PGIM Fixed Income - Senior Executive Assistant

Prudential Ins Co of America in; Newark (NJ); On-site; USD 90,000 - 115,000; Full time

Job summary

A leading global asset management firm seeks a detail-oriented Senior Executive Assistant to support senior leaders and the Technology Solutions Group. This role involves managing schedules, supporting onboarding, and ensuring smooth operations in a fast-paced environment. Candidates should possess strong organizational skills and advanced proficiency in Microsoft Excel.

Benefits

Market competitive base salaries with yearly bonus potential

Medical, dental, vision, and life insurance

401(k) plan with company match

Company-funded pension plan

Wellness Programs reimbursement

Work/Life Resources support

Education Benefit for college enrollment

Employee Stock Purchase Plan

Qualifications

• Minimum of 3+ years of business/executive administrative experience required.
• Strong attention to detail and accuracy.
• Ability to multitask and prioritize effectively.

Responsibilities

• Manage daily schedules and calendars.
• Support onboarding and offboarding processes.
• Handle travel arrangements for domestic and international trips.

Skills

Organizational skills

Interpersonal skills

Problem-solving skills

Attention to detail

Time management

Education

Bachelor's degree preferred

Tools

Microsoft Excel

Microsoft PowerPoint

Job description

Job Classification:

Corporate - Administration

PGIM Fixed Income - Senior Executive Assistant (Administrative)

Job Classification:

Corporate - Administration

A GLOBAL FIRM WITH A DIVERSE & INCLUSIVE CULTURE

As the Global Asset Management business of Prudential, we're always looking for ways to improve financial services. We're passionate about making a meaningful impact - touching the lives of millions and solving financial challenges in an ever-changing world.

We also believe talent is key to achieving our vision and are intentional about building a culture on respect and collaboration. When you join PGIM, you'll unlock a motivating and impactful career – all while growing your skills and advancing your profession at one of the world's leading global asset managers!

If you're not afraid to think differently and challenge the status quo, come and be a part of a dedicated team that's investing in your future by shaping tomorrow today.

At PGIM, You Can!

What you will do

We are seeking a detail oriented and highly organized executive assistant to join the Technology Solutions Group (TSG). The executive assistant will provide daily administrative support to both senior leaders as well as the larger team. This role will involve managing daily schedules & calendars, supporting employee/contractor onboarding and managing administrative tasks. The ideal candidate should possess excellent organizational skills, be proficient in microsoft excel, and collaborate effectively across the broader organization in a fast paced environment. Strong interpersonal skills, initiative and dependability are critical.

What you can expect

• Responsibility for meeting coordination, managing schedules and calendars;

• Support onboarding and offboarding employees and contractors (this includes, systems access, ordering equipment, processing necessary paperwork, and ensuring smooth integration

• Handle all travel arrangements for domestic and international trips - book flights, expense vouchers, itineraries, and logistics.

• Perform data entry, maintain spreadsheets and develop reports (e.g. pivot tables, VLOOKUP, Charts)

• Assist with office maintenance and supplies

• Establish and help maintain relationships internally and externally

What you will bring

• Bachelor's degree preferred

• Minimum of 3+ years of business/executive administrative experience required

• Excellent interpersonal skills, initiative, dependability and the ability to communicate with all levels in the organization are necessary.

• Strong attention to detail and accuracy

• Advanced proficiency in Microsoft Excel (e.g. pivot tables, data analytics, Vlookup).

• Strong powerpoint skills

• Ability to multitask, prioritize tasks effectively, and manage heavy workloads in a deadline-driven, fast-paced environment.

• Strong problem-solving skills and attention to detail.

• Ability to work independently and as part of a team.

• Strong organizational and time management skills

• Strong verbal and written communication and interpersonal skills

• Ensure accuracy and confidentiality in handling sensitive information

*PGIM welcomes all applicants, even if you don't meet every requirement. If your skills align with the role, we encourage you to apply.

Note: Prudential is required by state specific laws to include the salary range for this role when hiring a resident in applicable locations. The salary range for this role is from $90,000 to $115,000. Specific pricing for the role may vary within the above range based on many factors including geographic location, candidate experience, and skills.

About PGIM Fixed Income

PGIM Fixed Income is a global asset manager offering active solutions across all fixed income markets. With approximately 1000 employees and $859Bn assets under management, the company has offices in Newark, London, Letterkenny, Amsterdam, Munich, Zurich, Tokyo, Hong Kong, and Singapore. Our business climate is a safe inclusive environment, centered around mutual respect, intellectual honesty, transparency, and teamwork. Our leaders are focused on talent & culture; dedicated to fostering growth & development at all levels to develop the industry leaders of tomorrow.

#LI-MM1

What we offer you:

• Market competitive base salaries, with a yearly bonus potential at every level .

• Medical, dental, vision, life insurance, disability insurance, Paid Time Off (PTO), and leave of absences, such as parental and military leave .

• 401(k) plan with company match (up to 4%).

• Company-funded pension plan.

• Wellness Programs including up to $1,600 a year for reimbursement of items purchased to support personal wellbeing needs.

• Work/Life Resources to help support topics such as parenting, housing, senior care, finances, pets, legal matters, education, emotional and mental health, and career development.

• Education Benefit to help finance traditional college enrollment toward obtaining an approved degree and many accredited certificate programs.

• Employee Stock Purchase Plan: Shares can be purchased at 85% of the lower of two prices (Beginning or End of the purchase period), after one year of service.

Eligibility to participate in a discretionary annual incentive program is subject to the rules governing the program, whereby an award, if any, depends on various factors including, without limitation, individual and organizational performance. To find out more about our Total Rewards package, visit Work Life Balance | Prudential Careers. Some of the above benefits may not apply to part-time employees scheduled to work less than 20 hours per week.

Prudential Financial, Inc. of the United States is not affiliated with Prudential plc. which is headquartered in the United Kingdom.

Prudential is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, national origin, genetics, disability, marital status, age, veteran status, domestic partner status, medical condition or any other characteristic protected by law.

If you need an accommodation to complete the application process, please email [e-mail] .

If you are experiencing a technical issue with your application or an assessment, please email [e-mail] to request assistance .