Personal Assistant

The Alfred Foundation; Town of Alfred (NY); On-site; USD 48,000 - 66,000; Full time

Benefits offered by this job

Salary packaging & novated leasing

Onsite car & bike parking

Fitness Passport membership

ProSport memberships

KU Children’s Services childcare

Job summary

The Bayside Health EVO Program is seeking a proactive Personal Assistant to provide administrative and operational support to the Program Director and Director of Operations. You will be the first point of contact, manage diaries, coordinate meetings, and handle enquiries for a busy, dynamic service.

You will need excellent IT skills with Microsoft Office 365, strong organisational abilities, discretion, and the ability to liaise with staff at all levels.

Qualifications

• Excellent interpersonal skills with staff at all levels and strong written and verbal communication.
• Strong organisational and time management skills with the ability to prioritise multiple tasks.
• Proven ability to perform high-level administrative support in a busy environment.
• Demonstrated integrity and ability to maintain confidentiality.
• Experience in a similar healthcare administrative role is advantageous.

Responsibilities

• Provide administrative and operational support to the EVO Program Director and Director of Operations.
• Manage diaries, coordinate meetings, and act as initial contact for enquiries.
• Support a busy, dynamic service with effective communication and coordination.

Skills

Excellent interpersonal skills

Organisational & time management

Administrative support experience

Integrity & confidentiality

Tools

Microsoft Office 365

Job description

Bayside Health

Bayside Health is a public health service delivering high-quality care across every stage of life for close to 1.2 million people living in metropolitan Melbourne, the Mornington Peninsula, Koo Wee Rup, Bass Coast and Southern Gippsland. We have more than 15 main sites, including hospitals, centres and clinics that provide comprehensive care from welcoming newborns to supporting older people and a full range of services in between. More than 22,000 dedicated staff are focused on providing exceptional, equitable, and locally connected care through shared expertise, compassion, and a commitment to continuous growth. Education and training are central to staff development as we encourage all employees to strive and thrive. Bayside Health was formed following the merger of Alfred Health, Bass Coast Health, Gippsland Southern Health Service, Kooweerup Regional Health Service and Peninsula Health on 1 January 2026.

• Permanent Ongoing
• Full time (80 hours per fortnight + monthly ADO)
• Classification HS3
• Location The Alfred
• Great staff benefits! 5 weeks annual leave and salary packaging

The Department

The Alfred Health Emergency, Virtual care and Outpatients (EVO) Program is responsible for the delivery of emergency and paediatric clinical services across Alfred Health, as well as several other clinical support services. This program also plays an integral role in the access and flow demand as well as capacity management across both Alfred & Sandringham. The EVO Program is responsible for several additional services that support the delivery of clinical care. These include GP Liaison Service, Health Information Service, Virtual Services (such as Telehealth support team and the Timely Management of Chest Pain Pilot), Specialist Clinics Support Unit and the Operations Support Unit.

The Role

The Personal Assistant is responsible for providing administrative and operational support to the Program Director and Director of Operations, Emergency Virtual Care & Outpatients. The position is the initial contact for enquiries, diary management and meeting coordination for this busy, dynamic and interesting service.

Experience and Qualifications Required

• Excellent PC skills, proficient in the use of all Microsoft Office 365
• Outstanding interpersonal skills, experience in liaising and meeting with staff from all levels, strong communication skills; both written and verbal.
• Strong organisational & time management skills with the ability to perform and prioritise multiple tasks seamlessly with a high level of efficiency and excellent attention to detail.
• Proven ability in a similar environment, where highly developed and mature organisational and prioritisation skills are required, as well as proficiency in a wide range of administrative support skills.
• Demonstrated integrity and a proven ability to maintain confidentiality.

Staff Benefits

• Salary packaging & novated leasing through Maxxia
• Onsite car & bike parking opportunities, deducted pre-tax!! *subject to availability
• Access for you and your family to an extensive network of health and fitness facilities through Fitness Passport membership
• Enjoy excellent onsite fitness facilities at The Alfred via ProSport (pre-tax memberships)
• Childcare services at The Alfred managed by KU Children’s Services

For enquiries regarding this position, please contact Colleen White, Director of Operations on 0438 188 549 or at [e-mail]

Applications close 11pm AEST, Thursday, 29 October 2026

We embrace diversity and strive to have a workforce that reflects the communities we serve. We actively encourage applications from Aboriginal and Torres Strait Islander people, people with disability, and people of all genders, sexualities, and cultural backgrounds.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application materials, please don’t hesitate to get in touch with the contact person listed on this ad.

In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption.