PERSONNEL SERVICES SUPERVISOR/HR-SES

State of Florida; Largo (FL); Vor Ort; USD 59.000 - 61.000; Vollzeit

Zusammenfassung

State Personnel System is seeking a professional, confidential supervisor in HR with responsibilities spanning personnel file oversight, reporting, subpoenas, and public records requests. The role provides leadership across HR functions and training administration across FDVA offices.

The ideal candidate has 4+ years in HR, with SHRM/HRCI certification preferred, and experience with People First and LMS. Excellent benefits and a structured environment are offered.

Qualifikationen

• At least 1 year of current or very recent HR experience, preferably with the State of Florida.
• At least 1 year of current or very recent experience working in People First as a supervisor or HR user (A, B, C, H, K, M, R, T or U).
• At least 1 year of oversight of HR processes and/or functional areas, preferably involving staff development & training and/or supervision.
• At least 1 year of experience with State of Florida Official Personnel Files and records retention schedules.
• At least two (2) years of experience working with Microsoft Office in a work environment.
• Successful completion of Level 2 background screening and due diligence process.
• SHRM or equivalent certification as an HR Professional (certification must be current for consideration).
• HR certificate or certification.
• 4 years of experience in HR or a Bachelor’s degree in HR, Human Services or related field.
• Certification as a trainer or staff development professional (college or university certificate; ITW; ATD; CPT; etc. or SHRM or HRCI).
• Experience working with training systems, especially Learning Management Systems (LMS), or a willingness to learn.
• Experience working in People First as an HR super user (H role code or above).
• Experience working in multiple HR functional areas, especially Employment Verifications; Subpoenas; Public Records Requests; Attendance & Leave; Benefits; Onboarding; Recruitment & Selection; and Payroll.
• Experience working with proxy rights in multiple sections within People First.
• Experience working with Florida Statutes related to employment, especially Chapters 22, 110, 112, 119, 121, 435, 440, 447, 448, 760 and all Florida Administrative Code Personnel Rules (60L series).
• Management or supervisory experience working directly in State of Florida Human Resources. This includes providing oversight of locations and/or functional areas.

Aufgaben

• Supervise FDVA Official Personnel File and coordinate documentation.
• Supervise FDVA Reports and Documentation Specialist Supervisor and maintain records.
• Handle subpoenas, record requests, and public records responses.
• Oversee People First data, contact lists, and information requests.
• Coordinate agency training and LMS-based training.
• Act as SMEs for People First HRIS and provide support.

Kenntnisse

HR experience

People First supervision

Staff supervision

Records retention

Microsoft Office

Background screening

People First HR super user

HR processes oversight

Multiple HR areas

Proxy rights

Florida employment statutes

HR management team

Ausbildung

Bachelor's degree in HR or related field

SHRM/HRCI certification

HR certificate

Trainer/staff development certification

Tools

People First HRIS

Learning Management System (LMS)

Jobbeschreibung

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:886826

Working Title: PERSONNEL SERVICES SUPERVISOR/HR-SES

Only current or recent employees of the State Personnel System will be considered.

Starting annual salary will fall within the range of $59,000 - $61,200
Paid Bi-Weekly

Excellent retirement package and optional deferred compensation plan. Health, vision, dental, disability, and other supplemental insurance available at reasonable premium rates. Paid vacation and sick leave. Nine (9) paid holidays and personal day. Tuition waiver available for State Universities and Community Colleges (up to 6 credits per semester).

MINIMUM REQUIREMENTS

• At least one (1) year of current or very recent (within the last 12 months) human resources experience, preferably with the State of Florida.
• At least one (1) year of current or very recent experience (within the last 12 months) working in People First as a supervisor or HR user (A, B, C, H, K, M, R, T or U).
• At least one (1) year of oversight of human resource processes and/or functional areas, preferably involving some staff development & training and/or supervision and management of staff.
• At least one (1) year of experience with State of Florida Official Personnel Files and records retention schedules.
• At least two (2) years of experience working with Microsoft Office in a work environment.
• Successful completion of Level 2 background screening and due diligence process.
• SHRM or equivalent certification as an HR Professional (certification must be current for consideration).
• HR certificate or certification.
• 4 years of experience in HR or a Bachelor’s degree in HR, Human Services or related field.
• Certification as a trainer or staff development professional (college or university certificate; ITW; ATD; CPT; etc. or SHRM or HRCI).
• Experience working with training systems, especially Learning Management Systems (LMS), or a willingness to learn.
• Experience working in People First as an HR super user (H role code or above).
• Experience working in multiple HR functional areas, especially Employment Verifications; Subpoenas; Public Records Requests; Attendance & Leave; Benefits; Onboarding; Recruitment & Selection; and Payroll.
• Experience working with proxy rights in multiple sections within People First.
• Experience working with Florida Statutes related to employment, especially Chapters 22, 110, 112, 119, 121, 435, 440, 447, 448, 760 and all Florida Administrative Code Personnel Rules (60L series).
• Management or supervisory experience working directly in State of Florida Human Resources. This includes providing oversight of locations and/or functional areas.

All requirements and experience must be verifiable through work history and/or directly listed as knowledge, skills and abilities in previous employment in order to be considered. All certifications and/or educational credentials should be provided upon application for the position or they will be requested prior to interview.

POSITION DESCRIPTION

This is a professional, confidential supervisory position that provides supervision, training and professional support duties specific to the functions of an agency Human Resource Office. Incumbent will serve as a member of the FDVA HR Management Team. This position also provides direction, training and support to the FDVA Human Resources Field Offices in various locations through the state.

• FDVA Official Personnel File Supervisor for current and termed employees. Includes file review and coordinating, training and providing technical assistance to the HR Technicians in compiling required documentation and assisting the PT III in maintaining appropriate files, data and public records. Backs up the Personnel Services Specialist position and assists the HR Manager with all required HR duties and responsibilities.
• FDVA Reports and Documentation Specialist Supervisor for current and termed employees. Includes processing alerts, filing, review and coordinating with the HR technicians in compiling required reports and documentation, and supervising the Personnel Technician III and Personnel Services Specialist in maintaining appropriate files, data and public records.
• Responsible for supervising and assisting with compiling, reviewing, responding and assisting in the responses to subpoenas, record requests, legal requests, documentation requests, and public records requests for the Bureau of Human Resources.
• FDVA Directory and People First Specialist Supervisor for reports, contact lists, information requests, searches, queries, and data tasks as needed.
• Agency Training Specialist for the FDVA photo ID badge, security badge and DMS parking tag programs. Enters and deletes payroll deductions as needed into People First.
• Assists with assigning Attendance and Leave, Payroll, Classification, Organizational Management and other related HR duties and responsibilities to the Specialist team as needed.
• Responsible for supervising employment and unemployment verification requirements and responses and employment reference requests. Responsible for the supervision of tracking record retention schedules for HR files and coordinating the FDVA Sick Leave Pool Program under the direction of the HRO.
• Assists, coordinates, and helps plan the training and staff development activities administered through Human Resources for the agency.
• Administers and coordinates training through the Learning Management System in the People First Human Resource Information System.
• Acts as a Subject Matter Expert for the People First Human Resource Information System for Human Resources and provides oversight, training and technical assistance for all personnel.

This is a Select Exempt Service position.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.