Permitting & Precon Coordinator — Remote & Flexible

Citadel Development Services LLC; Texas; Remote; USD 70,000 - 95,000; Full time

Benefits offered by this job

401(k)

Competitive salary

Dental insurance

Flexible schedule

Health insurance

Opportunity for advancement

Paid time off

Training & development

Vision insurance

Wellness resources

Job summary

Citadel is seeking a permit expeditor to drive permitting and preconstruction coordination for commercial projects in Texas. You will track submittals, chase jurisdictions, and keep clients informed on schedule status with clarity and urgency.

Responsibilities include managing submittals across multiple municipalities, maintaining live schedules, delivering weekly updates, and ensuring timely client communications. Travel to jurisdictions/sites may be required.

Qualifications

• 3+ years in permit expediting, entitlements, or preconstruction coordination.
• Experience with Texas municipal processes including plats, site plans, civil and building review.
• Strong follow-up habit and written communication.
• Highly organized and able to manage 20+ active projects.
• Willing to travel with a valid Texas driver's license.
• Ground-up retail or QSR experience is a strong plus.

Responsibilities

• Prepare, submit, and track permit, plat, site plan, civil, zoning, and building applications across multiple Texas municipalities and utility districts.
• Confirm in writing that every submittal was received within two business days, and follow up with each jurisdiction at least every five business days until approval.
• Maintain a live permitting schedule and date-change log for every project with reason, impact, and recovery plan.
• Notify the precon lead and the client within 24 hours of any delay, comment, or schedule change.
• Prepare and send accurate weekly written client updates that put bad news first, with dates reconciled to the master schedule.
• Run quality control on every outgoing document; verify attachments, dates, and figures; obtain second eyes on client-facing reports.
• Track and deliver all client, landlord, surveyor, engineer, and utility deliverables; maintain open-items with owners and due dates.
• Coordinate surveys (ALTA, topographic, boundary) and review them for accuracy before client delivery.
• Know jurisdiction submittal calendars, plat deadlines, P&Z/Council cycles, and recording requirements; integrate into schedules.
• Acknowledge every client email the same business day and provide a full answer within 24 hours.
• Keep project schedules, permit trackers, and PM software current.

Skills

Permit expediting

Written communication

Organization

Follow-up discipline

Driver's license

Tools

Smartsheet

Microsoft 365

Bluebeam

Adobe

Procore

Sage

Job description

Citadel is seeking a permit expeditor to drive permitting and preconstruction coordination for commercial projects in Texas. You will track submittals, chase jurisdictions, and keep clients informed on schedule status with clarity and urgency.

Responsibilities include managing submittals across multiple municipalities, maintaining live schedules, delivering weekly updates, and ensuring timely client communications. Travel to jurisdictions/sites may be required.