Personal Assistant

University of Chicago; Illinois; On-site; USD 75,000 - 100,000; Part time

Job summary

The University of Chicago is seeking a highly organized Personal Assistant (PA) to provide personalized administrative support. The ideal candidate will manage schedules, organize meetings, and maintain confidentiality while handling various tasks efficiently. This part-time role requires flexibility and strong communication skills, ideal for those looking to support high-level executives in a dynamic environment.

Benefits

Discretionary bonuses

Flexible working hours

Travel opportunities

Positive, respectful work environment

Qualifications

• Proven experience as a personal assistant or in a similar role.
• High level of discretion and confidentiality.
• Ability to multitask and prioritize effectively.

Responsibilities

• Act as the primary point of contact between the manager/executive and stakeholders.
• Manage daily schedules, calendars, and appointments.
• Organize meetings, events, and travel arrangements.

Skills

Organizational skills

Time-management skills

Communication skills

Discretion

Flexibility

Attention to detail

Education

High school diploma or equivalent

Degree in business administration or related field

Tools

Microsoft Office

Google Workspace

Job description

We are seeking a highly organized and discreet Personal Assistant (PA) to provide personalized administrative and organizational support. This role requires a proactive individual who can handle a variety of tasks efficiently and maintain confidentiality in all matters. The ideal candidate is resourceful, flexible, and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

• Act as the primary point of contact between the manager/executive and internal/external stakeholders.
• Manage daily schedules, calendars, and appointments.
• Organize meetings, events, and travel arrangements (flights, accommodations, transportation).
• Handle correspondence (emails, calls, letters) and draft documents as needed.
• Run errands and manage personal tasks such as shopping, reservations, and household coordination.
• Maintain confidential files and contact databases.
• Monitor and manage budgets, invoices, and expense reports.
• Coordinate with other staff and service providers (housekeepers, drivers, contractors, etc.).
• Assist with special projects, both personal and professional.
• Anticipate needs and proactively offer solutions.

Qualifications:

• High school diploma or equivalent; a degree in business administration or related field is a plus.
• Proven experience as a personal assistant or in a similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency with office software (Microsoft Office, Google Workspace) and scheduling tools.
• High level of discretion and confidentiality.
• Ability to multitask and prioritize effectively.
• Flexible, dependable, and detail-oriented.

Preferred Skills:

• Knowledge of booking and travel platforms.
• Tech-savvy with ability to manage virtual meetings and digital tools.
• Experience working with high-level executives or individuals.
• Discretionary bonuses
• Flexible working hours (based on role specifics)
• Travel opportunities (if applicable)
• Positive, respectful work environment

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative, Analyst, and General Business

• Industries

  Higher Education, Education Administration Programs, and Professional Training and Coaching

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