Personnel Assistant - East Brunswick Township.

NJLM; East Brunswick Township (NJ); On-site; USD 43,000 - 53,000; Full time

Job summary

NJLM in East Brunswick Township seeks a full-time Personnel Assistant to perform complex clerical and administrative work supervising and coordinating the onboarding process of new employees. Work is performed under general supervision of the Human Resource Manager.

Prepare postings for available positions and distribute, post, and update Township website. Maintain application logs and distribute to managers.

Qualifications

• Extensive clerical and administrative experience.
• Experience coordinating onboarding and new hire processing.
• Strong organizational and customer service skills.
• Knowledge of payroll or salary schedules is a plus.

Responsibilities

• Post postings on EBTV, craigslist and the newspaper if needed.
• Receive applications and distribute to appropriate office managers.
• Maintain an application log and prepare new hire PAFs.
• Conduct background checks with the detective bureau and arrange required physicals.
• Schedule doctor appointments for new police officers and coordinate with Public Works.
• Update personnel files in AS/400 and distribute hire/transfer notices.
• Coordinate onboarding, offboarding and training with PW and IT.
• Maintain superior customer service in all interactions.

Skills

Clerical experience

Onboarding

Record keeping

Tools

AS/400

Job description

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Personnel Assistant - East Brunswick Township.

The township is seeking a full-time Personnel Assistant to perform complex skilled clerical and administrative work supervising and coordinating the onboarding process of new employees. Work is performed under general supervision of the Human Resource Manager. Prepare postings for available positions. Distribute, post, and update Township website accordingly. Post on EBTV, craigslist and the newspaper if need be. Receive all applications for employment and disperse to appropriate office managers. Maintain application log. Keep general no position folder of applications and resumes received - update by calling applicant and distributing to appropriate posting. If needed, send out rejection letters to applicants Follow up with office heads of new prospective hires. Prepare new hire PAF’s, conduct background checks with detective bureau and physicals with Urgent Care. Make sure all paperwork is filled out correctly and in a timely manner. Contact Public Works for full driver’s abstract history for any employee who will be driving a township vehicle. Schedule all doctor appointments (well exam, stress test and chiropractic) for new police officers. Follow up with doctors and Public Safety. Type and/or maintain all Township PAF’s including seasonal hires, checking salary schedule for each. Update all employee information in AS/400 and send appropriate letter (hire, promotion, transfer, etc.). Maintain all personnel and medical files for all Township employees including library. Archive personnel files accordingly. Arrange yearly physicals and lyme testing for Parks, Public Works and Sewer and Water Utility. Update Township telephone directory to distribute yearly. Coordinate with IT department by entering onboarding, offboarding, and transfer tickets. Coordinate with PW and IT to schedule new employee training. Must have superior customer service skills.

$48,082.17