PERSONNEL SPECIALIST

California Department of State Hospitals; Napa (CA); On-site; USD 4,000 - 6,500; Full time

Job summary

Department of State Hospitals seeks a Limited Term, full-time Personnel Specialist for the Napa location. The role handles personnel transactions, records, payroll, and documentation, advising employees on benefits and ensuring accurate processing.

The position requires applying state laws and bargaining rules, with emphasis on punctuality, good attendance, and clear written/verbal communication. Job may extend up to 24 months or become permanent.

Qualifications

• Ability to apply State laws, departmental and control agency rules and regulations, and collective bargaining agreement provisions.
• Advise employees on their benefits and process personnel documentation.
• Excellent verbal and written communication skills.
• Ability to work independently.
• Computer skills are desirable.

Responsibilities

• Process personnel transactions in records, certification, payroll, and documents.
• Advise employees on benefits and process personnel documentation.
• Maintain accurate personnel records and interpret job-related reference material.

Skills

Verbal communication

Written communication

Punctuality

Good attendance

Independence

Computer skills

Job description

Personnel Specialist (Human Resources Dept)

PERSONNEL SPECIALIST

Position Details

Job Code #: JC-532868

Position #(s): 480-543-1303-XXX

Working Title: Personnel Specialist (Human Resources Dept)

Classification: PERSONNEL SPECIALIST

$4,030.00 - $5,044.00 A

$4,632.00 - $5,807.00 B

$4,799.00 - $6,008.00 C

$5,184.00 - $6,488.00 D

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions: 3

Work Location: Napa County

Telework: In Office

Job Type: 12 Month Limited Term - Full Time

Job Description And Duties

The Department of State Hospitals-Napa, Personnel Office is recruiting Limited Term, full-time Personnel Specialists. Applicants must demonstrate the ability to apply the State laws, departmental and control agency rules and regulations, and collective bargaining agreement provisions pertaining to a variety of personnel transactions in the areas of personnel record keeping, certification, payroll, and personnel documents processing and related personnel transactions functions. A Personnel Specialist advises employees on their benefits and processes personnel documentation into the computer. Important characteristics include punctuality, good attendance, positive attitude and effective verbal and written communication skills. They must also have the ability to work independently and to interpret and use job-related reference material. Computer skills are also desirable.

This position may be extended up to an additional 12 months (24 months maximum) or may become permanent.

Per CalHR Personnel Specialist position is eligible for an annual payment up to $4,800, payable upon meeting the designated criteria as stated in Pay Differential 240 .

Per CCR 249.3 this job control may be used to fill subsequent vacancies.

Effective July 1, 2025, state employees are subject to temporary salary reductions in exchange for Personal Leave Program (PLP) accruals.

For additional information please visit https://hrmanual.calhr.ca.gov/Home/ManualItem/1/2113

You will find additional information about the job in the Duty Statement.

Department Information

Department of State Hospitals

Napa State Hospital

2100 Napa Vallejo Highway

Napa, CA 94558

Founded in 1875, Napa State Hospital is the only state hospital in Northern California for persons struggling with severe mental illness. Classified as a low to moderate security facility, the hospital has a bed capacity to treat up to 1,362 patients on an attractive campus with treatment units located on 138 acres. Staff is dedicated and committed to delivering high quality, cost-effective, professional services and specialized programs in an environment that promotes continuous improvements in treatment for individuals with mental disabilities.

DSH–Napa is located on a scenic, park-like campus in the heart of Napa Valley, offering a unique work environment that blends public service with wellness, accessibility, and work-life balance. The hospital campus is designed to support employees with convenient, family-friendly, and health-focused amenities, including the following:

• On-site childcare services available for eligible employees
• On-site employee exercise facility featuring new and modern fitness equipment
• Expansive, park-like grounds with walking paths and green spaces
• Free on-site parking for staff and visitors
• Electric vehicle (EV) charging stations conveniently located on campus
• Multiple staff break areas and shared spaces across the hospital
• Decompression Room & Lactation Room
• A calm, secure campus environment designed to support employee wellness and safety

Department Website: http://www.dsh.ca.gov/napa

Applicant Survey

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Do not include any confidential information on any documents (i.e., application, resume, or transcripts) you submit for this job vacancy. Confidential information that should be excluded or removed from these documents include but is not limited to: Social Security Number (SSN), birthday and/or age, photos, student/other ID number, driver’s license number (unless required), basis of eligibility, exam results, LEAP status, and marital status. Confidential information submitted via a CalCareers Account (electronic application) is automatically redacted upon submission.

Department Website: http://www.dsh.ca.gov