Recruitment Administrator - Dayshift Remote

D2B; United States; Remote; USD 5,200 - 6,100; Full time

Benefits offered by this job

Remote work

Independent contractor engagement

Job summary

D2B is seeking a Recruitment Administrator to join our AU/NZ staffing operations as a full-time remote contractor. You will manage dynamic rostering, backfill urgent shifts, and ensure regulatory compliance for placements across time zones.

Responsibilities include onboarding, document verification, and maintaining accurate records while communicating with client managers and frontline workers. The role emphasizes data integrity, high-speed multitasking, and professional English communication.

Qualifications

• Experience in labor-hire, staffing or workforce solutions environment.
• Strong English communication, both verbal and written.
• Proficient in MS Excel (lookups, formulas, data validation, pivot reporting).

Responsibilities

• Build and maintain multi-site shift rosters and master schedules.
• Respond quickly to shift cancellations, absences, and replenishment needs.
• Maintain professional communication with client contacts and frontline workforce.
• Coordinate onboarding, verify right-to-work, licenses and inductions.
• Maintain data integrity across rostering systems and logs.
• Remain available for scheduling crises and urgent cover.

Skills

Business English

High-paced multitasking

Communication with clients

Attention to detail

Remote contractor experience

Tools

MS Excel

WFM platforms

ATS systems

Job description

Position: Recruitment Administrator

Salary: Php 30,000 - Php 35,000/monthly

Working Hours & Conditions: Rotational - AU Working Hours and Holidays

Working Arrangement: Full-Time Remote - Independent Contractor

ABOUT THE COMPANY:

The company is a premier Australian workforce solutions partner operating across critical industry sectors, including Aviation, Supply Chain, Hospitality, Consumer Products, and Retail throughout Australia and New Zealand. Built on a foundation of operational agility and exceptional service delivery, the company connects leading enterprise clients with skilled talent, managing end-to-end recruitment, rapid workforce deployment, and strict regulatory compliance across dynamic, high-volume markets.

ROLE OVERVIEW:

The Recruitment Administrator serves as an operational linchpin in the company’s fast-paced labor-hire and staffing ecosystem. Reporting to the recruitment delivery leadership, this role manages dynamic employee rostering, rapid-response shift backfilling, and rigorous workforce compliance for our AU/NZ client accounts. You will act as a primary communications bridge among hiring managers, corporate clients, and frontline contract workers, ensuring shifts are fully covered, documentation is audit-ready, and daily staffing fluctuations are resolved with speed and precision.

RESPONSIBILITIES:

• Workforce Rostering & Schedule Optimization: Build, update, and actively maintain complex multi-site shift rosters and master schedules, aligning workforce availability directly with client demand forecasts.

• Rapid-Response Staffing & Incident Coordination: Serve as the frontline responder for incoming shift cancellations, unexpected absences, and urgent replenishment requests, mobilizing backfills quickly to protect service delivery.

• B2B & Talent Stakeholder Communication: Maintain prompt, professional phone and email communication with client hiring contacts, site managers, and a culturally diverse frontline workforce.

• Onboarding & Regulatory Compliance Tracking: Coordinate full-cycle documentation for new and existing placements, verifying right-to-work status, industry licenses, medical clearances, and mandatory site inductions.

• Data Integrity & Administrative Recordkeeping: Maintain structured tracking systems, roster databases, and master Excel workbooks, ensuring zero data discrepancies across personnel and operational logs.

• Operational Standby & Contingency Coverage: Remain accessible during designated operational windows to troubleshoot live scheduling emergencies, urgent client escalations, and schedule adjustments.

• Recruitment Operations Background: Prior administrative, coordination, or operational experience within a labor-hire agency, high-volume recruitment firm, or dynamic workforce solutions environment.

• Advanced Office & Data Capabilities: Intermediate to advanced proficiency in Microsoft Office, particularly MS Excel (lookups, formulas, data validation, pivot reporting) and recruitment/scheduling database platforms.

• Business-Level English Fluency: Exceptional verbal and written English communication skills, with the clarity and professional demeanor required to interface with Australian/New Zealand clients and candidates.

• High-Paced Multitasking: Proven track record of managing competing priorities, high inbound call volumes, and real-time scheduling crises without compromising output quality.

• Operational Flexibility: Demonstrated willingness to work rotational shifts aligned with AU operating hours and public holidays, including standby availability for urgent coverage needs.

• Work-from-Home Infrastructure: A dependable, distraction-free home office setup with high-speed, stable internet and backup power solutions suitable for independent contractor engagements.
  Preferred

• Direct experience handling blue-collar, aviation, logistics, retail, or hospitality labor-hire accounts across Australia and New Zealand.

• Familiarity with AU Fair Work standards, standard enterprise award interpretations, and mandatory labor-hire compliance workflows.

• Hands-on experience with modern workforce management (WFM) platforms, automated rostering tools, or specialized agency applicant tracking systems (ATS).
  What You’ll Bring

• Decisive Agility Under Pressure: A calm, proactive mindset that anticipates staffing bottlenecks, triages shift cancellations swiftly, and solves problems before they impact the client’s operations.

• Uncompromising Attention to Detail: Rigorous standards for data precision, ensuring that safety credentials, shift logs, and worker compliance files remain audit-ready.

• Accountability & Autonomous Drive: The self-discipline to perform at a high level within an independent, remote contractor structure, taking full ownership of your shifts and administrative deliverables.

• Empathetic, Professional Demeanor: Strong cross-cultural emotional intelligence to de-escalate urgent candidate challenges, build trust with team members, and represent the agency brand with polish.