Personal Assistant to the Founder

Oz Lane Agency; City of White Plains (NY); Hybrid; USD 65.000 - 95.000; Vollzeit

Zusammenfassung

Oz Lane Agency in White Plains, NY is seeking a highly organized Personal Assistant to support the Founder with executive, administrative, and personal tasks in a fast-paced environment. This hybrid role requires at least two in-person days per week, with local errands, calendar management, travel planning, and discreet handling of confidential information.

A driver's license and reliable car are required. Ideal candidates are proactive problem-solvers who can own tasks from start to finish and

Qualifikationen

• Experience as Personal/Executive Assistant or similar high-touch role.
• Excellent email drafting and professional communication.
• Able to manage multiple priorities in a fast-paced environment.
• Proactive, resourceful, and able to work with minimal direction.
• Strong time-management and discretion.

Aufgaben

• Manage Founder's inbox and draft email responses.
• Coordinate calendars and scheduling; resolve conflicts.
• Arrange travel and itineraries for business and personal trips.
• Handle day-to-day personal errands and household tasks.
• Research and coordinate personal purchases and services.
• Maintain organized systems for projects and tasks.

Kenntnisse

Organizational skills

Written communication

Proactive

Time management

Discretion

Communication

Tools

Gmail

Google Calendar

Google Workspace

Jobbeschreibung

In-Person Requirement

Minimum 2 days per week in White Plains, NY. Must have access to a car.

About Oz Lane Agency

Oz Lane Agency is a growing boutique influencer marketing and talent management agency specializing in representing digital creators and social media personalities. We pride ourselves on our personalized approach to talent management, strong industry relationships, and commitment to delivering exceptional service to our clients and brand partners.

About the Position

We are seeking a highly organized, proactive, and trustworthy Personal Assistant to the Founder to provide a combination of executive, administrative, and personal support.

This is a dynamic, hands-on role for someone who thrives in a fast-paced environment, is exceptionally detail-oriented, and enjoys managing a wide variety of responsibilities. The ideal candidate is a natural problem-solver who can anticipate needs, take initiative, and confidently manage tasks with minimal oversight.

This position will work closely with the Founder, helping streamline both professional and personal responsibilities to ensure her day-to-day operations run smoothly.

This is a hybrid position requiring a minimum of two days per week in person in White Plains, NY. Candidates must be local and comfortable handling in-person errands and responsibilities as needed. Must have access to a car and clean driving record.

Key Responsibilities

Executive & Administrative Support

• Manage and organize the Founder's inbox, prioritizing incoming communications and drafting and sending email responses on her behalf.
• Maintain a strong understanding of the Founder's communication style to ensure correspondence is handled professionally and efficiently.
• Manage calendars, schedule appointments, coordinate meetings, and proactively resolve scheduling conflicts.
• Track outstanding tasks, deadlines, and follow-ups to ensure nothing falls through the cracks.
• Assist with travel arrangements, reservations, and itinerary planning for business and personal travel.
• Support miscellaneous administrative projects and business-related requests as needed.

Personal Assistance & Errands

• Handle day-to-day personal errands, including returns, exchanges, dry cleaning drop-offs and pickups, shipping, and other household-related needs.
• Coordinate personal appointments, reservations, deliveries, and services.
• Assist with shopping, gift purchasing, and special occasion planning.
• Manage household-related scheduling and communicate with service providers and vendors as needed.
• Research and coordinate personal purchases, services, and other lifestyle needs.
• Provide hands-on assistance with miscellaneous personal tasks to help simplify the Founder's schedule.

Organization & Proactive Support

• Anticipate upcoming needs and proactively identify opportunities to improve efficiency.
• Maintain organized systems for tracking ongoing projects, personal tasks, and outstanding requests.
• Exercise excellent judgment when prioritizing competing responsibilities.
• Handle confidential business and personal information with the utmost discretion.
• Serve as a reliable point of support who can independently execute tasks from start to finish.

Qualifications

• Previous experience as a Personal Assistant, Executive Assistant, or in a similar high-touch support role preferred.
• Exceptional organizational skills and attention to detail.
• Excellent written communication skills, with the ability to confidently draft professional emails on behalf of an executive.
• Highly proactive, resourceful, and capable of anticipating needs without constant direction.
• Strong time-management skills and the ability to juggle multiple priorities.
• Comfortable working in a fast-paced, entrepreneurial environment where priorities may shift.
• Tech-savvy and proficient in Gmail, Google Calendar, Google Workspace, and other productivity tools.
• High level of professionalism, discretion, and trustworthiness.
• Positive, flexible, and solutions-oriented attitude.
• Must be able to reliably commute to White Plains, NY, at least two days per week.
• Ability to travel locally to complete errands and in-person tasks.

The Ideal Candidate

You're someone who genuinely enjoys making other people's lives easier. No task is too big or too small, whether that's managing an important email thread, coordinating a last-minute appointment, or handling a return.

You are one step ahead, take ownership of your responsibilities, and pride yourself on being dependable, organized, and efficient. You understand that supporting a busy founder requires flexibility, discretion, excellent communication, and the ability to get things done without needing to be asked twice.

Work Arrangement

Location: Hybrid - White Plains, NY

In-Person Schedule: Minimum two days per week, with flexibility based on the Founder's needs

• Additional Requirements: Availability to complete local errands and provide hands-on support as needed