Personnel Supervisor

City of New York; New York (NY); On-site; USD 77,211 - 88,793; Full time

Job summary

City of New York's Department of Correction seeks an experienced Personnel Supervisor for the Queens Detention Complex to ensure operational efficiency and proper scheduling and staff management. The role partners with the Commanding Officer to maintain security and efficiency.

The position requires strong interpersonal and writing skills, familiarity with building systems, and the ability to work under pressure.

Qualifications

• Bachelor or higher in public/business admin, sociology, criminology, math, statistics or related field
• Associate degree + 2 years relevant public/business admin experience
• Four-year high school diploma with four years relevant experience
• Combination of education and experience per NYC rules
• For Assignment Level II/III, additional years of experience required

Responsibilities

• Prepare and monitor weekly/daily schedules for distribution, posting and filing.
• Review/oversee all leave requests (time dues, mutuals, jury duty, official business).
• Prepare monthly and weekly facility statistical reports.
• Ensure facility compliance with the authorized table of organization.
• Process vacations and sick leave; issue notices.
• Submit subpoenas, charges and interview requests to other divisions.
• Maintain attendance counseling and post time-off information.
• Deliver suspension notices and resolve driving restrictions via LENS.
• Monitor schedule switches and liaise with unions.
• Process resignations/retirements and manage property.
• Track training and overtime; generate data reports.

Skills

Strong interpersonal skills

Strong writing skills

Building systems knowledge

Independent and team work

Working under pressure

Problem solving / analytical

MS Word & Excel

VenDEX / FMS / APT proficiency

DCAS/DMSS knowledge

Education

Public/business administration, sociology, criminology, mathematics, statistics or related field (Bachelor’s)

Public/business administration related Associate degree + 2 years experience

High school diploma + 4 years experience

Education/experience combination per NYC rules

Tools

VENDEX

FMS

APT

DCAS/DMSS Direct Order

Storehouse requisitions

Job description

ALL CANDIDATES MUST BE PERMANENT IN THE TITLE OF PROGRAM SPECIAL AND EMPLOYED BY THE NEW YORK CITY DEPARTMENT OF CORRECTION

The New York City Department of Correction (DOC) is an integral part of the City’s evolving criminal justice system, participating in

reform initiatives and strategies aimed to move the City towards the smallest jail system possible without compromising public safety.

The DOC is solely responsible for maintaining a safe and secure environment for staff, visitors, volunteer and people in custody inside our jails.

Importantly, safe jails enable DOC to providing people in custody with the tools and opportunities they need to successfully re-enter their communities.

The DOC operates facilities and court commands across the five boroughs with over 7,500 diverse professionals and knowledge experts.

The DOC seeks to recruit an experienced candidate to serve as a Personnel Supervisor for the Queens Detention Complex (QDC). This position works closely with the Commanding Officer to ensure operational efficiency of the facility. Job functions include, but not limited to;

• Prepare and monitor the weekly and daily schedules for distribution, posting and filing.
• Review/oversee all leave requests i.e. time dues, mutuals, death in family, jury duty, and official business.

• Prepare various monthly and weekly facility statistical reports.
• Ensure facility remains in compliance with the authorized table of organization.
• Process hardships and family leave requests.
• Prepare evaluations for uniform and non-uniform staff.
• Provide assistance to all members of service with any personnel issues.
• Responsible for the submission and completion of all Close of Business requests, for both Commands.

• Process vacation request for uniform/civilians.
• Provide a notice to uniformed staff informing them of the sick days they have used.
• Responsible for the service of all subpoenas, charges and interview requests by other divisions (i.e. Legal, EEO, HR, and ID) for all MOS assigned to Command.

• Serve chronic sick notice to uniform staff that have reached/exceeded the 12 day sick limit. Will initially process and review chronic sick appeals.

• Provide staff with Attendance Counseling, informing staff of the time off they have taken (i.e. annual time and sick time).

• Deliver LENS Suspension notices to staff that are sent from SOD. Providing them with the reason they are not allowed to drive the DOC vehicle and how to resolve.

• Review and process schedule switch between uniformed staff (mutuals).
• Liaison with Captain and Officer Unions regarding any issues that may arise.
• Process resignations & retirements for staff, reviews all necessary paperwork and collects any property belonging to the DOC.

• Responsible for daily monitoring and tracking of schedule for uniformed staff ensuring that all posts are covered.

• Schedule and track trainings for all uniformed staff. Ensuring they are notified of all training information and all posts are covered.

• Tracking of additional tours of duty for Captain and ADW officers.
• Review, creation, and submission of 22R requests for staff’s work history in the DOC.
• Does an initial review of firearm requests before submitting them to the Warden for final review.
• Responsible for monitoring the Command’s Table of Organization Report
• Create weekly and monthly reports regarding uniform staff’s OT, Schedule, and any other data requests

Preferred Skills

• Strong interpersonal and writing sills needed to effectively articulate project goals, objectives and status updates;
• Familiarity with building systems, including mechanical, electrical, plumbing, fire-life safety and elevators;
• Ability to work both independently and as well as part of a team;
• Ability to work proficiently under pressure;
• Strong problem-solving, quantitative, analytical, and communication skills (written and verbal);
• Must be proficient in Microsoft Word and Excel;
• Experience with automated information systems: VENDEX, FMS, APT, and DCAS/DMSS Direct Order and Storehouse requisitions.

PROGRAM SPECIALIST CORRECTION - 60948

Minimum Qualifications

• A baccalaureate degree from an accredited college or university with specialization in public or business administration, sociology, criminology, mathematics, statistics, or related fields; or
• An associate degree from an accredited college in public or business administration, sociology, criminology, mathematics, statistics, or a closely related field and two years of full-time satisfactory experience in public or business administration, community relations, social work, mathematical or statistical research; or
• A four-year high school diploma or its educational equivalent approved by a State's Department of Education or a recognized accrediting organization, and four years of Full-time satisfactory experience as described in “2” above; or
• A satisfactory combination of education and/or experience which is equivalent to “1”, “2”, or “3” above. College education may be substituted for up to two years of experience on the basis of 30 semester credits for one year of experience. However, all candidates must have a four year high school diploma or its educational equivalent.

For Assignment Level II and III, in addition to meeting the qualification requirements above, one additional year of the experience described in “2” above is required for Assignment Level II and two additional years of experience for Assignment Level III

For Assignment Level II and III, in addition to meeting the qualification requirements above, one additional year of the experience described in “2” above is required for Assignment Level II and two additional years of experience for Assignment Level III.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

, $77,211.00 – $88,793.00