Permit Coordinator

GMEA Services; Austin (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

GMEA Services seeks a Permit Coordinator to secure electrical permits across multiple states, counties, and municipalities. You will serve as the liaison between project teams and AHJs, learn jurisdiction rules, prepare submittals, and keep licensing and documentation current to keep projects on track.

Responsibilities include submitting permit packages, tracking review timelines, managing fees, and ensuring compliance with NEC editions and local amendments.

Qualifications

• Prepare and submit electrical permit applications, plan sets, and supporting documents to city, county, and state agencies.
• Track state and local contractor licensing, registration, bonding, and insurance requirements.
• Coordinate licensed master electrician or qualifier sign-offs and signatures required on applications.

Responsibilities

• Prepare and submit permit applications and supporting documents to authorities having jurisdiction (AHJs).
• Track permit reviews, respond to reviewer comments, and coordinate revisions with engineering and project teams.
• Manage permit fees, reconcile costs to project budgets, and process refunds or fee adjustments.
• Maintain reference libraries of jurisdictional requirements and checks for NEC editions and local amendments.
• Schedule inspections and coordinate with field crews, foremen, and project managers to avoid delays.

Skills

Permit coordination

Project coordination

Regulatory compliance

Stakeholder communication

Tools

Permit tracking software

Job description

We're seeking a Permit Coordinator to secure electrical permits across multiple states, counties, and municipalities so our projects start on time and stay compliant. You'll be the link between our project teams and the Authorities Having Jurisdiction (AHJs). You'll learn each jurisdiction's rules, prepare accurate submittals, follow applications through review, and keep our licensing and documentation current.

Permit Acquisition

• Prepare and submit electrical permit applications, plan sets, and supporting documents to city, county, and state agencies
• Determine permit requirements, fees, review timelines, and submittal formats for each jurisdiction
• Submit through online portals as well as in person, by mail, or by email where required
• Track applications through review, respond to plan reviewer comments, and coordinate revisions and resubmittals with engineering and project teams
• Pay permit fees, reconcile costs to project budgets, and process refunds or fee adjustments

Multi-Jurisdiction Compliance

• Maintain a current reference library of jurisdictional requirements, including adopted NEC edition and local amendments, submittal checklists, and inspection procedures
• Track state and local contractor licensing, registration, bonding, and insurance requirements, and handle applications, renewals, and reciprocity filings
• Coordinate licensed master electrician or qualifier sign-offs and signatures required on applications
• Monitor permit expiration dates, extensions, and inspection deadlines to prevent lapses

Project & Inspection Support

• Work with project managers and estimators early to identify permit needs, lead times, and risks to the schedule
• Schedule inspections and coordinate with field crews and foremen
• Help resolve failed inspections, correction notices, and stop-work issues with the AHJ
• Support utility coordination, such as service requests, interconnection applications, and inspection releases, where applicable
• Close out permits and collect final approvals, certificates of occupancy, and as-built documentation

Administration & Records

• Maintain a centralized permit log or tracking system with status, dates, fees, and contacts for every project
• Keep organized digital records of applications, approvals, correspondence, and inspection results
• Build and maintain relationships with building department staff, plan reviewers, and inspectors
• Suggest process improvements, templates, and checklists to speed up permitting across markets