Personal Office Assistant

Abacus Group, LLC; New York (NY); On-site; USD 90,000 - 130,000; Full time

Job summary

Abacus Group, LLC is seeking a Personal Office Assistant for our Manhattan, NY office to support the Senior EA/Chief of Staff, coordinating day-to-day execution across office and family needs.

You will anchor daily operations, manage complex calendars, arrange travel, liaise with vendors and building management, and provide discreet personal support to the family, while maintaining polished, efficient workflows.

Qualifications

• 5–7+ years in an assistant/EA/PA or similar hybrid support role
• Family office experience preferred
• Able to manage competing priorities with urgency and accuracy

Responsibilities

• Support the Senior EA/Chief of Staff in managing day-to-day execution across office and family needs
• Align internal and external stakeholders to keep priorities moving and communication tight
• Resolve time-sensitive issues, last-minute changes, and ad hoc requests with speed and professionalism
• Anchor daily office operations, including phones, mail, deliveries, visitors, and conference room readiness
• Coordinate vendors and building management across IT, cleaning, repairs, supplies, security, and couriers
• Maintain office organization, inventory, filing systems, and shared documents
• Optimize processes to ensure a polished, efficient workplace
• Manage complex calendars, scheduling, and coordination across multiple parties
• Arrange travel logistics, itineraries, and last-minute changes
• Provide discreet personal support to the family, including appointments, reservations, errands, events, and vendor coordination

Skills

Calendar management

Discretion and integrity

Organizational skills

Communication skills

Stakeholder coordination

Tools

Outlook

Google Calendar

Microsoft Office

Zoom

Job description

Our client is a high-touch family office. They seek an Personal Office Assistant to join their Manhattan, NY office.

Responsibilities

• Support the Senior EA/Chief of Staff in managing day-to-day execution across office and family needs
• Align internal and external stakeholders to keep priorities moving and communication tight
• Resolve time-sensitive issues, last-minute changes, and ad hoc requests with speed and professionalism
• Anchor daily office operations, including phones, mail, deliveries, visitors, and conference room readiness
• Coordinate vendors and building management across IT, cleaning, repairs, supplies, security, and couriers
• Maintain office organization, inventory, filing systems, and shared documents
• Optimize processes to ensure a polished, efficient workplace
• Manage complex calendars, scheduling, and coordination across multiple parties
• Arrange travel logistics, itineraries, and last-minute changes
• Provide discreet personal support to the family, including appointments, reservations, errands, events, and vendor coordination

Requirements

• 5-7+ years of experience in an assistant, office manager, EA/PA, or similar hybrid support role
• Family office experience is preferred
• Ability to manage competing priorities with urgency and accuracy
• Exceptional discretion and integrity; comfortable handling sensitive information
• Strong organizational skills
• Excellent communication and interpersonal skills
• Experience with Outlook/Google Calendar, Microsoft Office, and Zoom