Permits Clerk

Lone Star Transportation, LLC; Fort Worth (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Comprehensive Coverage

Retirement and Savings

Life and Disability Insurance

Vacation and Sick Time

Paid Birthing Parent Leave

Job summary

Lone Star Transportation, based in Fort Worth, TX, is seeking a Permits Clerk to coordinate pilot car arrangements for oversize/overweight loads. You will collaborate with drivers, pilots, and internal teams to support travel planning and invoicing.

This on-site role requires strong communication, time management, and attention to detail. Competitive pay, robust benefits, and advancement opportunities are offered. Schedule Monday–Friday, 8:00 AM–5:00 PM, Fort Worth location.

Qualifications

• High school diploma or equivalent; no related experience required.
• Strong time management, communication, and problem-solving skills.
• Willingness to work rotating Saturdays.

Responsibilities

• Pilot Car Coordination: collaborate with drivers and internal teams to arrange pilot car services for permitted loads.
• Service Arrangements: assist pilot car companies with information and arrangements needed for oversize and overweight loads.
• Invoice Processing: review, approve, and process pilot car invoices for payment.
• Document Verification: verify that required paperwork is accurate, complete, and submitted.
• Operational Support: perform other duties as assigned by supervisor or management.

Skills

Time Management

Communication

Problem Solving

Sound Judgment

Attention to Detail

Collaboration

Education

High school diploma or equivalent

Job description

Lone Star Transportation, operating for over 35 years, is a premier transportation and logistics provider in the United States and a proud member of TFI International.

We look for individuals who thrive in fast-paced, dynamic environments and who value strong communication. We offer competitive compensation, robust benefits, and opportunities for advancement to those ready to contribute to our success.

As a Permits Clerk at Lone Star Transportation, you will coordinate pilot car arrangements for permitted oversize and overweight loads. You will collaborate with drivers, internal team members, and pilot car companies to support accurate and timely travel arrangements. This position reviews and processes pilot car invoices and verifies that required documentation is complete and accurate. The role requires effective communication, sound judgment, and the ability to manage changing priorities and competing deadlines.

Your Responsibilities

• Pilot Car Coordination // Collaborate with drivers and internal team members to arrange pilot car services for permitted loads
• Service Arrangements // Assist pilot car companies with the information and arrangements needed to support oversize and overweight load travel
• Invoice Processing // Review, approve, and process pilot car invoices for payment
• Document Verification // Verify that required paperwork is accurate, complete, and submitted for pilot car coordination
• Operational Support // Perform other duties assigned by the direct supervisor or management

Your Skillset

• Time Management // Ability to prioritize work and manage competing deadlines and changing priorities
• Communication // Ability to communicate effectively with drivers, team members, and external service providers
• Problem Solving // Ability to evaluate complex issues and identify practical solutions
• Sound Judgment // Ability to make thoughtful and appropriate decisions while coordinating transportation services
• Attention to Detail // Ability to maintain accuracy when reviewing invoices, paperwork, and service information
• Collaboration // Ability to build rapport and work productively with a diverse range of individuals

Minimum Qualifications

A high school diploma or equivalent, and no prior related experience is required. An equivalent combination may be considered.

• Time Management // Demonstrated ability to manage individual workloads in an environment with competing deadlines and changing priorities
• Communication Skills // Demonstrated ability to communicate with a diverse range of individuals while maintaining professional rapport
• Problem Solving // Proven ability to solve complex problems and exercise sound judgment
• Schedule Availability // Ability to work rotating Saturdays when required

Preferred Qualifications

One (1) year of experience in transportation or an office environment.

• Transportation Experience // Experience working in the transportation or logistics industry
• Office Experience // Experience working in a professional office environment
• Administrative Support // Experience reviewing documentation, coordinating services, or processing invoices

Salary and Schedule

• Salary // Pay will be competitive and based on experience
• Schedule // This position is located in Fort Worth, TX and is on-site. The working days are Monday-Friday, and the working hours are 8:00 AM - 5:00 PM

Benefits of Working With Us

• Comprehensive Coverage // Medical, dental, and vision, plus EAP
• Retirement and Savings // 401(k) + match, HSA/FSA options
• Life and Disability Insurance // $50,000 Life & AD&D at no cost
• Vacation and Sick Time // Two weeks + 48 hours paid sick leave
• Paid Birthing Parent Leave // Up to eight (8) weeks partially paid

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