GENERAL SERVICES SPECIALIST - 43005229

State of Florida; Tallahassee (FL); On-site; USD 36,000 - 44,000; Full time

Job summary

Florida in Tallahassee seeks a General Services Specialist to support PALM asset management, leasing data entry, encumbrance recording, and reporting. The role collaborates with the Facilities Manager II and supports statewide leasing actions in alignment with Florida statutes and internal policies.

The position requires a high school diploma, two years of inventory or accounting experience, and data entry skills, plus the ability to lift 50 pounds and move property.

Qualifications

• High school diploma or equivalent.
• Two years of experience with inventory or accounting systems.
• Two years of experience with maintaining records and data entry.
• Ability to lift 50 pounds and move property.
• Ability to analyze data and develop reports.
• Knowledge of leasing and tenant improvements is a plus.

Responsibilities

• PALM asset management and data entry tasks.
• Update encumbrance records and lease data.
• Prepare reports and assist Facilities Manager II.
• Collaborate on leasing actions and statewide space needs.
• Assist in generating invoices and gathering contract information.

Skills

Data analysis

Records management

Budget assessment

Contract negotiation

Communication

Reports development

Education

High school diploma

Tools

PALM

FLAIR

Job description

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Requisition No:886579

Working Title: GENERAL SERVICES SPECIALIST - 43005229

OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY

CLASS TITLE: GENERAL SERVICES SPECIALIST

DIVISION: ADMINISTRATION

BUREAU: GENERAL SERVICES

CITY: TALLAHASSEE

COUNTY: LEON

High school diploma or equivalent is required.

Additional requirements:

• Two (2) years of experience with inventory or accounting systems.
• Two (2) years of experience with maintaining records and data entry.

Preferences:

• Experience with inventory or accounting record keeping in FLAIR.
• Experience with current state accounting system transitioning to PALM.
• Experience utilizing a fleet management system.
• Commercial leasing or facilities management experience.

Minimum Qualifications for this position include the following REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of methods of compiling, organizing and analyzing data.
• Knowledge of property and records management principles and practices.
• Ability to move, transport and/or deliver property.
• Ability to lift 50 pounds.
• Ability to utilize problem-solving techniques.
• Ability to understand and apply applicable rules, regulations, policies and procedures.
• Ability to plan, organize and coordinate work activities.
• Ability to assess budgetary and capital outlay needs (Leasing and Tenant Improvements).
• Ability to negotiate contracts, leases and rental agreements (Leasing and Tenant Improvements).
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Ability to develop various reports.

SPECIAL NOTES:

The salary for this position will be $40,320.81.

Employees of the Department of Financial Services are paid on a monthly pay cycle.

This position requires a security background check, including fingerprint as a condition of employment.

Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

BRIEF DESCRIPTION OF DUTIES:

Primary duty is to serve as a General Services Specialist for the Department PALM related needs to include:

• PALM Asset Management requirements.
• PALM Leasing data entry, updating, encumbrance recording, office and warehouse space needs.
• PALM training, reports and record keeping requirements.
• Assist in lease action needs. Serves as assistant to Facilities Manager II; including division Leasing Coordinator collaboration, ensuring adherence to Florida Statute, Department AP&P and Department of Management Services (DMS) policy requirements.
• Assist with gathering specifications to appropriately process lease actions for privately-owned and state-owned space needs statewide for the Department.
• Assist in generating invoices for payment of rent and providing necessary contract information to the appropriate purchasing and budget and accounting teams.
• Assisting with preparation of annual DMS report gathering and year-end financial reporting.
• Assisting the Facilities Management Administrator as required.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.