Permitting & Preconstruction Coordinator – Remote

Citadel Development Services LLC; Austin (TX); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

401(k)

Competitive salary

Dental insurance

Flexible schedule

Health insurance

Opportunity for advancement

Paid time off

Training & development

Vision insurance

Wellness resources

Job summary

Citadel Development Services LLC seeks a seasoned Permitting & Preconstruction Coordinator to drive permit submissions, tracking, and client updates across Texas. You will manage submittals, coordinate with jurisdictions, and keep a live schedule with changes and recovery plans.

A strong background in retail/QSR and proficiency with scheduling tools are essential. Flexible work-from-home options are available, and you will support multiple projects with a focus on speed, accuracy, and clear

Qualifications

• 3+ years in permit expediting, entitlements, or preconstruction coordination.
• Ground-up retail or QSR experience is a strong plus.
• Knowledge of Texas municipal processes (plats, site plans, civil, building review).
• Excellent written communication and highly organized.
• Willingness to travel to jurisdictions and sites.
• Proficiency with Smartsheet, Microsoft 365, Bluebeam/Adobe.
• Valid Texas driver's license and ability to travel.

Responsibilities

• Prepare, submit, and track permit, plat, site plan, civil, zoning, and building applications across Texas.
• Confirm submissions received within two business days and follow up every five days.
• Maintain a live permitting schedule and date-change log.
• Record date changes with reason, impact, and recovery plan.
• Notify precon lead and client within 24 hours of delays.
• Provide weekly client updates with bad news first and reconciled dates.
• Quality-control outgoing documents for spelling, attachments, dates.
• Track client, landlord, surveyor, engineer, and utility deliverables.
• Coordinate surveys (ALTA, topographic, boundary) and review for accuracy.
• Know jurisdiction calendars and build into our schedules.
• Acknowledge client emails same business day and respond within 24 hours.
• Keep schedules and PM software current at all times.

Skills

Permit expediting

Preconstruction coordination

Client communication

Organization & multitasking

Travel readiness

Tools

Smartsheet

Microsoft 365

Bluebeam

Permit portals (MyGov)

Procore or Sage

Job description

Citadel Development Services LLC seeks a seasoned Permitting & Preconstruction Coordinator to drive permit submissions, tracking, and client updates across Texas. You will manage submittals, coordinate with jurisdictions, and keep a live schedule with changes and recovery plans.

A strong background in retail/QSR and proficiency with scheduling tools are essential. Flexible work-from-home options are available, and you will support multiple projects with a focus on speed, accuracy, and clear