Personal/Executive Assistant to Chief Creative Officer

ANFISA; New York (NY); Hybrid; USD 70,000 - 85,000; Full time

Job summary

ANFISA is seeking an Executive & Creative Assistant to support the Co-Founder & CCO. The role blends creative content work with high-level operations, travel logistics, and cross-country coordination between NYC and Idaho.

You will manage shoots, wardrobe, affiliate tagging, and brand collaborations while maintaining confidential, efficient systems in a fast-paced environment.

Qualifications

• Based in NYC with ability to navigate city transit efficiently.
• 2+ years of experience in personal or executive assistance.
• Balanced creative sensibility and rigorous organisational discipline.
• Clear, proactive and concise communication across Slack, email and text.

Responsibilities

• Act as the operational and creative right hand to the Co-Founder & CCO.
• Capture and edit founder-led content and manage complex travel and household logistics.
• Coordinate between NYC office and Idaho office and run seamless systems.
• Support VIP gifting, product launches, and high-profile brand initiatives.
• Oversee calendar, travel itineraries, and personal errands with discreetness.

Skills

Dual-threat skillset

Strong visual eye

Organizational habits

Job description

Executive & Creative Assistant to the Co-Founder & CCO

Compensation: $70,000 – $85,000 / year

About the Role

ANFISA is looking for an Executive & Creative Assistant to serve as the operational and creative right hand to our Co-Founder & CCO.

This is a hybrid, high-trust role designed for someone who naturally bridges two worlds: sharp visual taste and disciplined operational execution. On any given day, your time will be split between capturing and editing founder-led content, managing complex travel and household logistics, and acting as the connective tissue between our nyc office and our idaho office.

We are looking for a self-starter who thrives in fast-paced environments, anticipates needs before they arise, and takes genuine pride in running tight, seamless systems.

How You Work

• High Ownership: You don't wait to be told what the next step is. When a problem comes up, you evaluate the options, propose or execute the best solution, and close the loop.
• Calm Under Pressure: Schedules shift, shoots run late, and travel gets disrupted. You remain steady, adaptable, and solution-oriented when plans change in real time.
• Detail-Obsessed: You care deeply about the small things whether that’s double-checking a flight buffer, steaming a garment properly before a shoot, or ensuring every affiliate link on Shopmy is tagged accurately.
• Discreet & Trustworthy: You will have access to private spaces, personal schedules, and unreleased brand projects. Complete confidentiality is foundational.

Key Responsibilities

1. Founder Content & Social Production (30%)

Act as the day-to-day content producer across Instagram, TikTok, and Substack, with hands-on capture.

• Capture & Editing: Shoot candid bts and diml videos on iPhone, turning around clean, native edits quickly (CapCut, Tezza, in-app tools).
• Styling & Shoot Prep: Pull wardrobe, prep and steam racks for shoot days, and assist with set staging of campaign shoots
• Affiliate & Commerce: Manage daily ShopMy curation, outfit cataloging, and accurate affiliate link tagging.

2. Brand Operations & Creative Production (30%)

Support brand initiatives and keep communication flowing smoothly between our bi-coastal teams.

• NYC Idaho Liaison: Ensure clear, timely communication and follow-through between our Idaho operational team and nyc creative projects.
• Production Support: Source props, coordinate with studios, and assist with load-in, setup, and teardown for campaign shoots.
• Events & Activations: Support run-of-show logistics, vendor coordination, and on-site setup/breakdown for brand dinners, press previews, and pop-ups.
• Special Projects: Partner directly with the CCO on VIP gifting, product launches, and creative initiatives and strategies.

3. Travel & Schedule Architecture (20%)

Manage complex logistics across NYC, Idaho, and domestic/international travel.

• Itinerary Management: Build detailed, realistic schedules that account for transit times, traffic buffers, and airport logistics.
• Travel Prep: Handle packing lists, beauty/wardrobe prep prior to departure, and unpacking/closet organization upon return.
• Real-Time Adjustments: Manage flight changes, cancellations, and last-minute schedule pivots smoothly.

4. Household & Personal Operations (20%)

Maintain order across personal spaces so the Co-Founder can stay focused on leading the brand.

• Pet Care: Daily care for the Co-Founder’s dogs—including walks, feeding routines, vet/grooming appointments, and travel care coordination.
• Home Systems: Maintain organized closets, beauty cabinets, and pantry inventory, proactively restocking essentials before they run out.
• City Errands: Handle personal errands efficiently, including tailors, dry cleaning, wellness appointments, and dining reservations.

Qualifications

• Currently based in NYC: You live full-time in New York City and know how to navigate the city and public transit efficiently.
• 2+ years of relevant experience: Background in personal or executive assistance is required
• Dual-threat skillset: strong visual eye for creative, social, styling paired with rigorous organizational habits (spreadsheets, calendars, checklists).
• Clear communicator: Concise, proactive, efficient, and responsive across slack, email, and text