Pediatrics Administrative Coordinator & Operations Specialist

UF ECE Ambassadors; Gainesville (FL); On-site; USD 30,000 - 34,000; Full time

Job summary

The University of Florida's Department of Pediatrics seeks an Administrative Specialist I to coordinate divisional operations and serve as a resource for faculty, staff, and leadership. The role manages daily office activities, travel, communications, and confidential records.

Responsibilities include scheduling, meeting preparation, onboarding, payroll deadlines, and liaison with UFGO, Epic, and other university systems to promote efficient operations.

Qualifications

• Bachelor's degree or equivalent combination of education and relevant experience.
• Experience in administrative roles within healthcare/academic settings is preferred.
• Proficiency with UF administrative systems (UF GO, myUFL, UF Marketplace and Epic) is preferred.

Responsibilities

• Coordinate administrative, operational, and programmatic activities for the division.
• Manage calendars, meetings, travel arrangements, and agendas.
• Support recruitment, onboarding, and HR processes.
• Process travel authorizations and expense reimbursements.
• Liaise with Facilities, IT, and other units to resolve issues.

Skills

Administrative coordination

Scheduling

Communication

Record keeping

Education

Bachelor's degree

Tools

UF GO

Epic

UF Marketplace

myUFL

Job description

The University of Florida's Department of Pediatrics seeks an Administrative Specialist I to coordinate divisional operations and serve as a resource for faculty, staff, and leadership. The role manages daily office activities, travel, communications, and confidential records.

Responsibilities include scheduling, meeting preparation, onboarding, payroll deadlines, and liaison with UFGO, Epic, and other university systems to promote efficient operations.