PEAK - Inventory Associate

University of Oklahoma; Norman (OK); On-site; USD 43,394,000 - 48,216,000; Full time

Job summary

The University of Oklahoma in Norman is seeking an Inventory Clerk responsible for procurement, receiving, maintenance, and distribution of department inventory. This role prepares expense reports and audits to ensure inventory accuracy.

Key duties include tracking stock levels, processing orders, performing cyclical audits, managing warranty claims, and supporting staff with purchasing procedures. On-site position with standard daytime hours.

Qualifications

• High School diploma or GED.
• 24 months experience in inventory control and/or material management, procurement or closely related experience.
• Experience with inventory control systems.
• Ability to prepare reports in a timely manner.
• Ability to monitor and track shipment of equipment and supplies.
• Strong verbal and written communication; customer service skills.

Responsibilities

• Monitor inventory levels and replenish as needed.
• Receive, verify, and shelve inventory accurately.
• Prepare daily, monthly or annual inventory reports.
• Conduct cyclical audits and resolve discrepancies.
• Process warranty claims and returns.
• Provide administrative support and vendor coordination.
• May deliver equipment to departments.
• Maintain neat stockroom and rotate stock.
• Support procurement and order tracking.

Skills

Inventory control system

Report preparation

Shipment tracking

Communication skills

Customer service

Education

High School diploma or GED

Job description

Pay Range:Targeted salary $15.87 per hour based on experience

Benefits Eligible: No

Work Schedule:Monday - Friday, 8:00 a.m. to 5:00 p.m.

Position Introduction:

Responsible for inventory procurement, receiving, maintenance, and distribution within a department, clinic, or college. Prepares inventory expense reports and conducts audits to ensure product matches inventory records. Prepares and files warranty information and files claims on damaged or defective equipment or goods. Evaluates all processes and procedures. May modify the inventory process. May be responsible for any resale processes.

• Monitors inventory levels and sales orders to identify inventory requiring replenishment.
• Monitors and tracks inventory order lead times by product.
• Receives inventory into operations, confirms inventory received is correct and in good condition.
• Electronically formats and transmits orders. Prepares daily, monthly, or annual inventory expense reports.
• Conducts cyclical audits to ensure on-hand product matches inventory records.
• Reconciles all inventory count discrepancies.
• Maintains the inventory stockroom in a neat and orderly fashion. Rotates inventory on shelf to ensure oldest inventory is pulled for use.
• Monitors adequacy of inventory reorder and makes recommendations for items needing adjustment.
• Monitors sales orders scheduled to be worked by technicians and pulls orders as technicians require inventory product.
• Posts inventory sold to appropriate work orders to relieve products from inventory.
• May deliver equipment or inventory to departments or clinics.
• Identifies, tracks, and communicates products eligible for warranty claims and product returns.
• Receives defective or returned goods and determines whether to file a claim or return to stock.
• Prepares and files warranty claims on inventory.
• Receives warranty replacements and adds to inventory stock.
• Monitors equipment orders and receives and verifies completeness of equipment shipments and condition of the equipment.
• Processes and acknowledges receipt of the equipment and forwards invoices for payment processing.
• Evaluates all processes and procedures and suggests improvements to increase efficiency of the operation.
• Continuously improves the organization of required stock.
• May modify the inventory process if needed.
• Provides administrative assistance by answering phones, greeting department visitors, meeting with vendors, and running errands.
• May participate in staff meetings, committees, and special projects.
• May provide information regarding ordering procedures and types of supplies, inventory, and equipment available for use.
• Performs various duties as needed to successfully fulfill the function of the position.

Required Education and Experience:

• High School diploma or GED
• 24 months experience in inventory control and/or material management, procurement or closely related experience.

Required Knowledge, Skills, Abilities:

• Working knowledge of an inventory control system
• Ability to prepare reports in a timely mannerAbility to monitor and track shipment of equipment and suppliesAbility to communicate verbally and in writing
• Customer service and interpersonal skills

Required Certifications and Licenses:

• Valid Oklahoma Driver's License in order to drive University vehicles

Hiring Contingent Upon a Background Check: Yes