Pharma Accounts Payable Coordinator

Atrium; United States; On-site; USD 46,838 - 49,593; Full time

Job summary

A leading staffing agency is seeking a temporary Pharma Accounts Payable Coordinator to process invoices and payments for a major pharmaceutical company. This role involves managing the invoice workflow, ensuring compliance with financial procedures, and providing support to vendors and internal teams. Candidates should have a high school diploma and experience in the biotech or pharma industries. Proficiency in Microsoft Office and the ability to thrive in a fast-paced environment are essential. Competitive hourly pay is offered based on experience.

Qualifications

• Experience in the biotechnology and/or pharma industry required.
• Ability to manage invoicing workflow from start to finish.
• Detail-oriented and capable of troubleshooting invoicing issues.

Responsibilities

• Process all expense invoices and payment requests.
• Manage invoice workflow until final payment and reconciliation.
• Resolve issues with incoming invoices and vendor communications.

Skills

Attention to detail

Ability to work in fast-paced environment

Proficient knowledge of Microsoft Office

Education

High School or secondary school diploma

1-2 years of experience in Accounts Payable

Job description

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This range is provided by Atrium. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$34.00/hr - $36.00/hr

The Accounts Payable Coordinator role is primarily responsible for processing all expense invoices and payment requests from the Vertex business community, managing the invoice workflow process all the way to final payment and account reconciliation. In addition, the role will play an important role in ensuring all processes and procedures are performed in a globally consistent and compliant manner.

Experience in biotechnology and/or pharma industry is required, please show this on resume.

Key Duties and Responsibilities:

• Ensure all incoming invoices are batched and scanned into the Accounting system.
• Return ‘not-in-good-order’ invoices, partner with vendors to receive proper invoices and resolve invoicing issues.
• Provide troubleshooting and issue resolution for invoicing issues from the external vendor community and internal Vertex business community through phone, email and in-person communication.
• Resolve issues related to rescan requests, illegible invoices and the batch/scan process.
• Work closely with the Purchasing and Receiving departments to resolve delivery and purchase order issues at the direction of their team management.
• Follow established procedures and perform activities according to documented SOX controls.
• Assist with audit requests as directed by management.
• Collect P2P data and communicate it to business users and suppliers as necessary
• Performs other duties and projects as assigned

Knowledge and Skills:

• Proficient knowledge of Microsoft Office suite of products
• Attention to detail and has the ability to work in a fast-paced, high-transactional volume environment

Education and Experience:

• High School or secondary school diploma
• Typically requires 1-2 years of experience or the equivalent combination of education and experience

Pay Range

$34-$36/HR

Requisition Disclaimer

This job posting is for a temporary role with a third-party agency partner on assignment at Vertex Pharmaceuticals (“Vertex”). The individual selected for this role will be offered the role as an employee of a third- party agency partner; compensation, medical benefits, fringe benefits and other terms and conditions of employment shall be presented by the third-party agency partner upon offer. The pay rate range provided is a reasonable estimate of the anticipated compensation range for this job at the time of posting. The actual pay rate will be based on a number of factors, including skills, competencies, experience, location and/or being pursued and other job-related factors permitted by law. In addition, this role will be eligible for overtime pay, in accordance with federal and state requirements

By applying for this position, you agree to the Atrium Terms and Conditions and you direct Atrium to share your application materials, which may include your CV/Resume, email address or phone number, with Vertex. For more information on how Vertex handles your personal data related to your job application, please see Vertex’s Careers Privacy Notice. Agreeing to the Atrium Terms and Conditions, includes permission to use the email address and mobile phone number you provide during the application process or throughout the duration of your prospective or actual employment to notify you of job openings, profiles, articles, news, and other employment-related information, as well as to notify you of special promotions or additional products and services offered by us or our affiliates and partners

(collectively, “Atrium Alerts”). Atrium Alerts may be sent by email, phone, or text message. Your personal information will be safely stored within the Atrium & Vertex databases. Atrium does not sell your personal information to third parties. Text message and data rates may apply. To OPT OUT of text messaging or to modify your communication preferences for Atrium Alerts at any time, please contact Atrium at [e-mail].

If you do not agree with the Atrium Terms and Conditions, you can still complete your application for this position by emailing your resume to our team at [e-mail]. Please include the job title in the subject of your email.

No C2C or Third-Party Vendors

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Pharmaceutical Manufacturing

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