Personal Assistant

Seychellesyp; Oregon (IL); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading government organization seeks an Administrative Coordinator for the Attorney General's office. This role involves managing schedules, organizing events, and ensuring the Attorney General is well-prepared for all engagements. Candidates should possess a relevant degree and experience in administration or public relations.

Qualifications

• Five years of post-qualification experience is required.
• Proficient in coordinating schedules and managing correspondence.
• Understanding of organizational objectives and government functions.

Responsibilities

• Coordinate the Attorney General's schedule and meetings.
• Prepare meeting documents and reports.
• Manage correspondence and communication with the public.

Skills

Coordination

Communication

Research

Education

Degree in Business Administration or related fields

Diploma in Business Administration or related fields

Job description

Duties & Responsibilities

• Coordinate the Attorney General’s schedule to ensure punctual attendance at all meetings and events
• Maintain and update the official’s calendar, in both manual and electronic formats
• Oversee the budget of the Attorney General’s Secretariat, as applicable;
• Receive, review, and respond to correspondence as directed
• Liaise with SAA for VIP arrangements when the Attorney General is going on an overseas mission.
• Organize correspondence and prioritize information based on importance;
• Take dictation and draft official correspondence on behalf of the Attorney General.
• Respond to phone calls and address inquiries
• Conduct and compile research in preparation for an upcoming event;
• Ensure the Attorney General is consistently well-prepared for meetings, with all necessary and relevant information;
• Prepare meeting documents and materials
• Attend to members of the public and business professionals on behalf of the Attorney General;
• Prepare reports, take appropriate action when necessary, and keep the Attorney General well informed;
• Prepare and plan official events;
• Serves as a confidant to the Attorney General;
• Prepare the relevant forms and documentation pertaining to the overseas mission.

Keep abreast of organizational issues and maintain a good understanding of the organization’s aims and objectives, as well as a thorough knowledge of the various government functions. Perform any other duties arising from shifts in responsibilities or situations related to the Attorney General’s portfolio.

Benefits

Salary Point: B5 (plus allowances)

Job Requirement

Minimum Qualification & Requirements

• Degree in Business Administration or Public Relations or Management or Social Science related Degree plus five years post qualifying experiences; OR;
• Diploma in Business Administration or Public Relations of Management or Social Science
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