Personal Injury Litigation Case Manager

Malman Law; Chicago (IL); Hybrid; USD 50,000 - 67,000; Full time

Benefits offered by this job

Medical, Dental, and Vision coverage

Employer-sponsored 401(k) 3% firm

Paid Time Off & holidays

Professional development opportunities

Employee Assistance Program (EAP)

Hybrid work flexibility

Job summary

Malman Law in Chicago, IL seeks a Personal Injury Pre-Litigation Case Manager to guide clients through intake to settlement preparation. You will manage a high-volume caseload, maintain timely case progression, and ensure accurate documentation while delivering outstanding client service.

The role emphasizes detail-orientation and proactive communication with medical providers, insurers, and the legal team.

Qualifications

• 2-5 years of experience in personal injury case management.
• Strong knowledge of medical terminology and insurance processes.
• Experience working in SmartAdvocate or similar case management system preferred.

Responsibilities

• Manage a high-volume caseload of personal injury matters from intake through pre-litigation resolution.
• Serve as primary point of contact for clients, providing regular case updates and responding to inquiries.
• Order, review, and summarize medical records and bills.
• Communicate with medical providers regarding treatment status and outstanding balances.
• Coordinate property damage claims and insurance communications.
• Prepare demand packages and supporting documentation for attorney review.
• Track treatment progress and ensure all necessary documentation is collected.
• Maintain accurate case notes in SmartAdvocate and ensure file compliance.
• Assist attorneys with case strategy support and settlement preparation.
• Monitor deadlines and ensure timely follow-up on outstanding items.
• Collaborate cross-functionally with attorneys, paralegals, and support staff

Skills

Communication

Time management

Medical terminology

Insurance processes

SmartAdvocate experience

Bilingual (Spanish/English)

Tools

SmartAdvocate

Job description

Personal Injury Pre Litigation Case Manager

The Case Manager plays a critical role in guiding clients through the pre-litigation process. This position is responsible for managing an assigned caseload from intake through settlement preparation, ensuring consistent client communication, accurate documentation, and timely case progression.

The ideal candidate is detail-oriented, proactive, and comfortable managing multiple deadlines while delivering exceptional client service.

Key Responsibilities

• Manage a high-volume caseload of personal injury matters from intake through pre-litigation resolution
• Serve as primary point of contact for clients, providing regular case updates and responding to inquiries
• Order, review, and summarize medical records and bills
• Communicate with medical providers regarding treatment status and outstanding balances
• Coordinate property damage claims and insurance communications
• Prepare demand packages and supporting documentation for attorney review
• Track treatment progress and ensure all necessary documentation is collected
• Maintain accurate case notes in SmartAdvocate and ensure file compliance
• Assist attorneys with case strategy support and settlement preparation
• Monitor deadlines and ensure timely follow-up on outstanding items
• Collaborate cross-functionally with attorneys, paralegals, and support staff

Preferred Qualifications

• 2-5 years of experience in personal injury case management preferred
• Strong knowledge of medical terminology and insurance processes
• Experience working in SmartAdvocate or similar case management system preferred
• Excellent written and verbal communication skills
• Strong organizational and time-management skills
• Ability to manage competing priorities in a fast-paced environment
• Bilingual (Spanish/English) a plus

Compensation & Benefits

Base salary range:$50,000 - $67,000 annually, commensurate with experience. Final offers are subject to candidate qualifications, experience, and internal equity considerations.

Benefits include:

• Medical, Dental, and Vision coverage (BCBS options available)
• Employer-sponsored 401(k) contribution (3% firm contribution)
• Paid Time Off and paid holidays
• Professional development opportunities
• Employee Assistance Program (EAP)
• Hybrid work flexibility based on team needs and performance

Why Join Malman Law?

We value accountability, collaboration, and continuous improvement. Our team is empowered to take ownership of their work while being supported by leadership that prioritizes growth and operational excellence.

At Malman Law, your work directly impacts the lives of our clients and we take that responsibility seriously.

Equal Employment Opportunity Statement

Malman Law is an Equal Opportunity Employer. We are committed to fostering an inclusive workplace free from discrimination and harassment. Employment decisions are based on qualifications, merit, and business needs.

Use of Artificial Intelligence in the Hiring Process

Malman Law uses ADP Workforce Now as our ATS. AI-enabled tools may assist with application organization and candidate matching, but all hiring decisions involve human review. Candidates are evaluated fairly and without automated decision-making.

Applicant Notice

All applicants may be subject to background and reference checks consistent with applicable laws. Recruiter outreach must be coordinated through the Human Resources department.