PEAK - Administrative Coordinator - Honors College

University of Oklahoma; Norman (OK); On-site; USD 28,000 - 33,000; Full time

Job summary

University of Oklahoma is seeking a temporary administrative position in Norman, OK. The role will support clerical functions, budgeting, and staff coordination from 11/30/26 to 04/14/27 with a typical 8:00 a.m.–5:00 p.m. schedule.

Responsibilities include handling inquiries, updating procedures, billing reviews, and assisting with payroll and travel arrangements while maintaining confidential records.

Qualifications

• High School Diploma or GED required.
• Equivalency: 48 months experience can substitute for Bachelor's degree for a total of 108 months related experience.
• 12 months office, clerical, or administrative experience required.

Responsibilities

• Organizes and coordinates specialized clerical functions.
• Answers questions, provides information and handles internal/external inquiries.
• Updates office procedures for efficiency.
• Assists with budgets, controls expenses and maintains records.
• Reviews billing from contractors and vendors and makes adjustments.
• Maintains filing systems, including confidential documents.
• Assists with department computer program design and selection.
• Selects, supervises, trains and evaluates assigned staff.
• Prepares staff schedules and monitors time worked.
• Coordinates payroll issues and department personnel.
• Plans and coordinates special projects.
• Schedules appointments and makes travel arrangements.
• Disseminates information for internal and external customers.
• Performs other related duties as assigned.

Skills

Basic math

Advanced computer skills

Microsoft Office

Detail oriented

Highly organized

Multitasking

Education

High School Diploma or GED

108 months related experience substitute for Bachelor's

Tools

Microsoft Office Suite

Job description

Pay Range:Targeted salary between to $20 - 24.18 per hour, based on experience

Benefits Eligible: No

Work Schedule:Monday – Friday, 8:00 a.m. to 5:00 p.m.

Position Introduction:

This position is estimated to last from 11/30/26 until 04/14/27
Organizes, coordinates and performs clerical and administrative functions following established standards.

• Assumes day-to-day responsibility for organizing and coordinating specialized clerical functions.
• Answers questions, provides information and handles complaints for internal and external customers.
• Updates office procedures for a more efficient operation when necessary.
• Assists with preparation of budgets, controls delegated budgetary expenses and maintains budgetary records.
• Approves departmental expenditures within predetermined guidelines
• Reviews billing from contractors and vendors, adjusts as needed.
• Establishes and maintains filing systems including confidential documents.
• Assists with design and selection of departmental computer programs.
• Selects, supervises, trains and evaluates performance of assigned staff.
• Prepares staff schedules and monitors and approves time worked.
• Coordinates departmental personnel and payroll issues.
• Plans and coordinates special projects.
• Schedules appointments and makes travel arrangements
• Collects and disseminates information for internal and external customers
• Performs other related duties as assigned.

Required Education and Experience:

• High School Diploma or GED
• Equivalency/Substitution: Will accept 48 months related experience in lieu of the Bachelor's degree for a total of 108 months related experience.
• 12 months office, clerical, or administrative experience

Knowledge, Skills, & Abilities:

• Basic math skills
• Advanced computer skills with wide knowledge of business software
• Proficient in Microsoft Office
• Detail oriented for accuracy of data and information
• Highly organized and able to handle multiple projects and deadlines

Hiring Contingent Upon a Background Check: Yes