Permits & Dispatch Specialist: Enable Safe, On-Time Projects

Wilkerson Crane Rental, Inc.; Bonner Springs (KS); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Weekly Pay

Job summary

Wilkerson Crane Rental, Inc. is seeking a Dispatch Coordinator to support the Dispatch team in coordinating cranes, operators, oilers, drivers, and related equipment to meet customer needs.

As the communication hub among customers, sales, project managers, field personnel, and shop operations, you will help ensure safe, timely, and profitable execution of scheduled work, with a focus on permits, scheduling, and accurate data entry.

Qualifications

• Bachelor’s degree or 2-3 years of equivalent work experience in Construction and/or Equipment, Trucking leasing/rental field.
• Experience obtaining oversize/overweight permits strongly preferred.
• Excellent verbal and written communication skills.
• Construction or equipment rental and leasing experience strongly preferred.
• Ability to work independently and as part of a team.
• Proficient in MS Office Suite.
• Excellent organizational skills and attention to detail.

Responsibilities

• Obtain oversize/overweight permits for cranes, trucks, and equipment.
• Coordinate permit applications with state Department of Transportation (DOTs), municipalities, counties, utility companies, and other regulatory agencies.
• Determine permitting requirements by reviewing equipment dimensions, axle weights, routes, and customer jobsite locations.
• Research and identify approved travel routes, bridge restrictions, construction zones, road closures, and curfews that may impact equipment movement.
• Ensure all permits are secured and distributed to drivers and operators prior to equipment mobilization.
• Assist with daily approval of dispatch tickets and ensure accurate tracking of time and Field Personnel across multiple different jobsites/customers.
• Assist Dispatch department with data entry of permit costs.
• Assist Dispatch department in scheduling jobs and projects with collaboration.
• Accurate and timely completion of jobs and projects utilizing dispatch software.
• Coordinate with 3rd party vendors and subcontracted services as needed through PO process.
• Detailed document retention and relaying information to appropriate parties including, Field Personnel, Sales, Accounting, HR, Service, Customers, Vendors and Management.
• Ensure security of information in all matters pertaining to company and customer information.
• Assist daily distribution of job board/tickets to Sales team and Field Personnel for upcoming work.
• Maintain solid communication lines between Sales, Service and Field Personnel.
• Track Bill of lading and load out sheets.
• Assist in building load sheets based on location.
• Ability to work on call, out of the office, 24hr/7 days a week.
• Travel as needed: less than 5%.
• Other duties as assigned by management.

Skills

Communication skills

Organization

Teamwork

Multitasking

Education

Bachelor’s degree or 2–3 years experience in Construction/Equipment rental

Tools

MS Office Suite

Dispatch software

Job description

Wilkerson Crane Rental, Inc. is seeking a Dispatch Coordinator to support the Dispatch team in coordinating cranes, operators, oilers, drivers, and related equipment to meet customer needs.

As the communication hub among customers, sales, project managers, field personnel, and shop operations, you will help ensure safe, timely, and profitable execution of scheduled work, with a focus on permits, scheduling, and accurate data entry.