Permit Expeditor I

cityofgainesville; Gainesville (FL); On-site; USD 25,000 - 38,000; Full time

Job summary

City of Gainesville is seeking an entry-level Administrative/Technical professional to support the Permit Expeditor Team. You will review, route, and track permits, code enforcement complaints, and licenses for residential rental units, while delivering excellent customer service.

This role reports to a supervisor and focuses on entry-level duties within the permitting process. You will pre-screen development plans, monitor application status, and assist applicants.

Qualifications

• High school diploma or equivalent.
• Ability to learn and apply Florida Building Code, Residential Rental Housing Ordinance, City Code ordinances, and the International Property Maintenance Code.
• Strong customer service and communication skills.

Responsibilities

• Provide a direct link between citizens and the department.
• Guide citizens through the permitting process and answer inquiries.
• Pre-screen development plans for sufficiency.
• Monitor applications and assist with development plan reviews.
• Develop and track permit activity and related reports.
• Process permit payments and reconcile cash daily.
• Register new contractors and manage insurance records.
• Track inquiries and respond to emails for Building, Planning, Rental Housing, and Code Enforcement.

Skills

Customer service

Communication

Problem solving

Attention to detail

Education

High school diploma

Job description

Make a difference in the community you live in! As a Community Builder-an employee with the City of Gainesville- you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job, it's a chance to contribute to community success and to help enhance the Gainesville way of life.

Department:

Salary Range Minimum: $17.89

Salary Range Maximum: $27.91

Closing Date: 09/03/2026

Job Description:

SUMMARY

This is entry level administrative and technical work reviewing, routing, and tracking permits, code enforcement complaints, and licenses for residential rental units, while providing superior customer service.

Positions allocated to this classification report to the designated supervisor and work under general supervision. Work in this class is distinguished from other classifications by its emphasis on entry level work as a member of the Permit Expeditor Team.

EXAMPLES OF WORK

This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower level duties may be required.

ESSENTIAL JOB FUNCTIONS

• Provides a direct link between the citizens and the Department by understanding and communicating basic elements of the Florida Building Code, Residential Rental Housing Ordinance, City Code Ordinances, and the International Property Maintenance Code to both novices and experts.
• Serves as a guide, liaison, empathetic emissary, expert, and doer assisting citizens through the permitting process.
• Serves as a problem solver on behalf of citizens.
• Serves as a direct link between citizens, plans examiners, inspectors, planners, and code officers to anticipate and solve customer needs.
• Pre-screens development plans for sufficiency prior to routing for review.
• Assists applicants in development plan review by monitoring the status of applications and providing assistance.
• Develops and tracks permit activity including preparation of reports and metrics.
• Responds to citizen inquiries and provides information relating to building permits, general zoning, land development and rental unit permits; tracks inquiries and provides assistance regarding specific matters within area of expertise.
• Responds to citizen complaints regarding code enforcement violations; triages complaints based on knowledge of regulations, reviews and routes to the appropriate code officer for follow up.
• Processes payments for permits and reconciles cash batch daily.
• Registers new contractors and updates contractor insurance records.
• Collects and analyzes customer service data.
• Facilitates issuance of permits for new development, re-development, new and expanding businesses, residential rental units, and responds to inquiries about the process of obtaining a permit.
• Provides receipts and reconciliation of permit fees.
• Answers customer phone calls, provides permit information or responds to citizen complaints about code violations.
• Receives and enters inspection requests into computer and routes to appropriate Building Inspector or Code Officer.
• Responsible for tracking and responding to email inquiries received for Building, Planning, Rental Housing, and Code Enforcement Divisions within the Department.
• Tracks metrics for digital permit applications, licenses received, and code violation complaints; reviews, routes or facilitates the issuance of permits, licenses, or complaints daily using various digital platforms.
• Documents and researches complaints reported by customers and/or inspectors to verify if permits were obtained to do work on properties.
• Performs basic and routine financial calculations, such as amounts due, interest charges, balances and discounts.
• Attends work on a continuous and regular basis.

NON-ESSENTIAL JOB FUNCTIONS

• Performs other related duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Below are the required education, experience, knowledge, skills and abilities to perform the essential functions.

EDUCATION AND EXPERIENCE

Graduation from high school or possession of an acceptable e