Personnel Operations Technician

Hayward Unified School District; California; On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Health benefits

Dental coverage

Job summary

Hayward Unified School District is seeking an HR support specialist to assist with personnel processing for certificated and classified staff. Responsibilities include maintaining position control, processing new hires, fingerprints, and onboarding paperwork, while ensuring compliance with district policies.

The role involves data entry, records management, and collaboration with payroll and HR teams to resolve issues and staff inquiries. This is a full-time, on-site position within the district.

Qualifications

• Graduation from high school or GED equivalent.
• Successful completion of one year of college coursework in business administration, human resources management, information technology or a closely related field.

Responsibilities

• Operate position control and generate reports.
• Maintain and monitor the substitute system and communicate with staff and agencies.
• Process employee paperwork including fingerprinting, credential verifications and start dates.
• Maintain personnel records and ensure accurate input/output data in systems.
• Assist with benefits information and district rules and regulations.

Skills

Data entry

Documentation

Communication

Team collaboration

Office software

Education

High school diploma or GED

One year college coursework in business administration, HR, IT or related field

Tools

Payroll software

HRIS/Personnel software

Job description

Under supervision of the Assistant Superintendent of Human Resources or other assigned administrator, performs technical duties and provides a variety of general and technical support assistance to prospective and current certificated and classified personnel; process new personnel.

Description

Under supervision of the Assistant Superintendent of Human Resources or other assigned administrator, performs technical duties and provides a variety of general and technical support assistance to prospective and current certificated and classified personnel; process new personnel.

Examples of Duties

Operates computer software to maintain position control and create a variety of reports.

Maintains, operates and monitors the automated substitute system, communicates with teachers, substitutes, District personnel, and outside agencies concerning absences, coverage, system malfunctions, and assigned activities.

Notify substitute employees of expiration dates of credentials and/or permits.

Contacts candidates selected for employment; prepares and explains employee paperwork, fingerprint information and physical exam paperwork; follows-up for complete clearance on fingerprints, physical and other pertinent employment information; establishes start dates; prepares and explains authorization to employ forms and other information; provides information regarding vacation days, sick days, benefits and other District rules and regulations; assure accuracy of input and output data..

Maintains records databases.

Verifies accuracy of personnel requisitions received and makes changes as needed.

Determines proper salary placement using contracts and Personnel Commission rules; works with Payroll Department to resolve problems.

Maintains personnel files; posts and retrieves documents.

Fingerprints new employees and volunteers as needed; forward fingerprints and related information to the Department of Justice and Federal Bureau of Investigations

Maintain fingerprint collection fund and process deposits. Prepare and process requests for interfund transfers to cover expenditures.

Operates a variety of standard office equipment, such as a computer and applicable personnel and payroll software, telephone, fax machine, and copier.

Assists staff, applicants and the public by providing information related to the personnel function; researches, interprets and applies rules and regulations related to personnel policies and guidelines.

Performs various clerical and general office support activities including answering phones, taking messages, transferring calls, verifying employment, greeting visitors and other activities as assigned.

Performs other duties, related to the job, as assigned.

Knowledge And Abilities

KNOWLEDGE OF:

Modern office equipment, techniques, and software

Operations, policies and objectives generally found in human resources functions within an organization

Operation of a computer and assigned software

Effective and efficient record-keeping techniques

Correct English usage, grammar, spelling, punctuation and vocabulary

Telephone techniques and etiquette

Basic research methods

Basic math

Ability To

Input, modify, and collect data

Process various documents to include Personnel Action Forms

Learn Personnel Commission Rules and Board of Education policies and procedures

Learn practices and procedures related to both certificated and classified personnel

Learn the various properties of the assigned personnel and payroll software

Apply pertinent sections of the Education Code and other rules and regulations; explain, and enforce rules, regulations, policies and procedures

Provide assistance to prospective and current certificated and classified personnel

Perform a variety of technical duties related to the processing and employment of both certificated and classified personnel

Prepare and maintain a variety of related personnel requisitions, records and reports

Distribute, screen and process various personnel-related documents

Answer telephones and greet visitors and the public courteously

Perform clerical duties such as filing, typing, duplicating and maintaining routine records

Operate a computer and other office equipment as assigned

Communicate effectively both orally and in writing

Establish and maintain cooperative and effective working relationships with others

Be flexible to perform work within changing priorities and possess sufficient interpersonal skill to work harmoniously with staff, administrators, parents and others.

Apply good judgment and discretion when handling confidential matters

Perform mathematical calculations quickly and accurately.

Environment

Working Conditions:

Office environment.

Constant interruptions.

Physical Demands

Dexterity of hands and fingers to operate a computer keyboard.

Hearing and speaking to exchange information.

Seeing to read a variety of materials.

Sitting for extended periods of time.

Bending at the waist, kneeling or crouching to file materials.

Minimum Qualifications

Graduation from high school or GED equivalent AND minimum of two years experience in a human resources office performing general clerical duties. Successful completion of one (1) year of college level coursework in business administration, human resources management, information technology or a closely related field.

Examination Information

Qualifying Exam: (REQUIRED FOR ALL QUALIFIED APPLICANTS SELECTED TO MOVE FORWARD)

Written Exam: January 4, 2024

Oral Exam: January 8, 2024

Please make arrangements to be available on the date(s) above. There will be no make up exams offered.

Positions in this job classification typically work 40 hours/week 12 months per year.

Other Important Information

The duration of the eligibility list is 6 months unless extended by the Executive Director of Classified Human Resources and the Personnel Commission.

Applicants selected for permanent or substitute assignments are required to pay for fingerprinting services and obtain Tuberculosis results prior to beginning work. If you have any questions regarding the fees or concerning this job posting, please feel free to contact the Human Resources Department at [phone].

Hayward Unified School District does not pay for employee health and welfare benefits.

Full-time employees are required to purchase medical health benefits. Half-time and less than half-time employees may participate on a voluntary basis. Health benefit costs are 100% employee paid through a pre-tax payroll deduction. Employees may opt out of health coverage upon presentation of proof of alternate coverage.

Dental coverage is mandatory for all employees working 20 hours per week, or more, regardless of outside coverage. Less than half-time employees may participate on a voluntary basis. The District contributes the full premium for "employee only". Any additional premium will be employee paid.

For more information please view the "Benefits" tab of this job announcement.

The Hayward Unified School District is committed to educational equity so that every student realizes their innate potential, becoming a lifelong learner and having a positive impact on their community. Our mission is to draw from our community's rich diversity in order to create engaging and equitable educational experiences for students, delivered in a safe and supportive environment. This environment supports inclusion, anti racism through an ethnic studies learner orientation and growth mindset. HUSD believes the responsibility for student success is broadly shared by district staff, families, our community, and our students' own efforts. Each HUSD student deserves respectful learning environments in which diversity is valued and contributes to successful academic outcomes.

Benefits

We seek equity-minded applicants who demonstrate they understand the benefits diversity brings to an educational community. We look for applicants who:

• Reflect our diverse community
• Value and intentionally promote diversity and consciousness of difference
• Empower students furthest from opportunity
• Demonstrate cultural competence and cultural humility
• Believe that all people have the right to an education and work environment free from fear, harassment, or discrimination
• Actively seek to disrupt institutional and/or systemic barriers that adversely impact historically marginalized communities
• Foster students' potential to become global citizens and socially responsible leaders.

Non-Discrimination Policy

Hayward Unified School District (HUSD) is committed to equal opportunity for all individuals in education. District programs, activities, and practices shall be free from discrimination and harassment based on race, color, ancestry, national origin, ethnic group identification, immigration status, age, religion, marital or parental status, pregnancy status, physical or mental disability, sex, sexual orientation, gender, gender identity or expression, or genetic information; the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics. If a complainant is unable to put a complaint in writing due to conditions such as a disability or illiteracy, district staff shall assist him/her in the filing of the complaint. If you believe you have been subjected to discrimination, harassment, intimidation, or bullying you should immediately contact the school site principal and/or their supervisor. See the links below for more information on complaint management, Title IX, and Uniform Complaint Procedures and forms. For Uniform and Title IX Complaints, please contact [phone], ext 72562 or [e-mail]. The address is 24411 Amador Street, Hayward, CA 94544. A copy of HUSD Uniform Complaint Board Policy along with the Uniform Complaint Administrative Regulations and the HUSD non-discrimination policy are available, free of charge, upon request.