Personal Assistant to the Chairman

King Aerospace; Addison (TX); On-site; USD 70,000 - 100,000; Full time

Job summary

King Aerospace is seeking a Personal Assistant to the Chairman to provide executive-level support, manage complex calendars, coordinate travel, and handle confidential information with discretion. The role acts as a trusted extension of the Chairman, aligning strategic priorities with organizational execution and preparing briefing materials for decision-making.

The assistant will interact with senior executives, board members, and family stakeholders while coordinating sensitive personal and

Qualifications

• Bachelor's degree required.
• 7+ years of executive support or related experience.
• Demonstrated discretion and judgment in handling confidential information.

Responsibilities

• Manage an executive-level calendar and prioritize commitments autonomously.
• Coordinate domestic and international travel, including private aviation arrangements.
• Draft high-level correspondence and briefing materials for the Chairman.
• Liaise with internal and external stakeholders while representing the Chairman.
• Oversee personal and family-related logistics and events as needed.
• Manage budgets and oversee vendor relationships for the Chairman's office.

Skills

Independent judgment

Calendar management

Travel coordination

Executive support

Discretion

Communication skills

Problem-solving

Education

Bachelor's degree in Business/Management/related field

Tools

Microsoft Office Suite

Job description

The Personal Assistant to the Chairman provides personal, administrative, and operational support to the Chairman. This role acts as an extension of the Chairman by exercising independent judgment, coordinating decisions on matters of significance, prioritizing initiatives, and ensuring alignment between the Chairman’s priorities and organizational execution. The Personal Assistant manages sensitive information, represents the Chairman in internal and external communications, executes personal matters for the Chairman, and drives follow-through on strategic initiatives. The Personal Assistant exhibits sound judgment, ultimate discretion, exceptional foresight, and has high-energy, integrity, and intelligence.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Exercise independent judgment to assess priorities, redirect tasks, and manage the Chairman’s commitments autonomously, without direct instruction while keeping the Chairman informed.
• Oversee a complex, fluid calendar balancing board meetings, corporate commitments, personal travel, medical appointments, and family obligations.
• Coordinate seamless domestic and international travel arrangements, including private/commercial aviation, VIP accommodations, ground transportation, passports/visas, and detailed daily itineraries.
• Serve as the primary point of contact for internal executives, external board members, family members, staff, and high-profile partners. Prioritize and route incoming correspondence with absolute discretion.
• Make decisions on significant matters, including determining which issues require the Chairman’s attention versus those that can be resolved or delegated independently.
• Oversee personal property matters, coordinate with private estate staff/vendors, manage household administrative tasks, run personal errands, and handle family logistics.
• Oversee personal matters related to El Lobo Ranch, a private 700-acre ranch that also hosts events for VIPs, dignitaries, and business partners.
• Plan and execute private events, dinner receptions, board dinners, and family functions. Oversee special personal purchases, gifts, and charitable commitments.
• Draft high-level correspondence, presentations, and messaging for internal and external audiences; prepare briefing materials, executive summaries, and decision-supporting documents to facilitate decision-making.
• Assist with personal expense reports, review vendor invoices, liaise with family office accountants, and maintain accurate records of personal and business expenditures.
• Manage confidential information with discretion and oversight, ensuring all communication reflects organizational standards and strategic intent.
• Lead and manage select projects or initiatives as assigned by the Chairman, ensuring objectives, timelines, and deliverables are met.
• Independently identify, prioritize, and resolve scheduling conflicts to maximize the Chairman’s impact and effectiveness.
• Evaluate the importance of meeting requests and determine the Chairman’s level of involvement or delegation.
• Coordinate high-level meetings and leadership gatherings with judgment regarding strategic importance and participant alignment.
• Review, evaluate, and facilitate approval of expenditures and contracts aligned with Chairman-level initiatives.
• Manage budgets for Chairman-led programs, events, and strategic initiatives, exercising discretion in spending decisions.
• Negotiate with vendors, partners, and service providers on behalf of the Chairman.
• Support the Chairman in guiding company culture by coordinating initiatives, messaging, and leadership alignment activities.
• Travel to all current and future King Aerospace locations as needed. Occasional travel with the Chairman to attend meetings, conferences, or off-site events required.
• Perform other duties and responsibilities based on experience, qualifications, and business needs.

QUALIFICATIONS

The requirements below are representative of the knowledge, skills, and abilities needed to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

EDUCATION / EXPERIENCE

• Required: Bachelor's degree in Business, Management, or related field from a four-year college or university.
• Required: 7 years of executive support, project management, personal assistant, military aide, executive assistant, estate and household management, or private service experience.
• Proven ability to exercise high-level discretion, confidentiality, and judgment.
• Demonstrated experience making decisions on significant matters without direct supervision.
• Strong business acumen with experience working directly with senior executives
• Demonstrated ability to manage multiple simultaneous priorities in a fast-paced environment.

COMMUNICATION SKILLS

Demonstrates exceptional verbal and written communication skills, acting as an articulate, diplomatic, and poised liaison across all interactions. Possesses the refined interpersonal awareness needed to communicate effectively with board members, C-suite executives, high-profile stakeholders, staff, and family members alike. Skilled at active listening and precise synthesis, with the ability to convey complex instructions clearly, compose polished correspondence, and exercise absolute discretion in handling confidential or sensitive conversations. Maintains a warm, professional demeanor under pressure and seamlessly adapts tone and approach to suit diverse audiences and dynamic environments.

MATHEMATICAL AND ANALYTICAL SKILLS

Possesses strong quantitative and analytical skills, with a keen eye for precision when managing complex scheduling constraints, budget tracking, and personal finance oversight. Adept at auditing invoices, preparing detailed expense reports, and identifying cost-efficiency opportunities without compromising quality standards.

REASONING AND PROBLEM-SOLVING SKILLS

Ability to apply sound judgment to routine matters, interpret policies and procedures, and address issues involving multiple variables while maintaining confidentiality and professionalism. Evaluates logistics and multi-step plans with logic and rigor, anticipating potential bottlenecks, calculating trade-offs, and leveraging data to streamline both operational and personal workflows effectively.

COMPUTER SKILLS

High level of proficiency with standard office software, Microsoft Office Suite (Word, PowerPoint, and Excel) and, email, internet-based systems, and document storage applications. A mobile office friendly person who is comfortable with remote and on-the-go work where sometimes an iPhone and iPad are the only available tools.Proficient in organizational and note-taking software who can rapidly organize and digitize a busy executive’s life using cloud-based thinking for rapid access to any and all needed information from anywhere with or without connectivity.

OTHER QUALIFICATIONS

• Exceptional written and verbal communication skills.
• Valid driver’s license and a clean driving record.
• Experience supporting C-suite leaders in a multi-site operational environment.
• Experience designing or coordinating strategic projects, executive reporting, or cross-functional initiatives.
• Excellent written and interpersonal skills.
• Excellent organizational skills, attention to detail, and ability to multi-task.
• Ability to manage priorities to meet deadlines in a fast-paced environment.
• Ability to work in a very direct and assertive working environment.
• Must be able to obtain security clearance as necessary.

COMPLIANCE, WORK ENVIRONMENT AND PHYSICAL DEMANDS

The following information describes the general work environment and physical demands associated with this position. The statements below are representative of those an employee may encounter while performing the essential functions of the role. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

WORK ENVIRONMENT

This position is primarily performed in an office setting in Addison, TX, Monday through Friday from 8:00am to 5:00pm. This position may require occasional travel with the Chairman to company sites, customer meetings, and other events. Work requirements may include working at night and/or weekends to accommodate business and personal needs.

The work environment typically has a moderate noise level. This role requires regular interaction with employees, management, and external partners in person, by telephone, and through electronic communication.

PHYSICAL DEMANDS

• While performing the duties of this role, the employee may be required to sit, stand, walk, and communicate verbally or audibly.
• The employee may be required to use hands and fingers, handle, or feel objects; reach with hands and arms; and operate standard office equipment such as computers, phones, and printers.
• Vision requirements may include close vision, distance vision, and the ability to adjust focus.
• Occasional lifting or moving of office materials weighing up to 25 pounds may be required.

EMPLOYMENT REQUIREMENTS

Employment is contingent upon successful completion of required pre-employment screenings, which may include background check and drug screening, in accordance with applicable laws and company policies. This position requires the ability to travel on short notice, as business needs dictate.

EQUAL EMPLOYMENT OPPORTUNITY

Equal Opportunity Employer/Protected Veteran/Disability