Permit & Billing Coordinator

Signarama Silver Spring; Philadelphia (Philadelphia County); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Company parties

Competitive salary

Free uniforms

Opportunity for advancement

Paid time off

Training & development

Job summary

Signarama Philly is seeking a sharp, organized Permit & Billing Coordinator to manage permit submissions and billing for multiple projects in the Philadelphia area. The role requires coordinating with sales, project management, and install teams to keep timelines intact and ensure accurate documentation.

You will be responsible for submitting permit applications, tracking statuses, invoicing upon completion, and following up on payments while maintaining compliance with local codes and landlord

Qualifications

• Experience in signage, construction, or permitting is preferred.
• Strong administrative and follow-up skills are required.
• Familiarity with Philadelphia zoning/permit processes is a plus.
• Proficient in Excel, Outlook, and project tracking tools.
• Detail-oriented, reliable, and a team player across departments.

Responsibilities

• Prepare and submit sign permit applications to city and township departments.
• Track active permits and communicate with municipalities.
• Coordinate with sales, project management, and install teams to ensure documents and timelines.
• Create and issue invoices based on completed fabrication and installations.
• Follow up on outstanding payments and maintain billing records.
• Ensure compliance with local codes and landlord criteria.

Skills

Signage industry experience

Permit processes

Administrative efficiency

Cross-department collaboration

Detail-oriented

Tools

Microsoft Excel

Outlook

Project tracking tools

Job description

Benefits

• Company parties
• Competitive salary
• Free uniforms
• Opportunity for advancement
• Paid time off
• Training & development

Join the largest and fastest-growing sign company in Philadelphia! Signarama Philly is looking for a sharp, organized Permit & Billing Coordinator who understands the fast-paced nature of the sign industry and can keep projects moving smoothly from permit to payment.

What You’ll Do

• Prepare and submit sign permit applications to city and township zoning/building departments
• Track all active permits and maintain communication with municipalities
• Coordinate with sales, project management, and install teams to ensure accurate documents and timelines
• Create and issue invoices based on completed fabrication and installations
• Follow up on outstanding payments and maintain accurate billing records
• Ensure compliance with local code requirements and landlord criteria

What We’re Looking For

• Experience in the signage, construction, or permitting field preferred
• Strong administrative and follow-up skills
• Familiarity with Philadelphia and surrounding township zoning/permit processes is a big plus
• Proficient in Microsoft Excel, Outlook, and project tracking tools
• Detail-oriented, reliable, and a team player who can work across departments

Why Join Signarama Philly?

• Be part of one of the largest sign companies in the region
• Competitive salary
• Growth opportunities within a family-run, fast-growing business
• Work with major brands, franchises, and iconic local businesses

Compensation: $20.00 - $25.00 per hour

At Signarama, the world’s leading sign and graphics franchise, we offer you an unparalleled opportunity to develop and enhance your career within the industry. Recognized globally, we have nearly 900 locations across over 60 countries, offering limitless opportunities for professional growth.

Whether you're passionate about sales, have a flair for design, excel in production, or are skilled in installation or administration, Signarama has a place for you. Our expansive network provides an exceptional environment where your skills can flourish and where you can make a significant impact.

Working at Signarama means joining a family of professionals who are dedicated to innovation and quality. We take pride in our collaborative culture where creativity and efficiency are rewarded. We are on the lookout for individuals who are eager to drive their careers forward and make their mark in the signage industry.