.
• Prepares reports on board giving, participation, and fundraising activity to inform individualized board member outreach and engagement strategies.
• Supports board working group and committee activity through meeting logistics, materials, documentation, and action‑item follow‑up.
• Supports mission‑focused board communications and engagement activities in partnership with Board Relations and frontline gift officers.
• Tracks board‑related prospects, relationships, outreach, and next steps and proactively prompts team members on action items to maintain momentum on engagement and fundraising strategies.
• Maintains board engagement and participation information to support board and term reviews and identify opportunities for deeper engagement.
• Supports additional fundraising, stewardship, donor engagement, events, reporting, and philanthropy activities as needed.
• Collaborates across the philanthropy enterprise, safeguards confidential information, and adheres to institutional policies, procedures, and regulatory requirements.
• Due to the nature of fundraising and alumni relations, all employees share responsibility for maintaining appropriate office and telephone coverage.

Qualifications

Education: Bachelor’s degree required

Experience: Minimum 2 years of fundraising, philanthropy, or client/customer relations experience.

Experience working in higher education, healthcare, or nonprofit fundraising and understanding of best practices in major gifts fundraising and donor stewardship preferred.

Experience with Microsoft Office Suite and donor database systems (e.g., Raiser's Edge, Salesforce, or similar). Familiarity with donor reporting techniques preferred.

Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the job may be substituted for the education or experience requirement on a year‑for‑year basis.

Knowledge, Skills, Abilities

• Strong research, writing, and analytical skills with the ability to synthesize complex information.
• Ability to work independently, take initiative, and manage multiple priorities in a fast‑paced environment.
• Strong interpersonal, verbal, and written communication skills, with the ability to collaborate effectively across teams and with institutional leadership.
• Excellent organizational skills and attention to detail.
• Proficiency in donor databases and Microsoft Office Suite.
• Demonstrated ability to handle confidential information with discretion and professionalism.
• Knowledge of applicable laws, regulations, and institutional policies.
• Commitment to the University’s Core Values of Respect and Integrity, Well‑being and Sustainability, Equity and Justice, and Innovation and Discovery.

About Us

The University of Maryland, Baltimore (UMB) is Maryland’s public health, law, and human services university. Six professional schools and the interdisciplinary Graduate School confer the majority of health care, human services, and law professional degrees in Maryland each year.

Our goal is to support the University’s mission of education, research, clinical care, and public service by amplifying UMB’s voice as a thought and action leader, and to enhance goodwill in the communities and people with whom we engage. UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland.

UMB is committed to cultivating a diverse and inclusive workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran’s status, or any other legally protected classification.

If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact [e-mail]. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read the UMB Notice of Non-Discrimination for more information.

UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland. Regular and contractual employee are eligible for a comprehensive benefits package