Permit Clerk

Town of Davie; Florida; On-site; USD 32,000 - 48,000; Full time

Job summary

Town of Davie is seeking a Building Division clerk under general supervision to perform clerical and technical work related to building permits. The role involves receiving applications, routing them for review, collecting fees, assigning permit numbers, and issuing permits.

The position requires a high school diploma or GED and at least one year of clerical experience, along with strong customer service skills to assist the public and contractors throughout the permitting process.

Qualifications

• High school diploma or GED required.
• One year of secretarial or clerical experience.

Responsibilities

• Assist the public with obtaining permits and determine permit type.
• Route permit packages to Permit Examiner for final review.
• Receive and process inspection requests and schedule inspections.
• Enter data from permit applications into the computer and issue permits.
• Accept credentials from contractors and maintain licenses and insurance in the system.
• Prepare daily and monthly cash balance reports.
• Screen calls and visitors and provide information on programs and procedures.
• File and retrieve materials and prepare forms and notices.

Skills

Clerical experience

Data entry

Typing

Customer service

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Under general supervision, performs a variety of specialized clerical and technical work within the Building Division.Is responsible for receiving building permit applications, routing applications, accepting applicable fees, assigning permit numbers and issuing permits.Reports to Office Supervisor.

• Graduation from high school or possess a G.E.D.
• One (1) year of secretarial or clerical experience.

• Provides assistance to the public for obtaining various permits, including greeting customers to determine what type of permit is desired, complying necessary information to complete permit applications, checking to insure that contractor’s licenses are current, typing and issuing permits and collecting applicable fees.
• Routes permit packages to Permit Examiner for final review prior to release of Certificate of Occupancy.
• Receives and processes requests for inspections; schedules appointment for building inspectors.
• Enters data from approved building permit applications into computer for the issuance of permits and sub-permits, receipts, and control numbers.
• Accept credentials from contractors and maintain contractors’ licenses and insurance into the computer file.
• Files and retrieves materials based on full knowledge of organization and activities.
• Summarizes information for standard reports; selects data from varied sources.
• Screens and independently handles calls and visitors; gives and gathers a variety of information utilizing knowledge of programs and procedures.
• Prepares daily and monthly cash balance reports.
• Fills out forms, permits, notices, licenses or form letters with designated or routine information.