People & Workplace Coordinator

Stealth Mode Startup Company; San Jose (CA); On-site; USD 78,000 - 110,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Retirement benefits

Holidays

Job summary

Stealth Mode Startup Company in San Jose seeks a People & Workplace Coordinator to enhance the employee experience while keeping the office running smoothly. The role blends workplace operations, employee experience and People Operations, welcoming new hires, coordinating onboarding and supporting programs and events.

You will contribute to a welcoming office environment, collaborate with IT and facilities, and help build a collaborative culture as the company grows.

Qualifications

• 0–2 years in Human Resources, People Operations, Office Administration or Recruiting Coordination.
• Excellent attention to detail in a fast-paced environment.
• Clear written and verbal communication skills.
• Self-starter with ownership mindset and ability to drive tasks to completion.
• Proficiency with productivity tools (Google Workspace, Microsoft Office).

Responsibilities

• Oversee end-to-end employee lifecycle processes, including onboarding, offboarding and maintaining accurate personnel records.
• Coordinate new hire logistics with IT and support interview scheduling and candidate communication.
• Maintain a welcoming, safe and productive office environment by managing day-to-day facilities, vendors and office inventories; foster engaging internal communications and team events.
• Identify opportunities to streamline People and workplace processes to enhance efficiency as the company scales.
• Handle sensitive employee and company information with discretion and confidentiality.

Skills

Attention to detail

Communication

Self-starter

Prioritization

Cross-functional collaboration

Confidentiality

Tools

Google Workspace

Microsoft Office

HRIS

Job description

We are looking for a People & Workplace Coordinator to help create an exceptional employee experience while keeping our workplace running smoothly. This is a hands‑on role that combines workplace operations, employee experience and People Operations. You will help welcome new employees, coordinate recruiting and onboarding activities, support employee programs and events and make sure our San Jose workplace is organized, welcoming and ready for our team every day.

This is an ideal opportunity for someone early in their career who is highly organized, enjoys working with people, takes pride in getting things done and wants to build a career in Human Resources or People Operations. You will have exposure to many aspects of the employee lifecycle and the opportunity to take on greater responsibility as the company continues to grow.

Responsibilities:

• Oversee end-to-end employee lifecycle processes, including onboarding, off boarding and maintaining accurate personnel records.
• Partner with IT to coordinate new hire logistics and support recruiting teams with interview scheduling and candidate communication.
• Maintain a welcoming, safe and productive office environment by managing day-to-day facilities, building management relations, external vendors and office inventories including kitchen supplies, snacks and beverages; cultivate an engaging company culture through seamless internal communications, employee recognition programs and memorable team events.
• Actively identify and document opportunities to streamline People and workplace processes to enhance efficiency as the company scales.
• Handle sensitive employee and company information with the utmost professionalism, discretion and confidentiality.

Requirements

• 0-2 years in Human Resources, People Operations, Office Administration or Recruiting Coordination. Academic experience and internships are welcome.
• Exceptional attention to detail with the ability to manage competing priorities in a dynamic, fast-paced environment.
• Clear, professional, effective written and verbal communication skills.
• A self-starter attitude with the ability to identify needs, take ownership of tasks and drive them to completion.
• Hands-on experience with Google Workspace, Microsoft Office or comparable productivity tools.
• Sound judgment when handling confidential employee and company data.
• Comfortable working both independently and cross-functionally with teams like Finance and IT.

Nice to Have

• A demonstrated interest in building a long-term career in Human Resources or People Operations.
• Familiarity with HRIS, ATS or other People-specific technology platforms.
• Previous experience in event planning, vendor management or facilities coordination.
• Exposure to employment practices, HR compliance or structured onboarding/recruiting workflows.

Compensation and Benefits

The annual base salary range for this position is $78,000 to $110,000. Actual compensation will be determined based on factors including, but not limited to, relevant experience, skills, qualifications, education, job responsibilities and work location.

The company offers a comprehensive benefits package to eligible employees, including medical, dental and vision coverage, retirement benefits, holidays and additional benefits as applicable. Eligibility and benefit offerings may vary based on employment status and work location.

We are an Equal Opportunity Employer. We provide equal employment opportunities to all applicants and employees and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status or any other characteristic protected under applicable federal, state or local law. We believe that different backgrounds, experiences, perspectives and ideas make our team stronger and help our employees, our technology and our community thrive.