Personal Injury Paralegal

Howland Hess Birnbaum; False Pass (AK); On-site; USD 60,000 - 75,000; Full time

Job summary

Howland Hess Birnbaum in Pennsylvania is seeking an organized Personal Injury Paralegal/Legal Assistant to support multiple attorneys through all phases of litigation, from initial client contact to settlement. The role emphasizes case intake, medical records, and diligent file management.

Ideal candidates have at least 3 years of Plaintiff’s PI experience, familiarity with PA procedures, proficiency in Microsoft 365, and strong client service and independent-work skills.

Qualifications

• Minimum of 3 years of experience in Plaintiff’s Personal Injury preferred.
• Familiarity with Pennsylvania procedures (Philadelphia, Montgomery and Bucks counties).
• Proficiency with Microsoft 365 and ability to learn new legal technology quickly.
• Detail-oriented, highly organized, with strong time management and client service skills.

Responsibilities

• Assist attorneys with case intake, interviewing clients and gathering initial documentation.
• Communicate with clients to gather information on injuries and treatment.
• Obtain and organize medical records, billing documentation for damages.
• Manage case files using Clio and maintain accurate, up-to-date records.
• Identify insurance coverage and liens, review and draft pleadings, discovery, motions.
• Prepare cases for settlement, mediation, arbitration, and trial, including exhibits.
• Coordinate with clients, insurers, medical providers and opposing counsel.
• Maintain meticulous records of all case activities and deadlines.
• Support attorneys with administrative tasks such as filing, proofreading, and calendar management.

Skills

Organizational skills

Time management

Client service

Communication

Tools

Clio

Microsoft 365

Job description

Job Description

Huntingdon Valley law firm seeks organized, detail-oriented, individual for Personal Injury Paralegal/Legal Assistant position to assist multiple attorneys. This role offers an exciting opportunity to support attorneys through all phases of litigation, ensuring smooth case progression from initial client contact through settlement negotiations. The ideal candidate will possess strong organizational skills and a passion for delivering exceptional customer service. The workload will consist of 3/4 Plaintiff’s PI and a mix of other litigation and miscellaneous matters.

Responsibilities:

• Assist attorneys with case intake, including interviewing clients and gathering initial documentation related to their personal injury claims.
• Communicate regularly with clients to gather information on injuries and treatment.
• Obtain and organize medical records, billing documentation, and related materials to support damages claims.
• Manage and organize case files using case management systems such as Clio, ensuring all records are accurate and up to date.
• Identify and evaluate applicable insurance coverage and liens.
• Review and draft legal documents, including pleadings, discovery, motions, and correspondence.
• Prepare cases for settlement, mediation, arbitration, and trial, including exhibit binders.
• Coordinate with clients, insurance adjusters, medical providers, and opposing counsel via phone and email to facilitate case progress.
• Maintain meticulous records of all case activities, correspondence, deadlines and relevant documentation in accordance with firm protocols.
• Support attorneys with administrative tasks such as filing, proofreading legal documents, and managing calendar for court deadlines.

Qualifications

• Minimum of 3 years of experience in Plaintiff’s Personal Injury preferred, with hands-on knowledge of both pre-litigation and litigation case management.
• Familiarity with legal procedures in Pennsylvania, specifically Philadelphia, Montgomery and Bucks counties, is required. Familiarity with surrounding counties is a plus, but not a requirement.
• Familiarity with legal procedures in New Jersey is a plus, but not a requirement.
• Proficiency with Microsoft 365 with ability to quickly learn new legal technology.
• Detail-oriented and highly organized, with strong time management and follow-through skills.
• Demonstrated commitment to client service.
• Ability to work independently while collaborating effectively with others.

Compensation & Benefits

HHB is committed to the health and well-being of its employees. The firm offers a full range of benefits, including medical and dental coverage. The firm also provides generous paid time off, disability benefits and 401(k) plan with firm contributions.

Compensation will be determined based on multiple factors, including candidate’s experience and qualifications. Employees may also be eligible for annual performance-based increases and bonuses.