PEAK - Administrative Assistant - Boomer Outreach Building

University of Oklahoma; Norman (OK); On-site; USD 17,000 - 25,000; Part time

Job summary

University of Oklahoma in Norman, OK is seeking an administrative support professional for a flexible 20-24 hour per week position with an hourly rate of $15.00 based on experience. The role involves a variety of support tasks including file management, scheduling, reception, and report preparation.

Responsibilities include maintaining confidential records, coordinating appointments, answering routine inquiries, and preparing routine correspondence.

Qualifications

• Proficient in Microsoft Office applications.
• Detail oriented for accuracy of data and information.
• Highly organized with ability to manage multiple tasks.
• Ability to produce timely reports from data.
• Ability to multitask and meet deadlines in a timely manner.

Responsibilities

• Maintains confidential office files.
• Schedules appointments and manages office logistics.
• Receives incoming calls and answers routine questions.
• Records messages and routes inquiries to the appropriate staff.
• Serves as a contact person for employees and the public.
• Monitors and orders office supplies; processes requisitions.
• Types letters, memos, and various documents.
• Prepares reports such as expenditures and rotation schedules.
• Reviews routine correspondence for the office.
• Performs related duties to support office functions.

Skills

Microsoft Office

Detail oriented

Highly organized

Produce reports

Multitask & deadlines

Education

High School Diploma or GED

Tools

SharePoint

OneNote

Qualtrics

Job description

Pay Range:Targeted salary $15.00 per hour based on experience

Benefits Eligible: No

Work Schedule:Flexible20-24 hours per week with a consistent schedule

Position Introduction:

Performs administrative support-oriented job duties; resolves routine questions and problems; job duties have clearly defined objectives and standard methods/routines to accomplish tasks. Performs a variety of support-related duties such as file maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence.

• Maintains office files that may be of a confidential nature.
• Schedules various appointments for office personnel and ensures administrative details are completed.
• Receives incoming calls for office personnel.
• Records messages or responds to caller with routine information.
• Refers caller to appropriate personnel.
• Serves as a contact person for other employees or the outside public.
• Monitors and orders supplies for the office and completes requisitions.
• Types letters, manuscripts, lectures grant proposals, medical information, etc.
• Prepares various reports such as office supply expenditures, student or resident rotation schedules, etc.
• Reviews and responds to routine correspondence for the office personnel.
• Performs related duties as assigned to successfully fulfill the function of the position.

Required Education and Experience:

• High School Diploma or GED
• One (1) year of general office, clerical, and/or administrative support-related experience

Required Knowledge, Skills, Abilities:

• Proficient in Microsoft Office
• Detail oriented for accuracy of data and information
• Highly organized
• Ability to produce reports
• Ability to multitask and meet deadlines in a timely manner

Department Preferences:

The candidate must possess a fluency in Microsoft Tools including One Note and Sharepoint. They will also need to have a mastery of Qualtrics.

Hiring Contingent Upon a Background Check: Yes