Executive Assistant

Macquarie Global Services; New York, Cary (NY, NC); On-site; USD 85,000 - 100,000; Full time

Job summary

Join a leading global financial services group as an Executive Administrative Assistant in New York. You'll support senior leaders in Real Assets, manage calendars, coordinate travel, and contribute to various projects, all while being part of a diverse and inclusive team.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401(k)

Paid Time Off

Qualifications

• Strong project management skills with the ability to handle multiple tasks simultaneously.
• Proactive approach with excellent attention to detail.
• Exceptional written and verbal communication skills.

Responsibilities

• Manage heavy calendar scheduling and travel coordination for executives.
• Process expenses and invoices using Coupa.
• Work on various ad-hoc projects including team events.

Skills

Project Management

Organization

Attention to Detail

Communication

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Microsoft Excel

Job description

Join our team as an Executive Administrative Assistant in our New York office supporting senior leaders in Real Assets. In this role you will gain exposure across a wide variety of business activities while showcasing your positive, confident, and proactive approach, and exceptional time management skills.

At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 31 markets and with 56 years of unbroken profitability. You'll be part of a friendly and supportive team where everyone - no matter what role - contributes ideas and drives outcomes.

What role will you play?

Press space or enter keys to toggle section visibility

You will be responsible primarily for heavy calendar management, expense and invoice processing via Coupa, and extensive travel coordination (both domestic and international) for a team of executives using Concur. You will also have the opportunity to work on various ad-hoc projects, including the coordination of team events.

Salary range for this position: $85,000-100,000/Year. Actual base salary may vary based upon, but not limited to, relevant experience, time in role, peer and market data, prior performance, business sector, and geographic location. You may also be eligible for an annual discretionary incentive compensation award. We offer a full spectrum of benefits, including Medical, Prescription Drug, Dental, Vision, Health Savings Account, Dependent Day Care Savings Account, Life Insurance, Disability and Other Insurance Plans, Paid Time Off (including Sick Leave, Parental Leave and Vacation), Holidays, 401(k), and Short/Long Term Disability, in addition to other special perks reserved for our employees.

What you offer

Press space or enter keys to toggle section visibility

• Strong project management skills with the ability to handle multiple tasks simultaneously, self-direction, and a strong sense of ownership
• Ability to demonstrate a proactive approach, be extremely organized, flexible, and have excellent attention to detail
• Exceptional written and verbal communication skills paired with the ability to be highly confidential with information and exercise appropriate judgment/discretion
• Advanced knowledge of Microsoft Word, PowerPoint, Outlook, and Excel
• Financial industry experience is preferred.

We love hearing from anyone inspired to build a better future with us, if you're excited about the role or working at Macquarie we encourage you to apply.

About Macquarie Asset Management

Press space or enter keys to toggle section visibility

Macquarie Asset Management is a global asset manager that aims to deliver positive impact. We're trusted by institutions, pension funds, governments, and individuals to manage billions in assets globally. We provide access to specialist investment expertise across a range of capabilities including fixed income, equities, multi-asset solutions, private credit, infrastructure, green investments, natural assets, real estate, and asset finance.

Our commitment to diversity, equity and inclusion

Press space or enter keys to toggle section visibility

We are committed to providing a working environment that embraces diversity, equity and inclusion. As an inclusive employer, Macquarie provides equal opportunities to all individuals regardless of race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, genetic information, marital status, gender identity or any other impermissible criterion or circumstance.

Our aim is to provide reasonable accommodations to individuals who may need support during the recruitment process and through working arrangements. If you require additional assistance, please let us know during the application process.