Personnel Operations Technician

Hayward Unified School District; Sacramento (CA); On-site; USD 42,000 - 66,000; Full time

Job summary

The Hayward Unified School District seeks a diligent Human Resources Clerk to support personnel processing, data entry, and documentation for certificated and classified staff. Responsibilities include credential checks, fingerprint processing and payroll data handling, with a focus on accuracy and confidentiality.

Ideal candidates will have a high school diploma or GED and one year of college coursework in business, HR, or IT, along with strong communication and organizational skills for a busy

Qualifications

• High school graduation or GED and at least two years of experience in a human resources office performing general clerical duties.
• One year of college-level coursework in business administration, human resources management, information technology or related field.
• Proficiency with office equipment and standard HR/payroll software; attention to data accuracy and confidentiality.

Responsibilities

• Operate and maintain position control and generate reports.
• Maintain, operate and monitor the substitute system; communicate with teachers, substitutes and district staff about absences and coverage.
• Process employment paperwork, fingerprint information and official clearances; explain benefits and district rules.
• Maintain personnel files and input related data; verify requisitions and post documents.
• Answer phones, file, type, and provide clerical support to the HR office.

Skills

Modern office equipment

HR policies

Record keeping

English usage

Telephone etiquette

Basic research methods

Basic math

Education

High school diploma or GED

1 year college coursework in business admin/HR/IT

Tools

HR/payroll software

Office software

Job description

:Description

Examples of Duties

• Operates computer software to maintain position control and create a variety of reports.
• Maintains, operates and monitors the automated substitute system, communicates with teachers, substitutes, District personnel, and outside agencies concerning absences, coverage, system malfunctions, and assigned activities.
• Notify substitute employees of expiration dates of credentials and/or permits.
• Contacts candidates selected for employment; prepares and explains employee paperwork, fingerprint information and physical exam paperwork; follows-up for complete clearance on fingerprints, physical and other pertinent employment information; establishes start dates; prepares and explains authorization to employ forms and other information; provides information regarding vacation days, sick days, benefits and other District rules and regulations; assure accuracy of input and output data..
• Maintains records databases.
• Verifies accuracy of personnel requisitions received and makes changes as needed.
• Determines proper salary placement using contracts and Personnel Commission rules; works with Payroll Department to resolve problems.
• Maintains personnel files; posts and retrieves documents.
• Fingerprints new employees and volunteers as needed; forward fingerprints and related information to the Department of Justice and Federal Bureau of InvestigationsMaintain fingerprint collection fund and process deposits.
• Prepare and process requests for interfund transfers to cover expenditures.
• Operates a variety of standard office equipment, such as a computer and applicable personnel and payroll software, telephone, fax machine, and copier.
• Assists staff, applicants and the public by providing information related to the personnel function; researches, interprets and applies rules and regulations related to personnel policies and guidelines.
• Performs various clerical and general office support activities including answering phones, taking messages, transferring calls, verifying employment, greeting visitors and other activities as assigned.
• Performs other duties, related to the job, as assigned.

Knowledge and Abilities

Knowledge of:

• Modern office equipment, techniques, and software
• Operations, policies and objectives generally found in human resources functions within an organization
• Operation of a computer and assigned software
• Effective and efficient record-keeping techniques
• Correct English usage, grammar, spelling, punctuation and vocabulary
• Telephone techniques and etiquette
• Basic research methods
• Basic math

Ability to:

• Input, modify, and collect data
• Process various documents to include Personnel Action Forms
• Learn Personnel Commission Rules and Board of Education policies and procedures
• Learn practices and procedures related to both certificated and classified personnel
• Learn the various properties of the assigned personnel and payroll software
• Apply pertinent sections of the Education Code and other rules and regulations; explain, and enforce rules, regulations, policies and procedures
• Provide assistance to prospective and current certificated and classified personnel
• Perform a variety of technical duties related to the processing and employment of both certificated and classified personnel
• Prepare and maintain a variety of related personnel requisitions, records and reports
• Distribute, screen and process various personnel-related documents
• Answer telephones and greet visitors and the public courteously
• Perform clerical duties such as filing, typing, duplicating and maintaining routine records
• Operate a computer and other office equipment as assigned
• Communicate effectively both orally and in writing
• Establish and maintain cooperative and effective working relationships with others
• Be flexible to perform work within changing priorities and possess sufficient interpersonal skill to work harmoniously with staff, administrators, parents and others
• Apply good judgment and discretion when handling confidential matters
• Perform mathematical calculations quickly and accurately

Minimum Qualifications

• Graduation from high school or GED equivalent AND minimum of two years experience in a human resources office performing general clerical duties.
• Successful completion of one (1) year of college level coursework in business administration, human resources management, information technology or a closely related field.

Exam Information

Qualifying Exam:

• Written Exam: January 4, 2024
• Oral Exam: January 8, 2024

Positions in this job classification typically work 40 hours/week 12 months per year.

Other Important Information

The duration of the eligibility list is 6 months unless extended by the Executive Director of Classified Human Resources and the Personnel Commission.Applicants selected for permanent or substitute assignments are required to pay for fingerprinting services and obtain Tuberculosis results prior to beginning work.

Benefits

• Hayward Unified School District does not pay for employee health and welfare benefits.
• Full-time employees are required to purchase medical health benefits.
• Half-time and less than half-time employees may participate on a voluntary basis.
• Health benefit costs are 100% employee paid through a pre-tax payroll deduction. Employees may opt out of health coverage upon presentation of proof of alternate coverage.
• Dental coverage is mandatory for all employees working 20 hours per week, or more, regardless of outside coverage. Less than half-time employees may participate on a voluntary basis. The District contributes the full premium for "employee only". Any additional premium will be employee paid.

Diversity and Inclusion

The Hayward Unified School District is committed to educational equity so that every student realizes their innate potential, becoming a lifelong learner and having a positive impact on their community. Our mission is to draw from our community's rich diversity in order to create engaging and equitable educational experiences for students, delivered in a safe and supportive environment. This environment supports inclusion, anti racism through an ethnic studies learner orientation and growth mindset. HUSD believes the responsibility for student success is broadly shared by district staff, families, our community, and our students' own efforts. Each HUSD student deserves respectful learning environments in which diversity is valued and contributes to successful academic outcomes.We seek equity-minded applicants who demonstrate they understand the benefits diversity brings to an educational community. We look for applicants who:Reflect our diverse communityValue and intentionally promote diversity and consciousness of differenceEmpower students furthest from opportunityDemonstrate cultural competence and cultural humilityBelieve that all people have the right to an education and work environment free from fear, harassment, or discriminationActively seek to disrupt institutional and/or systemic barriers that adversely impact historically marginalized communitiesFoster students' potential to become global citizens and socially responsible leaders.

Non-Discrimination Policy

Hayward Unified School District (HUSD) is committed to equal opportunity for all individuals in education. District programs, activities, and practices shall be free from discrimination and harassment based on race, color, ancestry, national origin, ethnic group identification, immigration status, age, religion, marital or parental status, pregnancy status, physical or mental disability, sex, sexual orientation, gender, gender identity or expression, or genetic information; the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics. If a complainant is unable to put a complaint in writing due to conditions such as a disability or illiteracy, district staff shall assist him/her in the filing of the complaint. If you believe you have been subjected to discrimination, harassment, intimidation, or bullying you should immediately contact the school site principal and/or their supervisor. See the links below for more information on complaint management, Title IX, and Uniform Complaint Procedures and forms. A copy of HUSD Uniform Complaint Board Policy along with the Uniform Complaint Administrative Regulations and the HUSD non-discrimination policy are available, free of charge, upon request.