Pediatric Office Manager

TANASBOURNE PEDIATRICS LLC; Beaverton (OR); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Dental insurance

Flexible schedule

Vision insurance

Job summary

Tanasbourne Pediatrics LLC in Beaverton, OR is seeking an Office Manager to oversee daily operations, lead a small team of administrative and clinical staff, and partner with two pediatricians to improve office efficiency and patient service.

The role requires strong communication, organization, and people leadership, with hands-on involvement in onboarding, training, and performance feedback. A positive, professional workplace culture is essential.

Qualifications

• Previous medical office management experience.
• Pediatric or primary care experience preferred.
• Excellent communication and interpersonal skills.
• Strong leadership, organizational, and problem-solving abilities.
• Experience supervising, mentoring, or developing staff.
• Professional, approachable, and dependable.
• Comfortable handling multiple priorities in a busy medical office.
• Familiarity with EMRs, scheduling, insurance, billing, and medical office procedures.

Responsibilities

• Manage daily office operations, scheduling, staffing, and workflow.
• Supervise, support, and develop administrative and clinical staff.
• Lead onboarding, training, coaching, and performance feedback.
• Promote excellent communication and teamwork.
• Help resolve staff and patient concerns professionally and efficiently.
• Oversee front-office processes, including registration, referrals, records, insurance, and billing coordination.
• Monitor supplies, vendors, equipment, and office needs.
• Help maintain compliance with HIPAA, OSHA, and practice policies.
• Monitor practice expenses and assist with budgeting and financial oversight.
• Identify opportunities to improve efficiency, patient service, and office systems.
• Work closely with the pediatricians on practice needs, staffing, and ongoing improvements.
• Be willing to jump in and help wherever needed.

Skills

Leadership

Communication

Organization

Problem-solving

Staff development

Teamwork

Tools

EMR systems

Scheduling software

Billing software

Job description

Benefits

• 401(k)
• Health insurance
• Paid time off
• Dental insurance
• Flexible schedule
• Vision insurance

About Us

Tanasbourne Pediatrics has been caring for children and families in the Beaverton community for 26 years. We are a well-established practice with two pediatricians and a dedicated team focused on providing excellent, compassionate care.

We are looking for a Pediatric Office Manager to oversee the day-to-day operations of our practice and help lead and develop our team.

About the Position

The Office Manager will be responsible for keeping the practice running smoothly while creating a positive, professional, and supportive work environment. This is a hands-on leadership position for someone who is an excellent communicator, organized, proactive, and comfortable working closely with physicians and staff.

Responsibilities

• Manage daily office operations, scheduling, staffing, and workflow.
• Supervise, support, and develop administrative and clinical staff.
• Lead onboarding, training, coaching, and performance feedback.
• Promote excellent communication and teamwork.
• Help resolve staff and patient concerns professionally and efficiently.
• Oversee front-office processes, including registration, referrals, records, insurance, and billing coordination.
• Monitor supplies, vendors, equipment, and office needs.
• Help maintain compliance with HIPAA, OSHA, and practice policies.
• Monitor practice expenses and assist with budgeting and financial oversight.
• Identify opportunities to improve efficiency, patient service, and office systems.
• Work closely with our two pediatricians on practice needs, staffing, and ongoing improvements.
• Be willing to jump in and help wherever needed.

Qualifications

• Previous medical office management or healthcare administration experience.
• Pediatric or primary care experience preferred.
• Excellent communication and interpersonal skills.
• Strong leadership, organizational, and problem-solving abilities.
• Experience supervising, mentoring, or developing staff.
• Professional, approachable, and dependable.
• Comfortable handling multiple priorities in a busy medical office.
• Familiarity with EMRs, scheduling, insurance, billing, and medical office procedures.

The right person will be a strong team leader who enjoys helping people succeed. We are looking for someone who can set clear expectations, communicate effectively, build trust, and contribute to a positive workplace culture.