Perioperative Scheduling Specialist

HonorHealth; Phoenix (AZ); On-site; USD 52,000 - 75,000; Full time

Job summary

HonorHealth in Phoenix, AZ is seeking a Specialist - Perioperative Scheduling to serve as the operational control point between workforce scheduling, surgical scheduling, and timekeeping/payroll. The role ensures alignment between planned staffing, real-time surgeries, and actual worked time.

Embedded in perioperative operations within Network Operations, the specialist validates staffing against demand, coordinates adjustments, and assists leaders with timekeeping activities.

Qualifications

• 3 years of healthcare scheduling or perioperative operations experience.
• Experience with OR scheduling and staffing alignment preferred.
• Experience with LaborWorkx or Epic OpTime preferred.

Responsibilities

• Scheduling and Staffing Alignment: Partner with perioperative supervisors to ensure workforce schedules align with anticipated surgical volume and case demand.
• Real-Time Operational Integration: Monitor daily surgical schedule changes and assess impact on staffing and timekeeping.
• Schedule-to-Timekeeping Reconciliation: Reconcile workforce schedules, surgical activity, and actual worked time on a daily basis.
• Staff and Supervisor Support: Resolve time entry discrepancies and guide timekeeping alignment.

Skills

Healthcare scheduling

Operations coordination

Timekeeping

Staff communication

Education

High School Diploma

Associates

Bachelors

Tools

LaborWorkx

Epic OpTime

Job description

Primary City/State: Various Locations - Phoenix, AZ

Category: Operations

Shift: Evening

Department: Network Operations

• Sunday - Thursday; 11:00am - 7:30pm
• Located at E. Dunlap Rd & N. 2nd St (Network Operations Center)
• Hospital scheduling experience highly preferred
• Expected to travel 1-2 days per week to Scottsdale Osborn

Great care starts with great people. (Like you.)

At HonorHealth, you'll find something special. From humble beginnings in 1927 to one of Arizona's largest nonprofit healthcare systems, our culture is built on warmth and neighborly kindness. Behind every smile is a highly skilled professional with deep expertise and an unwavering dedication to what matters most - caring for the health and well-being of people and communities across the greater Phoenix area.

Responsibilities

The Specialist -Perioperative Scheduling serves as the operational control point between workforce scheduling (staff coverage), surgical scheduling (case volume and timing), and timekeeping/payroll processes. This role ensures alignment between planned staffing, real-time surgical operations, and actual worked time.
Embedded within perioperative operations and aligned to Network Operations, the Specialist proactively validates staffing against surgical demand, coordinates real-time adjustments, and assists leaders in timekeeping activities.

Essential Functions

• Scheduling and Staffing Alignment:
  Partner with perioperative supervisors to ensure workforce schedules align with anticipated surgical volume and case demand
  Review surgical schedules in coordination with surgery schedulers to validate coverage, skill mix, and operational readiness
  Identify and elevate staffing gaps or inefficiencies prior to operational impact
• Real-Time Operational Integration:
  Monitor daily surgical schedule changes (add-ons, cancellations, delays) and assess impact on staffing and timekeeping
  Serve as coordination point between staff, supervisors/charge nurses, and surgical schedulers
  Ensure alignment between planned schedules, actual operations, and workforce deployment
• Schedule-to-Timekeeping Reconciliation:
  Reconcile workforce schedules, surgical activity, and actual worked time on a daily and payroll-cycle basis
  Monitors attendance/tardiness of staff, provide tutorial assistance in proper time clock utilization and timecard responsibilities, monitors licensure/education/certifications, review/edit timecards, notify leadership of timecard revisions.
• Staff and Supervisor Support:
  Work directly with staff to resolve time entry discrepancies and ensure accurate documentation
  Prepare and organize timecard inputs for supervisors
  Eliminate the need for supervisors to manually reconcile schedules or chase missing information
  Provide guidance on timekeeping alignment without assuming decision-making authority
• Proactive Workforce Planning:
  Analyze future schedules (daily, weekly, and scheduling cycles) to identify anticipated staffing gaps
  Partner with supervisors to proactively:
  -Engage PRN staff
  -Utilize float pool resources
  -Rebalance schedules in advance
  Reduce reliance on reactive staffing decisions and premium labor
• Labor Insights and Continuous Improvement:
  Monitor trends in:
  -Overtime and premium pay utilization
  -Staffing inefficiencies
  -Recurring timekeeping errors
  Provide actionable insights to perioperative leadership and Network Operations
• Governance and Standardization:
  Execute scheduling-to-pay processes aligned with HonorHealth policies and standards
  Ensure consistency across campuses
  Escalate unresolved discrepancies and policy interpretation questions through defined channels

Education

• High School Diploma Required
• Associates Preferred or
• Bachelors Preferred

Experience

• 3 years, of healthcare scheduling, operations coordination, or perioperative support experience Required
• Experience in perioperative services (OR, PACU, procedural areas) strongly Preferred
• Experience with LaborWorkx, Epic OpTime, or similar systems Preferred

License and Certifications

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