People Operations Coordinator

Hireology; Chicago (IL); Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

Unlimited paid time off

Mental health days

Health, Dental, and Vision insurance

401(k) with company match

Hybrid office in Chicago

External learning budget

Amazing growth opportunities and more

Award-winning culture

Job summary

Hireology in Chicago, IL is seeking a People Operations Coordinator to provide comprehensive People support across the employee lifecycle while managing office operations, vendors, and engagement programs. The role blends people functions with hands‑on operations to create an exceptional workplace experience.

The ideal candidate will thrive in a dynamic, multifaceted environment and contribute to a welcoming, inclusive office culture while supporting hybrid work arrangements and equitable

Responsibilities

• Oversee daily office operations including vendor management, supplies, equipment, and facilities maintenance
• Serve as primary point of contact for building management, landlord, and service providers
• Coordinate office repairs, maintenance requests, and facility improvements
• Manage office supply inventory and ordering systems
• Ensure office spaces are clean, organized, and functional
• Coordinate workspace assignments
• Design and execute programs that enhance employee well‑being, engagement, and productivity
• Plan and coordinate company events, including team building activities, celebrations, lunch & learns, and social gatherings
• Manage office amenities (kitchen, break rooms, wellness spaces) and employee perks
• Create a welcoming, inclusive office environment that reflects the company culture and values
• Coordinate employee recognition programs and milestone celebrations
• Support hybrid work arrangements and ensure an equitable experience for remote and in‑office employees
• Manage relationships with office vendors, including cleaning services, catering, office supplies, and maintenance
• Track and manage the office operations budget
• Process invoices and expense reconciliation for workplace‑related costs
• Research and recommend new vendors or services to improve workplace experience
• Maintain office safety protocols and emergency procedures
• Coordinate building evacuations, drills, and safety training
• Ensure compliance with OSHA and workplace safety regulations
• Manage first aid supplies and incident reporting
• Maintain HRIS accuracy and generate reports as needed
• Assist with employee handbook updates and policy documentation
• Coordinate background checks, I-9 verification, and employment verifications
• Support HR metrics tracking and reporting
• Support employee surveys and analyze feedback for actionable insights
• Contribute to diversity, equity, and inclusion initiatives
• Help coordinate training programs and professional development opportunities
• Support internal communications related to HR and workplace initiatives
• Serve as culture champion and employee advocate
• Support office moves, renovations, or space planning initiatives
• Participate in HR and operations projects as assigned
• Identify opportunities to streamline processes and improve efficiency
• Assist with technology rollouts and workplace tool implementations

Job description

People Operations Coordinator

People Operations Hireology Chicago, IL Hybrid Full-Time

Overview

The People Operations Coordinator provides comprehensive People support across the employee lifecycle while serving as the operational backbone of our workplace experience. This role combines traditional People functions with hands‑on management of office operations, vendor relationships, and employee engagement programs.

This position serves as a trusted resource for employees and managers, ensuring both smooth People operations and an exceptional workplace environment. The ideal candidate thrives in a dynamic, multifaceted role and is passionate about creating positive employee experiences through both people programs and operational excellence.

Key Responsibilities

Workplace Operations & Experience

• Oversee daily office operations including vendor management, supplies, equipment, and facilities maintenance
• Serve as primary point of contact for building management, landlord, and service providers
• Coordinate office repairs, maintenance requests, and facility improvements
• Manage office supply inventory and ordering systems
• Ensure office spaces are clean, organized, and functional
• Coordinate workspace assignments

Workplace Experience & Culture

• Design and execute programs that enhance employee well‑being, engagement, and productivity
• Plan and coordinate company events, including team building activities, celebrations, lunch & learns, and social gatherings
• Manage office amenities (kitchen, break rooms, wellness spaces) and employee perks
• Create a welcoming, inclusive office environment that reflects the company culture and values
• Coordinate employee recognition programs and milestone celebrations
• Support hybrid work arrangements and ensure an equitable experience for remote and in‑office employees

Vendor & Budget Management

• Manage relationships with office vendors, including cleaning services, catering, office supplies, and maintenance
• Track and manage the office operations budget
• Process invoices and expense reconciliation for workplace‑related costs
• Research and recommend new vendors or services to improve workplace experience

Health, Safety & Compliance

• Maintain office safety protocols and emergency procedures
• Coordinate building evacuations, drills, and safety training
• Ensure compliance with OSHA and workplace safety regulations
• Manage first aid supplies and incident reporting

HR Operations & Systems

• Maintain HRIS accuracy and generate reports as needed
• Assist with employee handbook updates and policy documentation
• Coordinate background checks, I-9 verification, and employment verifications
• Support HR metrics tracking and reporting

Employee Engagement & Culture Building

• Support employee surveys and analyze feedback for actionable insights
• Contribute to diversity, equity, and inclusion initiatives
• Help coordinate training programs and professional development opportunities
• Support internal communications related to HR and workplace initiatives
• Serve as culture champion and employee advocate

Special Projects

• Support office moves, renovations, or space planning initiatives
• Participate in HR and operations projects as assigned
• Identify opportunities to streamline processes and improve efficiency
• Assist with technology rollouts and workplace tool implementations

This is a great opportunity to lean into people operations with an opportunity to grow and lean into the HR profession.

Benefits

• Unlimited paid time off and mental health days
• Health, Dental, and Vision insurance coverage from day one
• 401(k) with company match
• Hybrid office in the heart of Chicago
• Award-winning culture
• External learning budget
• Amazing growth opportunities and more

Compensation

• Base Salary: $60,000–$65,000 (Plus 5% Bonus)

Hireology is committed to equal employment opportunities regardless of race, color, genetic information, creed, religion, sex, sexual orientation, gender identity, national origin, age, marital status, disability status or protected veteran status, or any other category protected under the law. All employment decisions are solely based on business needs, job requirements, and individual qualifications. We support an inclusive workplace where Hireologists excel based on personal merit, qualifications, experience, ability, and job performance.