People Team Project Manager

avidbio; Tustin (CA); On-site; USD 88,000 - 110,000; Full time

Job summary

Avid Bioservices is seeking a People Team Project Manager in Tustin, CA, to plan, coordinate, and execute cross-functional HR initiatives. You will partner with the Chief People Officer to organize workstreams, manage timelines, track deliverables, identify risks, and ensure projects move forward effectively.

The ideal candidate has 3–6 years of project management experience, excellent communication, and strong stakeholder management.

Qualifications

• Bachelor's degree or equivalent in a related field.
• 3–6 years of professional experience with at least 2 years in project management or HR operations.
• Experience supporting cross-functional projects with multiple stakeholders and deadlines.
• Strong organizational skills to manage multiple priorities simultaneously.
• Excellent written and verbal communication for updates and stakeholder materials.

Responsibilities

• Plan, coordinate, and execute People Team projects from planning through implementation.
• Support the Chief People Officer and key stakeholders; run meetings and offsites as needed.
• Create narratives and slides for Board presentations related to the People Function.
• Coordinate activities with HR, Talent Attraction, Learning & Development, and Total Rewards.
• Build and maintain project documentation, trackers, and action logs.
• Identify risks, troubleshoot roadblocks, and escalate when necessary.

Skills

Project management

Cross-functional collaboration

Communication

Stakeholder management

MS Office/SharePoint

Documentation

Attention to detail

Education

Bachelor's degree or equivalent in HR/Business/Organizational Development/PM/Communications

Tools

Microsoft Office

Microsoft Lists

Planner

Smartsheet

SharePoint

PowerPoint

Job description

Looking to join a passionate team dedicated to developing and manufacturing life-saving biopharmaceuticals? Avid Bioservices is a leading clinical and commercial biologics CDMO focused on creating innovative solutions to meet the needs of our clients and improve patient outcomes.

Your Role:

The People Team Project Manager will support the planning, coordination, and execution of key People Team projects, implementations and initiatives across Human Resources, Talent Attraction, Learning & Development, employee experience, systems/process improvement, and organizational programs. This role is ideal for someone who has a strong project management foundation, enjoys working cross-functionally, and can help bring structure, momentum, and accountability to People Team priorities.

This role will partner closely with Chief People Officer and key stakeholders across the business to organize workstreams, manage timelines, track deliverables, identify risks, and ensure projects move forward effectively. The ideal candidate has experience supporting HR or people-related initiatives, though they do not need to be a senior-level HR professional. Success in this role requires strong organization, clear communication, follow-through, stakeholder management, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

• People Team Project Management
• Manage and support cross-functional People Team projects from planning through implementation, ensuring clear scope, timelines, milestones, owners, and deliverables.
• Function as the right-hand-person to the Chief People Officer, supporting where needed to run the People function, plan meetings and offsites.
• Build strong narratives and slides for Board presentations, as it relates to the People Function.
• Partner with HR, Talent Attraction, Learning & Development, Total Rewards, and business stakeholders to coordinate project activities and keep initiatives on track.
• Build and maintain project plans, trackers, status updates, meeting agendas, action logs, and project documentation.
• Monitor project progress, identify risks or roadblocks, and upscale issues appropriately to ensure timely resolution.
• Help translate broad People Team priorities into actionable workplans with clear next steps and accountability.
• Process Improvement & Documentation
• Create, refine, and maintain clear project documentation, process maps, SOPs, FAQs, communication drafts, training materials, and implementation resources as needed.
• Support efforts to improve consistency, efficiency, and scalability across People Team processes.
• Help identify opportunities to streamline manual processes through better tracking, documentation, technology, or workflow improvements.
• Ensure project materials are organized, accurate, and easy for stakeholders to understand and use.

Minimum Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, Organizational Development, Project Management, Communications, or a related field; equivalent experience may be considered.
• 3–6 years of professional experience, with at least 2 years of project management, program coordination, HR operations, Talent Acquisition, Learning & Development, or related experience.
• Experience supporting cross-functional projects with multiple stakeholders, deadlines, and deliverables.
• Strong organizational skills with the ability to manage multiple projects and competing priorities simultaneously.
• Excellent written and verbal communication skills, including the ability to create clear updates, documentation, and stakeholder-facing materials.
• Strong attention to detail and ability to follow through on action items, timelines, and commitments.
• Proficiency with Microsoft Office tools, including Excel, Word, Outlook, Teams, and SharePoint; experience with project tracking tools, Microsoft Lists, Planner, Smartsheet, or similar tools preferred.
• Expert user of Microsoft Power Point – with experience creating slides for c-suite and board being a plus.
• Ability to handle confidential or sensitive employee and business information with discretion.
• Prior experience in Human Resources, Talent Acquisition, Learning & Development, employee experience, or people operations strongly preferred, but not required.
• Project Management Professional certification, SHRM certification, or other HR/project management coursework is a plus, but not required.

Position Type/Expected Hours of Work:

This role is a full-time onsite position. Days and hours of work are Monday through Friday unless otherwise stated by Supervisor. The employee must also have the ability to work overtime and/or weekends when necessary.

Compensation:

We offer competitive compensation packages for this role, including a base salary, performance-based bonuses, and comprehensive benefits such as health, dental, and vision insurance, 401(k) matching, and paid time off.

The compensation range for this role is $88,000 - $110,000 annually depending on experience and qualifications. Additionally, we offer opportunities for career growth and development as well as a supportive and inclusive work environment.

Who you are:

• You have a "bring it on!" team player approach and an unshakable positive attitude, always ready to tackle anything that comes your way.
• Your written and verbal skills are out of this world, and you communicate with clarity and confidence.
• You have exceptional multitasking skills and an unparalleled attention to detail that ensure the smooth running of everything.
• You are a master at building relationships, capable of establishing connections with anyone, be it team members, clients, vendors, or suppliers.

Physical Demands & Work Environment:

In this dynamic role, expect a blend of regular activities like sitting, standing, and walking, with occasional physically engaging tasks such as lifting objects up to 25 pounds. The work environment might expose you to electrical shocks, toxic chemicals, vibrations, or loud noise levels occasionally. However, reasonable accommodations are available to enable individuals with different abilities to perform effectively, ensuring a supportive and adaptable work setting. Your visual acuity, including close, distance, and color vision, will be essential in navigating through the diverse day-to-day demands of this position.