PERMITTING DATA AND LICENSING OFFICER (Junior Admin Officer) - Range 12/ AMEA

Holland America-Princess (Holland America Dawson City Inn); Anchorage (AK); On-site; USD 55,000 - 75,000; Full time

Job summary

Municipality of Anchorage is seeking a Permitting Data and Licensing Officer to support the Permit Management Division. You will verify contractor licensing, process basic permits, and assist with cashiering and reporting, ensuring compliance with MOA and SOA rules.

Responsibilities include directing visitors, answering questions, and supporting permit evaluations when workload allows. Remote work may be considered after probation at management’s discretion.

Qualifications

• Bachelor’s degree or higher in Accounting, Business Administration, CBS, Finance or similar.
• Associate’s degree plus two years of relevant experience.
• High school diploma plus four years of relevant experience.

Responsibilities

• Assist with public counter support, clerical duties, cashiering and reporting for the Permit Management Division.
• Verify State of Alaska and MOA licensing processes for contractors and licensing examinations and issuance.
• Support permit-related accounting and basic permit processing; back up permit counter technicians as needed.
• Direct visitors to appropriate departments, answer questions, and document licensing and permit violations.

Education

Bachelor’s degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline

Associate’s degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline

High school diploma, GED or equivalent

Job description

Job Information

Open to the general public and any current Municipal employee.

This position is represented by the Anchorage Municipal Employee Association (AMEA) and is subject to the provisions of the current agreement between the Municipality of Anchorage and the Union.

DEPARTMENT:

Development Services

HOURS OF WORK:

Monday to Friday, 08:00 to 17:00

LOCATION:

4700 Elmore Road

Employees who are hired or rehired to any position shall be placed at the entrance pay step, and advancement from the entrance step to the maximum step within a pay grade shall be by successive steps.

Remote work schedule opportunities (telecommuting) may be considered after successful completion of probation, at the discretion of management and with the approval of the department head. Not all positions are eligible for remote work (telecommuting) per P&P 40-40.

To be considered for employment, candidates must be legally authorized to work and accept employment in the United States. The Municipality of Anchorage is not able to provide any type of sponsorship, including Student Visas and Employment Visas, under any circumstances.

Example of Duties

Under general direction of the Permitting Manager, the Permitting Data and Licensing Officer is responsible for the support of the public counter, clerical duties, and cashiering and reporting functions of the Permit Management Division. This position is accountable for verifying State of Alaska (SOA) and Municipality of Anchorage (MOA) licensing processes for all contractors, licensing examination and issuance processes, and records/archive retention and processing. The Permitting Data and Licensing Officer also provides assistance in accounting reporting functions for financial processes and permitting needs, processes basic permits, and provides backup assistance to the permit counter technicians as needed. Other duties include, but are not limited to, ensuring contractor/general public check-in process is complete, directing contractors and general public to the correct department(s) or discipline(s) housed within the building, answering general questions, assisting with contractor licenses and permits, assisting code enforcement officers with documentation of licensing and permit violations, answering telephones, receiving and processing payments, making copies, and other duties as assigned. This position also provides assistance to the Permitting Manager for permit evaluations when workload allows.

Minimum Qualifications / Substitutions / Preferences

• Bachelor’s degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline
• and
• experience in the field related to the position.
• OR
• Associate’s degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline
• and
• two (
• 2
• ) years of experience in the field related to the position.
• OR
• High school diploma, GED or equivalent
• and
• four (
• 4
• ) years of experience in the field related to the position.

Employment is conditional based on a satisfactory background check which includes criminal, education, and employment history.

Additional Important Information

Preference will be given to Anchorage Municipal Employees Association (AMEA) employees. AMEA employees who are successful in the screening process will be forwarded to the department for consideration prior to any non-AMEA candidates.

The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-verify Program. For more information, please go to

http://www.uscis.gov/E-verify

. E-Verify is a registered trademark of the U.S. Department of Homeland Security.

If selected for hire, appointment in this position will be conditional based upon a satisfactory Municipal Employment Office conducted Background Check. A Background Check encompasses criminal history, verifying education, and verifying dates of employment.

Military Service Interview Preference

Veterans who wish to be considered for interview preference, as permitted in Municipal Personnel Rules 3.30.031 D, must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs, recognizing the person as a veteran. The attached documentation must show an honorable discharge or general (under honorable conditions) discharge. The minimum qualifications of the position must be met for preference consideration.

Individuals currently serving as a member in good standing in the National Guard or the organized military reserves who wish to be considered for interview preference, as permitted in Municipal Personnel Rules 3.30.031 D, must attach proof of current service to the application. Proof of current service can be shown by submission of a statement of service which, at a minimum, shows the full name, date of birth, Social Security Number, date service began, branch of service, rank, name of command providing the information, and unit of assignment.The statement of service must be on a form or letterhead of the individual’s command organization, and shows the name, signature, title, and contact information of the signer providing the statement of service. The minimum qualifications of the position must be met for preference consideration.

The Municipality of Anchorage is an Employer of National Service. Please be sure to include any volunteer work with AmeriCorps, Peace Corps, or other national service programs on your application in the work history portion.

The MOA is an EO and AA Employer and complies with Title I of the ADA.

For information regarding requests for reasonable accommodations related to employment under the Americans with Disabilities Act, please contact the Municipality of Anchorage ADA Coordinator at 907-343-4571.