Permit Clerk - EDS - Building Inspection

Tompsc; Northern (KY); Hybrid; USD 38,000 - 52,000; Full time

Job summary

Tompsc is seeking a Permit Clerk to issue building and trade permits for new and existing buildings, schedule inspections, and perform a variety of administrative duties in support of the EDS department.

The role requires a high school diploma and at least one year of office experience; strong MS Office skills, organizational ability, and customer-service orientation are essential for working with inspectors, contractors, and the public.

Qualifications

• Knowledge of building industry and department inspection/permit operations.
• Proficiency with office software (word processing and spreadsheet).
• Strong written and verbal communication and data processing skills.

Responsibilities

• Issue building and trade permits for residential and commercial projects.
• Set up department files when permits are issued and forward to inspection office.
• Assist with assigning reported incidents and organizing documentation for court hearings.
• Assist technicians with processing residential and commercial permits.
• Check contractor licenses for validity and maintain contractor information in the system.
• Assist Office Manager with daily revenue reports when necessary.
• Collaborate with Building Inspection and Planning divisions as needed.
• Perform clerical duties (faxing, filing, emailing).
• Assist contractors, architects and trades with the permit process.
• Liaise with inspectors and department staff as required.
• Support the public and attorneys with research of building permit records and copies.

Skills

Building industry knowledge

Department operations knowledge

Office software proficiency

Written and verbal communication

Data processing

Multitasking

Public/customer interaction

Education

High school diploma or equivalent

Job description

Job Title: Permit Clerk

Department: EDS

Pay Grade: 206

FLSA Status: Non-Exempt

JOB SUMMARY

The Permit Clerk is responsible for the issuance of building and trade permits for new and existing buildings, scheduling of inspections and the performance of a variety of administrative duties in support of department operations.

ESSENTIAL JOB FUNCTIONS:

• Issues building and trade permits as well as permits for residential additions, roofing and miscellaneous projects.
• Sets up department files when permits are issued for single-family homes, additions, renovations, commercial renovations and upfits; forwards files to the inspection office.
• Assists the Building Compliance Specialist with assigning reported incidents and organizing documentation for court hearings.
• Assists Permit Technicians with processing residential and commercial building permits.
• Checks contractor's licenses for validity; maintains contractor information on department’s computer system.
• Assists the Office Manager with daily revenue reports when necessary.
• Works closely, when necessary, with other members of the Building Inspection and Planning Divisions.
• Performs a variety of clerical support duties including faxing, filing, e-mailing, etc. as required.
• Assists contractors, architects and trades people with all aspects of the department’s permit process.
• Works closely with inspectors and all department inspection personnel.
• Assists the public and attorneys with research of building permit records and provides copies as requested.
• Performs other related assigned duties.

MINIMUM REQUIREMENTS TO PERFORM WORK:

• High School diploma and one (1) year of prior work experience in an office setting;
• Or any equivalent combination of education, training and experience.
• Valid South Carolina Driver’s License

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of building industry;
• Knowledge of department inspection and permit operations;
• Knowledge of the application of office software (word processing and spread sheet applications);
• Skill in the use of written and communication;
• Skill in data processing;
• Ability to manage multiple tasks in a detailed and accurate manner;
• Ability to deal with disgruntled members of the public in a tactful manner.