People & Culture Coordinator

Wingman Group PTY LTD; United States; Hybrid; USD 31,000 - 45,000; Full time

Benefits offered by this job

20 Paid Time Off

Referral Bonus – 70 AUD per successful

Annual Trip

Dedicated Support Contact (CSM)

Access to a Network

Upskill opportunities

More Work, More Opportunity

High-Impact Projects

Flexibility First

Advisory Support

100% Work-From-Home Contracts

Job summary

Wingman Group PTY LTD is seeking a highly organized HR Coordinator to support the employee lifecycle, maintain HR systems, and coordinate learning and development activities. You will help deliver HR support across the employee lifecycle and ensure a positive staff experience.

This role suits an experienced HR Administrator, HR Coordinator, Recruitment Coordinator, or People & Culture Administrator aiming to grow in a fast-paced environment with a collaborative culture.

Qualifications

• Experience in an HR, People & Culture, Recruitment, or Administration role.
• Exceptional organizational and time management skills.
• Strong attention to detail and data accuracy.
• Excellent written and verbal communication skills.
• Ability to juggle competing priorities and meet deadlines.
• Strong customer service and stakeholder management skills.
• Intermediate to advanced Microsoft Office skills, particularly Excel and Word.

Responsibilities

• Prepare employment contracts, variation letters, and HR documentation.
• Coordinate onboarding and employee induction activities.
• Process employee changes, confirmations, and employment-related correspondence.
• Support employee benefits administration and related processes.
• Maintain accurate employee records and personnel files.
• Manage HR documentation and compliance requirements.
• Respond to employee and manager enquiries in a timely manner.
• Provide administration support across People & Culture functions.
• Maintain HRIS records and workflows.
• Coordinate performance review administration.
• Prepare HR reports, dashboards, and workforce data analysis.
• Support employee engagement and culture survey activities.
• Assist with learning management system administration.
• Coordinate training programs and monitor completion rates.
• Support leadership, apprenticeship, and development initiatives.
• Coordinate internal events, recognition programs, and team activities.
• Manage invoices, purchase requests, and departmental administration.
• Organize meetings, workshops, conferences, and training sessions.
• Monitor policy compliance and mandatory training requirements.
• Support audits and reporting activities.
• Identify opportunities to improve processes and employee experiences.

Skills

HR administration

Organizational skills

Communication

Time management

Stakeholder management

MS Office

Tools

Zoho

Employment Hero

Workday

SAP SuccessFactors

Job description

About the Role

We are seeking a highly organized and customer-focused People & Culture Coordinator to join our team. Reporting to the P&C Operations Manager, you will play a key role in delivering HR support across the employee lifecycle, maintaining HR systems and records, coordinating learning and development activities, and ensuring a positive employee experience.

This position is ideal for an experienced HR Administrator, HR Coordinator, Recruitment Coordinator, or People & Culture Administrator looking to further develop their career in a fast-paced and collaborative environment.

Key Responsibilities:

Employee Lifecycle Support

• Prepare employment contracts, variation letters, and HR documentation.
• Coordinate onboarding and employee induction activities.
• Process employee changes, confirmations, and employment-related correspondence.
• Support employee benefits administration and related processes.

HR Administration

• Maintain accurate employee records and personnel files.
• Manage HR documentation and compliance requirements.
• Respond to employee and manager enquiries in a timely manner.
• Provide administration support across People & Culture functions.

HR Systems & Reporting

• Maintain HRIS records and workflows.
• Coordinate performance review administration.
• Prepare HR reports, dashboards, and workforce data analysis.
• Support employee engagement and culture survey activities.

Learning & Development

• Assist with learning management system administration.
• Coordinate training programs and monitor completion rates.
• Support leadership, apprenticeship, and development initiatives.

Team Coordination

• Coordinate internal events, recognition programs, and team activities.
• Manage invoices, purchase requests, and departmental administration.
• Organize meetings, workshops, conferences, and training sessions.

Compliance & Continuous Improvement

• Monitor policy compliance and mandatory training requirements.
• Support audits and reporting activities.
• Identify opportunities to improve processes and employee experiences.

About You

You will bring:

Essential

• Experience in an HR, People & Culture, Recruitment, or Administration role.
• Exceptional organizational and time management skills.
• Strong attention to detail and data accuracy.
• Excellent written and verbal communication skills.
• Ability to juggle competing priorities and meet deadlines.
• Strong customer service and stakeholder management skills.
• Intermediate to advanced Microsoft Office skills, particularly Excel and Word.

Desirable

• Human Resources, Business, or a related discipline.
• Experience with HRIS systems such as Zoho, Employment Hero, Workday, SAP SuccessFactors, or similar.
• Previous experience supporting learning and development programs.
• Exposure to HR reporting and workforce analytics.

Technical Requirements:

• Equipment is self-provided

  Computer:

• RAM: 8GB

• CPU/Processor: Intel Core i5 or AMD Ryzen 5 (12th generation or newest)

• HDD/SDD: 512 GB

• Operating System: Windows 11 Home or Pro

• Accessories: Power Backup: Powestation, Powerbank, UPS, etc.

• Extra Display: Secondary/External Monitor

• Audio & Video: Noise-Cancelling Headset + Web Cam

• Internet: Internet Speed: 40-50 Mbps minimum badnwidth speed for both Download and Uploads.

Contractor Perks & Rewards:

• 20 Paid Time Off
• Referral Bonus – 70 AUD per successful referral to the Wingman platform (paid at 1st month mark with a client contract).
• Annual Trip – connect with the broader Wingman community in person.
• Dedicated Support Contact (CSM) – someone to help you succeed and stay connected.
• Access to a Network – collaborate with fellow contractors and onshore specialists.
• Opportunities to Upskill – optional sessions, peer learning, and developmental pathways.
• More Work, More Opportunity – potential for additional contracts, Statements of Work, or expanded workloads.
• High-Impact Projects – work alongside top-tier Australian partners on meaningful assignments.
• Flexibility First – deliver your work in your way, with full autonomy on how you achieve outcomes.
• Advisory Support – HR, Tax, and setup guidance available to make contracting seamless.
• 100% Work-From-Home Contracts – all engagements designed for remote delivery.

Pre-engagement requirements for Independent Contractors:

• BIR as you are a contractor (Required to submit any contributions required by the government.)
• NBI or Police Clearance
• Any Government-issued ID

Benefits:

• Company events
• Opportunities for promotion
• Promotion to permanent employee
• Work from home