Personal Assistant - Brooklyn, NY

The Wellington Agency; New York (NY); Hybrid; USD 140,000 - 165,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Sick/personal days

401k with no match

Job summary

The Wellington Agency in Brooklyn, NY is seeking an experienced Private Personal Assistant to bring structure and efficiency to a busy CEO's personal life and household. This hands-on role requires ownership, anticipating needs, and confident management of day-to-day details.

Most work can be done remotely, with 2–3 hours daily in the Brooklyn apartment as needed. Occasional weekend support; compensation is $150,000/year with health insurance, PTO, sick/personal days, and a 401k (no match).

Qualifications

• Minimum of 5 years experience as a Personal Assistant or similar role.
• Exceptionally organized, proactive, resourceful and solutions-oriented.
• Confident and assertive with the ability to own tasks with minimal direction.
• Strong privacy awareness and professional boundaries.

Responsibilities

• Establish and manage an organized household operating system.
• Coordinate and oversee cleaning, laundry, kitchen and closet organization.
• Manage household vendors, repairs, and home tech needs.
• Coordinate meals, groceries, and family logistics.
• Support two children and coordinate with the live-in nanny.
• Provide backup childcare as needed, including school run & playdates.
• Coordinate personal travel, packing, memberships, and bill payments.
• Anticipate needs and proactively handle tasks before issues arise.
• Potentially coordinate a family move in 2027 with logistics.

Skills

Highly organized

Proactive mindset

Discretion

Time management

Job description

Location: Brooklyn, NY — approximately 20 minutes from Park Slope
Compensation: $150,000/year
Schedule: Full-time, flexible schedule. Most work can be done remotely, with approximately 2–3 hours per day in the clients’ Brooklyn apartment as needed. Schedule will vary based on the family’s needs and travel, with occasional weekend support. A 24/7 mindset is not expected or required.
Travel: Occasional personal travel support
Benefits: Health insurance, PTO, sick/personal days, 401k with no match

A busy CEO and entrepreneur is seeking an experienced, highly organized, and proactive Private Personal Assistant to bring structure and efficiency to his personal life and household. This is a hands‑on role for someone who can take ownership, anticipate needs, and confidently manage the details of a busy family’s day‑to‑day life. The principal has an existing Executive Assistant who manages his professional schedule and business responsibilities. This role will focus primarily on personal, family, household, and lifestyle management.

Responsibilities

Establish and manage an organized household operating system

Coordinate and oversee a cleaning service to manage laundry, deep cleaning, kitchen and closet organization, pantry organization, labeling, and general household upkeep

Manage household vendors, repairs, household technology, decorations, flowers, and general home needs

Coordinate/plan meals and manage grocery shopping

Support a family with two young children and coordinate with the live‑in nanny

Provide backup childcare support when needed, including school drop‑off/pick‑up and playdates

Manage children’s gifts, activities, and social calendars

Coordinate personal travel, packing, personal shopping, memberships, subscriptions, insurance renewals, and bill payments

Anticipate needs and proactively handle tasks before they become issues

Potentially coordinate a family move in 2027, including logistics and vendors

Ideal Candidate

Minimum of 5 years experience as a Personal Assistant, Household Manager, or similar role

Exceptionally organized, proactive, resourceful, and solutions-oriented

Confident and assertive enough to take ownership and follow through without constant direction

Comfortable managing multiple areas of a household and family’s personal life simultaneously

Strong understanding of privacy, discretion, and professional boundaries

Warm, personable, and comfortable working closely with a family and household staff

Fluencyin Mandarin Chinese is a bonus but not required

Local to Brooklyn/Park Slope area and comfortable with a primarily in‑person role

Flexible and willing to provide occasional weekend support

The ideal candidate is someone who can step in, assess what needs to be done, create systems, and simply get it done—giving the principal more time and allowing his personal and household life to run smoothly.