Permit Coordinator

Metro Communications and Conxxus; Sullivan (IL); On-site; USD 27,552 - 30,307; Full time

Job summary

Metro Communications and Conxxus in Sullivan, IL seeks a Permit Coordinator to obtain municipal permits for utility projects and to support project management. The role requires strong communication, organization, and attention to detail to push projects forward and prevent delays.

Responsibilities include coordinating with municipalities, project managers, and construction crews; maintaining permit status across jurisdictions; and handling documents in Microsoft Office and Adobe Suite.

Qualifications

• Associate degree in business administration or related field.
• 2+ years in government/municipal interaction, permitting, or construction/utility administration preferred.
• Proficient in Microsoft Office and Adobe Suite; ability to track deadlines and open items.
• Strong communication and meticulous attention to detail.

Responsibilities

• Obtain permits from municipalities for utility construction projects.
• Push projects forward, follow up with project managers, and report to construction crews.
• Email/edit documents and spreadsheets; maintain accurate permit status across jurisdictions.
• Coordinate with engineers, clerks, and field staff to avoid delays.

Skills

Communication

Organization

Detail-oriented

Project coordination

Multi-tasking

Cross-functional collaboration

Education

Associate degree in business administration

Tools

Microsoft Office

Adobe Suite

Job description

Position: Permit Coordinator
Location: Sullivan, IL (Onsite)
Reports To: GIS Manager

Employment Type: Full-time

Overview

We are looking for a reliable, organized, and hard-working individual to help with obtaining permits from municipalities for utility work. This role would include assisting with permits for construction projects, as well as project management duties such as pushing projects forward.

Responsibilities

• Working with different municipalities to obtain permits
• Needs to be an excellent communicator, organized, and extremely detail oriented
• Will be responsible for pushing projects forward, following up with project managers, and reporting to construction crews in order to avoid delays in construction
• Adobe Suite and Microsoft Office experience is a plus as this job will include emailing/editing documents and spreadsheets

Education

• Associate degree in business administration, or a related field

Experience

• 2+ years in a role involving government/municipal interaction, permitting, right-of-way work, or construction/utility administration strongly preferred
• Proficient in Microsoft programs and Adobe Suite
• Experience tracking multiple open items or deadlines at once (e.g., project coordinator, dispatcher, paralegal, or similar background) also considered
• Proactive follow-up: initiates repeated contact with municipal offices without being prompted, and does not let a stalled request sit unaddressed
• Able to track 10-20+ open permits across multiple jurisdictions at once without losing status
• High tolerance for bureaucracy: stays calm and persistent when government offices are slow, unresponsive, or inconsistent
• Strong attention to detail on paperwork, since an error on a permit application can cost weeks in delay
• Comfortable reading basic construction or utility plans/maps (helpful, not required)
• Able to adjust communication style for different audiences: formal with a municipal clerk, technical with an engineer, direct with a construction crew
• Strong interpersonal skills for cross-functional collaboration
• Ability to work independently and prioritize multiple tasks

Schedule

• Full-time position, 40 hours per week
• Standard business hours (8:00 AM - 5:00 PM)
• $20 - $22 per hour (based on experience)