Executive Administrative Manager

City of New York; New York (NY); On-site; USD 68,000 - 78,000; Full time

Job summary

The City of New York, via the New York City Department of Correction, is seeking a Principal Administrative Associate to provide high-level administrative support to the Senior Executive and divisions across facilities in our system. The role emphasizes confidentiality, precision, and organizational excellence.

Applicants must demonstrate outstanding writing and presentation skills, experience in government or criminal justice settings, and the ability to manage multiple priorities in a

Qualifications

• A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year in supervisory capacity.
• An associate degree or 60 credits and four years of clerical/administrative experience including supervisory exposure.
• A four-year high school diploma and five years of clerical/administrative experience with supervisory experience.

Responsibilities

• Prepare and submit reports/data requests for internal and external purposes.
• Manage and track internal schedules, programs’ services, meetings, tours, and clearances.
• Handle documentation related to passes, orders, and purchases.
• Support HR liaison with staffing updates and charts.
• Coordinate trainings, conferences, and inter-jurisdiction visits.
• Oversee communications, schedules, and documentation for the Senior Executive.
• Manage special projects as assigned.

Skills

High-level administrative support

Excellent writing/editing/presentation

Strong organizational skills

Interpersonal skills

Confidential information handling

Stakeholder relationship building

Adaptability under competing demands

Customer service orientation

Time management

Attention to detail

Education

Bachelor's degree

Associate degree

High school diploma or equivalent

Job description

The New York City Department of Correction (DOC) is an integral part of the City’s evolving criminal justice system, participating in reform initiatives and strategies aimed to move the City towards the smallest jail system possible without compromising public safety. The DOC is solely responsible for maintaining a safe and secure environment for staff, visitors, volunteers, and people in custody inside our jails. Importantly, safe jails enable DOC to providing people in custody with the tools and opportunities they need to successfully re-enter their communities. The DOC operates facilities and court commands across the five boroughs with over 7,500 diverse professionals and knowledge experts.

Duties

• Management, centralization, compilation and submission of reports/data requests for internal and external purposes.
• Management and tracking of internal schedules to include overall programs’ services within facilities, divisional meetings, presentations, and tours; process and obtain the necessary clearances, passes/tags, and manage run-of-show.
• Management and tracking of documentation related to passes, specific orders and purchases.
• Support the Division’s Human Resources Liaison with required updates and charts on staffing needs.
• Management of notifications, documentations and other aspects relevant to required trainings by members of the Division; internal coordination/preparations for conferences or visits to conferences and/or other jurisdictions.
• Management of all communication, schedules, and documentation as required by the Senior Executive to include internal communication with the Office of the Commissioner, Senior Executive members of other Divisions/Units.
• Management of special projects as required and assigned.

Preferred Skills

• Ability to think critically, taking an unbiased look at a particular problem and recommending a solution;
• Excellent writing, editing, formatting, and presentation skills;
• Experience in criminal justice or government agency.
• Professional experience providing high level administrative support to Senior Executive;
• Proven ability to handle confidential information with discretion;
• Be adaptable to various competing demands, and demonstrate the highest level of customer service and response;
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail;
• Expert level written and verbal communication skills;
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, and external partners;
• Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment

Please Note

APPLICANT MUST BE PERMANENT IN THE TITLE OF PRINCIPAL ADMINISTRATIVE ASSOCIATE

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Minimum Qualifications

• A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
• An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
• A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
• Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

, $68,209.00 – $78,440.00