Pharma Project Coordinator - Healthcare Campaigns

Ogilvy Health; New York (NY); On-site; USD 50,000 - 105,000; Full time

Job summary

Ogilvy Health, part of WPP, is seeking a highly organized Project Coordinator to join a large-scale, fast-paced pharmaceutical AOR account. You will drive project execution, manage budgets, and coordinate cross-functional teams to deliver exceptional results for clients.

The role offers exposure to healthcare advertising, with opportunities to learn project management intricacies in a dynamic agency setting. Strong communication and collaboration are essential in this position.

Qualifications

• 0–1 years of relevant experience; Bachelor's degree preferred.
• Previous project management and project planning experience a plus.
• Computer proficiency with MS Suite (Word, Project, Excel, PowerPoint) and Acrobat Professional.
• Ability to collaborate closely with others in a team environment under tight deadlines.
• Outstanding communications and interpersonal skills.
• Detail-oriented and proactive problem-solving skills.

Responsibilities

• Track projects through the agency from implementation to execution stages.
• Support adherence to project timelines by working with the team to meet milestone dates and deadlines.
• Update timelines, resource plans, and status documents for the agency as needed.
• Coordinate submissions for regulatory review and handoff to Regulatory Operations.
• Perform administrative oversight of projects via financial and project management systems.
• Monitor and route jobs through the digital workflow system to ensure they stay on task and on time.
• Maintain and archive a clean historical record of project workflow.
• Schedule and assist SPMs/PMs in facilitating internal status meetings and reviews.
• Keep teams informed of all project status and next steps via daily status documents and meetings.
• Support project financials by generating and analyzing reports, attending finance meetings, capturing action items, and helping monitor budgets for overruns.
• Advocate and champion agency processes, while flagging inefficiencies and contributing ideas for how the team can work smarter.

Skills

Communication skills

Team collaboration

Detail-oriented

Problem-solving

Education

Bachelor's degree preferred

Tools

MS Word

MS Project

Excel

PowerPoint

Acrobat Pro

Job description

Ogilvy Health, part of WPP, is seeking a highly organized Project Coordinator to join a large-scale, fast-paced pharmaceutical AOR account. You will drive project execution, manage budgets, and coordinate cross-functional teams to deliver exceptional results for clients.

The role offers exposure to healthcare advertising, with opportunities to learn project management intricacies in a dynamic agency setting. Strong communication and collaboration are essential in this position.