Pharma Operations & Logistics Specialist

ADVANZ PHARMA; Chicago (IL); On-site; USD 47,000 - 58,000; Full time

Benefits offered by this job

Annual Bonus

Health, Dental & Vision

401k Pension

Vacation & Sick Leave

Birthday leave

Awards & Recognition

Job summary

ADVANZ PHARMA in Chicago is seeking an Operations Specialist to support pharmaceutical operations, logistics, inventory management, and procurement across the US business in a regulated environment.

You will manage equipment, shipments, supplier relations, and ERP processes, ensure traceability, and collaborate with internal teams. Minimum 2 years in related ops; degree advantageous. Attractive salary and benefits offered.

Qualifications

• Experience in regulated environments such as pharmaceuticals, medical devices, healthcare, manufacturing, or other compliance-driven industries.
• Experience in logistics, inventory control, supply chain, warehouse operations, fulfilment, or operational coordination.
• Ability to safely lift, move, and pack equipment weighing 40-80 lbs.
• Experience using ERP systems, with SAP experience (advantageous).
• Strong Microsoft 365 skills including Excel, Outlook, Teams, PowerPoint, and Word.

Responsibilities

• Manage inventory, tracking, and deployment of specialised medical devices, equipment, and patient kits.
• Coordinate time-critical shipments to hospitals, clinics, customers, and commercial teams.
• Manage purchase orders, supplier relationships, and inventory replenishment activities.
• Support SAP and ERP-based operational processes and transactions.
• Maintain accurate records and ensure compliance with SOPs, traceability requirements, and operational procedures.
• Coordinate equipment calibration schedules and support compliance activities within a regulated environment.
• Perform quality checks and verification activities for incoming and outgoing equipment and supplies.
• Support logistics for conferences, trade shows, National Sales Meetings, and customer-facing events.
• Manage distribution of marketing and commercial materials to support the field sales team.
• Build strong working relationships with vendors, customers, and internal stakeholders.
• Safely pack, move, and ship equipment weighing up to 80 lbs.
• Thrive in an entrepreneurial environment and take accountability for results.
• Have a bias for action and fast decision making.

Skills

Logistics coordination

Inventory control

Warehouse operations

Procurement

ERP systems

SAP

Vendor management

Microsoft Excel

Microsoft Outlook

PowerPoint

Microsoft Word

Education

High School Diploma or equivalent

Associate or Bachelor's degree advantageous

Tools

SAP

ERP systems

Job description

ADVANZ PHARMA in Chicago is seeking an Operations Specialist to support pharmaceutical operations, logistics, inventory management, and procurement across the US business in a regulated environment.

You will manage equipment, shipments, supplier relations, and ERP processes, ensure traceability, and collaborate with internal teams. Minimum 2 years in related ops; degree advantageous. Attractive salary and benefits offered.