Pharmacy Operations Technician

GCFL Genesis Care USA of Florida, LLC; Florida; Remote; USD 30,000 - 41,000; Full time

Job summary

SunState Medical Specialists, part of OneOncology, seeks an experienced Pharmacy Operations Technician to keep prescriptions moving and support the Director of Pharmacy. This is a fully remote role with core hours 8:00 AM–4:00 PM Eastern, requiring Florida residency and active tech registration.

You will handle new prescription data entry, prior authorizations, and office follow-ups while also preparing weekly and monthly reports and managing trackers for accreditation and programs.

Qualifications

• Florida registered pharmacy technician (active).
• PTCB or ExCPT certification required.
• Experience with specialty pharmacy and prior authorizations preferred.
• Proficient in Excel and communicating with physicians’ offices.

Responsibilities

• Enter new prescriptions in PioneerRx accurately (patient, prescriber, drug, directions, diagnosis code, insurance).
• Run prior authorizations end-to-end within one business day and document status.
• Manage manufacturer copay programs and foundation assistance trackers.
• Handle transfers and ensure timely transfer-out; maintain transfer registers.
• Follow up with physician offices via EMR tasks and provide status updates promptly.
• Back up phones and perform refill outreach when needed.
• Pull and format operating reports (weekly/monthly) and track accreditation documents.

Skills

Pharmacy workflow

Data entry accuracy

Prior authorizations

Written communication

Remote work discipline

Education

PTCB or ExCPT certification

Tools

PioneerRx

CoverMyMeds

OncoEMR/ModMed

Job description

Why Join Us?

SunState Medical Specialists (SMS) is proud to be a part of OneOncology in delivering exceptional, community-based specialty care across Florida. With a team of 105 physicians spanning urology, radiation oncology, medical oncology, breast surgery, general surgery, and head and neck surgery, SMS is committed to providing high-quality, accessible care. Our practice continues to expand services by offering advanced radiation therapies, in-house pharmacy and laboratory capabilities, care management, theranostics, cutting-edge diagnostic imaging, and clinical research. We are dedicated to recruiting top-tier physicians to help increase access to affordable, high-quality care throughout the state.

Job Description

The Pharmacy Operations Technician keeps prescriptions moving and the Director’s operating work on time. Half the role is technician work in the pharmacy workflow: new-prescription data entry, prior authorizations and foundation assistance, transfers and office follow-up. The other half is operations support to the Director of Pharmacy: the weekly and monthly reports the pharmacy runs today by hand, the trackers behind accreditation and office programs, and follow-through on the Director’s open items with offices, vendors and OneOncology teams. The role is built for an experienced specialty pharmacy technician who is organized, writes clearly, and can work a queue without being watched.

What you will do

• Enter new prescriptions in PioneerRx accurately and completely (patient, prescriber, drug, directions, diagnosis code, insurance), so pharmacists spend their time on verification and counseling.
• Run prior authorizations end to end: intake, CoverMyMeds or payer portal submission within one business day, status chase, denial routing to the prescriber’s office with the covered options, and the log entry for every PA.
• Work manufacturer copay programs and foundation assistance (AssistPoint and others) for patients with high out-of-pocket costs; keep the assistance tracker current.
• Handle transfers in and out, plan-mandated pharmacy transfers the same day, and the task back to the office; keep the transfer-out register.
• Follow up with physician offices by OncoEMR or ModMed task on anything the pharmacy is waiting for (new scripts, clarifications, denial decisions), and answer office questions on status the same day.
• Back up phones and refill outreach calls when the pharmacy is short.
• Pull and format the pharmacy’s operating reports on schedule: weekly volume and first-fill counseling counts, the PA log read, the not-picked-up and missing-receipt lists, monthly pre-close answers for finance, and the office‑level script tracker.
• Maintain the trackers behind the pharmacy’s programs: accreditation document index and upload status, the patient management program logs, the weekly office prescription lists for tuck‑in practices, and vendor and equipment follow-ups.
• Prepare and update one-page guides and office handouts from the Director’s drafts; keep the version history.
• Track the Director’s open items with offices, vendors and OneOncology teams and chase them to closure; prepare short status notes before his meetings.
• Keep the shared mailbox and task queues triaged, and flag anything patient‑safety or deadline‑critical to the Director or the pharmacist on duty the same hour.

What you need

• Florida registered pharmacy technician (active), and PTCB or ExCPT certification.
• Three or more years in specialty pharmacy, including prior authorizations and copay or foundation assistance; oncology experience preferred.
• Working knowledge of a pharmacy management system (PioneerRx preferred), CoverMyMeds, and at least one practice EMR (OncoEMR, ModMed or similar).
• Strong Excel (filters, pivot tables, lookups) and clear written communication; you will write to physicians’ offices and to leadership.
• Reliable, self‑directed remote work habits: a quiet, private workspace where screens cannot be seen by others, a secure connection, company‑issued equipment only, and the discipline to work a queue and report what is done and not done.
• Florida residency; a Florida pharmacy technician registration is required for remote work on Florida prescriptions.
• HIPAA fluency: no patient identifiers outside approved systems, ever.

How we work

Fully remote. Core hours Monday to Friday, 8:00 AM to 4:00 PM Eastern, on camera for huddles and paired work; occasional visits to Bonita Springs by arrangement (orientation, accreditation survey week, the pharmacy move), expensed.

Onboarding is paired remotely with the Director and the pharmacists: screen‑shared PioneerRx and CoverMyMeds sessions, the station guides, and a daily check‑in for the first month.

Success at six months

new‑prescription data entry off the pharmacists’ plates; every PA logged and submitted within one business day; the weekly and monthly reports out on schedule without the Director building them; office follow‑ups answered the same day.

About us (repeated)

SunState Medical Specialists (SMS) is proud to be a part of OneOncology in delivering exceptional, community-based specialty care across Florida. With a team of 105 physicians spanning urology, radiation oncology, medical oncology, breast surgery, general surgery, and head and neck surgery, SMS is committed to providing high-quality, accessible care. Our practice continues to expand services by offering advanced radiation therapies, in‑house pharmacy and laboratory capabilities, care management, theranostics, cutting‑edge diagnostic imaging, and clinical research. We are dedicated to recruiting top‑tier physicians to help increase access to affordable, high-quality care throughout the state.